ThaiNGO

UNITED NATIONS HIGH COMMISSIONER FOR REFUGEES (UNHCR)

THAILAND MULTI-COUNTRY OFFICE

INTERNAL / EXTERNAL VACANCY ANNOUNCEMENT

Vacancy Notice No. 22/2021

1. Operational Context

The Royal Thai Government (RTG), together with international agencies and non-governmental organizations, as well as other governments and private donors, have a long tradition of working together to address the protection, assistance and durable solutions needs of successive influxes of refugees in Thailand from Cambodia, Laos, Vietnam, Myanmar and beyond.  UNHCR opened its office in Thailand in 1975 at the invitation of the RTG.  At present, Thailand continues to host some 91,755 refugees (as of May 2021) from Myanmar in the nine RTG-run temporary shelters on the Thai/Myanmar border, in addition to approximately 5,000 urban refugees and asylum-seekers from over 40 countries, and some 475,000 persons registered by the RTG as stateless.  The Multi-Country-Office (MCO) currently operates in Bangkok, 2 field offices located in Mae Sot and Mae Hong Son.  This coverage includes Cambodia, Laos and Viet Nam.

The position is supervised by the MCO Admin Officer, collaborates closely with requesting units in Bangkok and on the field (Protection and Program) and reports regularly to management.

2. Organizational Setting and Work Relationships

The Senior Supply Assistant provides supply support to all activities pertaining to the supply chain function including planning, sourcing & procurement, transport, shipping, customs clearance, warehousing, assets & fleet management, and monitoring within the area of responsibility (AoR).

The incumbent is supervised by and receives regular guidance and instructions from the supervisor on successive steps. S/he works independently on routine tasks while follows instructions of the supervisor on more complex issues. The incumbent may have contacts on a working level on specific issues with other UNHCR offices, UN agencies, NGOs, government partners and commercial contractors in the area to facilitate performing the supply function. The duty of the incumbent is to support the management of material resources within the geographical area covered while exercising efficiency in the use of those resources.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional, and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

3. Duties

• In compliance with supply chain rules and procedures, support the related supply activities to facilitate UNHCR end to end processes resulting in a timely and quality delivery of goods and services to persons of concern.

• Apply UNHCR's sourcing & procurement strategy when planning for purchase of important commodities and services.

• Initiate custom clearance of consignments, draft exemption requests, and liaise with local agents.
• Support warehouse management, and assist with planning of goods & services deliveries, and provide information on the status of requests and the availability of items in the supply chain.
• Maintain accurate and comprehensive records on supply activities and provide reports and updates periodically, and on request.

• Examine purchase requests to ensure conformity and liaise with requesters.
• Prepare quotation requests and tenders, produce bid-tabulations from tenders and prepare Purchase Orders for approval.
• Dispatch approved Purchase Orders, and follow-up with the delivery of ordered commodities and services.
• Provide information on all procurement activities within the AoR.
• Produce standard asset management reports and other asset information, periodically and when requested.

• Maintain accurate data in all relevant business systems. Compile statistical information on supply chain related matters that will assist in decision making.

• Ensure local liaison to effectively support the supply activities.
• Assist in the management of the storage of goods according to "best practices" and UNHCR rules and regulations.

• Assist in managing Property, Plant and Equipment (PPE) effectively according to UNHCR rules and regulation, including registration and marking of new PPE, physical verification of PPE, preparation of agreements and disposal forms (including submissions to LAMB/AMB), and assistance with disposal of PPE.

• Perform other related duties as required.

4. Minimum Qualifications

Education & Professional Work Experience

• A High School Diploma (or equivalent) with at least 2 years of relevant experience; or a Bachelor (or equivalent degree), with at least one year of relevant experience.

Functional Skills

IT-Computer literacy;

SC-PeopleSoft Supply Chain Management;

SC-Supply Planning;

SC-Customs clearance;

SC-Logistics;

SC-Warehouse Management;

SC-Asset Management;

SC-Fleet Management;

Language Requirements

Fluency in English and Thai

Competency Requirements

Core Competencies

Accountability

Communication

Organizational Awareness

Teamwork & Collaboration

Commitment to Continuous Learning

Client & Result Orientation

Cross-Functional Competencies

Analytical Thinking

Planning and Organizing

Technological Awareness

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination, and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

Eligibility:

• Internal staff members should consult the Recruitment and Assignment of Locally Recruited Staff (RALS), UNHCR/AI/2020/1/Rev.1. If you have any question regarding the eligibility, you may also contact the HR unit.
• External candidates must meet the essential minimum requirements of the position and candidates not citizens of the country must comply with all eligibility requirements for employment in line with the prevailing legislative prerequisites in the country.

Remuneration:

A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, please visit the portal of the International Civil Service Commission at: http://icsc.un.org

Submission of Applications:

If you wish to be considered for this vacancy, please submit your letter of motivation, updated factsheet (for internals), signed Personal History Form (for externals) by e-mail clearly stating the position title, vacancy notice number and your Last Name in the subject line to THABAHR@unhcr.org by the closing date.  The Personal History Form and its supplementary sheet can be downloaded from: https://www.unhcr.or.th/sites/default/files/u11/P11_UNHCR.docm

No late applications will be accepted. Only shortlisted candidates will be contacted. Shortlisted candidates may be required to sit for a written test and/or oral interview. UNHCR does not charge a fee at any stage of the recruitment process (application, interview, processing, or any other fees).

UNHCR strongly encourages qualified female applicants for this position. UNHCR seeks to ensure that male and female employees are given equal career opportunities. UNHCR is committed to achieving workforce diversity in terms of gender, nationality, and culture. All applications will be treated with the strictest confidentiality.

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