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Senior Finance Coordinator, based in Bangkok

Job Title : Senior Finance Coordinator

Location:  Bangkok

Application Deadline : 13 July 2021


Background/IRC Summary:
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is at work in over 40 countries and 26 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. The IRC has been operating in Thailand since 1975 and currently assistance to displaced persons in Tak, Kanchanaburi, Ratchaburi and Mae Hong Son provinces.
Job Overview/Summary:
Senior Finance Coordinator plays a key role in assisting Deputy Director Finance (DDF) in financial management and planning of an assigned grant portfolio of Thailand Country Program that includes the Crisis Response, Recovery and Development Department (CRRD) and Resettlement, Asylum and Integration Department (RAI). Key responsibilities include management in partnership, cross-functional team coordination, review of financial activities per authorization, staff training, field finance monitoring, management of accounts, and budget preparation.
Major Responsibilities:
1) Financial Verification:
Responsible for document/voucher verification with a value less or equivalent to US$20,000 submitted to Finance Department to ensure that:
a. The IRC policies and donor regulations are adhered to.
b. Expenses are allowable, allocable, and reasonable as per specific donor regulations.
c. The charging codes for payments submitted are correct.
d. The calculations are correct. (this includes test of the mathematical accuracy of invoices, receipts and supporting documents to payments)
e. The relevant supporting documents are attached.

2) General Ledger Processing:
a) Provide support for management and maintenance of SUN System accounting including chart of accounts, charge codes, exchange rates, transactional details, etc.
b) Assist in the review of accounting transactions before uploaded onto SUN system and timely submission of the country office SAF file to HQ.
c) Generate, review, and analyze financial reports from SUN System Application.
d) Provide support for the SUN system backup, restoration and retention procedure in place and follow for all SUN master files.

3) Field Finance:
a) Supervise a proper and timely review of the financial data submitted by field offices to identify weakness and problems and to develop correction action:
b) Provide a monthly feedback to the field finance teams regarding their transactions coding or /and its supporting documents by email.
c) Inform DDF feedbacks on the financial data submitted by field offices.
d) Analyze the monthly spreadsheets from the field offices prior to uploading onto SUN System.
e) Management in Partnership with Field Coordinators for the field finance teams.

4) Balance Sheet Account Reconciliation:
a) Provide support for the preparation of the country office balance sheet accounts reconciliation reports and relevant supporting documents for a review by DDF and the other Deputy Directors / Country Director.
b) Review and respond to the remarks on balance sheet accounts to discuss with DDF.
c) Monitor the staff, vendor advances and other balance sheet items before month end closing.
d) Provide support for the inter-country transaction worksheet per given grant portfolio and ensure the communication with the original country for confirmation on charging.

5) Cash Forecasting:
a) Analyze the country program cash forecasts and Cash Transfer Request (CTR) and work with the field and program leads to help them develop more accurate cash forecasts of their program needs.
b) Review cash projection prepared and submitted by other departments.
c) Assist in the monthly foreign currency conversions that match the cashflow.

6) Training and Staff Management:
a) Assist in trainings for the program and operational staff on the IRC Finance policies, accounting and budgeting procedures and financial requirements as well as finance staff activities.
b) Conduct desk review of field finance activities as scheduled / assigned and prepare a written report for review by DDF that identifies key issues and provide follow-up recommendations for improving control processes or procedures.
c) Provide comprehensive performance reviews for Field Finance Teams.
d) Provide new staff orientations when required.

7) Payroll:
a) Provide support for a monthly review of payroll report to ensure accuracy, standard and financial controls are maintained and accounting entries including salary allocations and reconciliation of relevant accounts.
b) Assist in the preparation of cost allocation per IRC methodology for overarching costs that comply with donor regulations on allowable costs.

8) Budgeting:
a) Prepare, revise, and maintain Country Office Operating Budget and grant proposal budgets per assigned grant portfolio.
b) Work with program teams in preparing and/or revising grant budgets to support new proposals or realignments to ensure adequate coverage of country operating costs and headquarters costs.
c) Assist in the update of grant pipelines and monthly projections per assigned grant portfolio and to propose and prepare budget revisions, as necessary.
d) Provide support for the monthly timesheet planning worksheet before it is sent to all supervisors.
e) Preparation of budget allocation per assigned grant portfolio and review Sun System Budget uploads.

9) Reporting:
a) Prepare monthly Budget versus Actual reports per assigned grant portfolio in donor currency to ensure maximum utilization of budgeted amounts and to provide recommendations for realignments as required.
b) Prepare the preparation of the required donor financial reports of assigned grant portfolio for a review by DDF.
c) Assist in the preparation of US federal funding Letter of Credit –LOC report for HQ to ensure accurate appropriate balances are included to facilitate grants implementation.
d) Analyze the unrestricted funds report and approved allocations.
e) Prepare Ministry of Interior (MOI) and Ministry of Labor (MOL) Reports
f) Provide support for the implementation of BVA online system including the data upload and verification and analysis code assignment.
g) Draft monthly and ad hoc reports, including the monthly country program financial management reports for a review by DDF.

10) Other:
a) Assist DDF with the internal and external audit when required.
b) Assist in preparation of country information required by HQ.
c) Perform other duties, as appropriate or requested.
d) Be overall responsible for certain grants as assigned by the DDF.
e) Serve as acting DDF when DDF is on leave or professional travel.

Key Working Relationships:
Position Reports to:Deputy Director, Finance
Position directly supervises:Management in Partnership for Field Finance Offices

Other Internal and/or external contacts:
Internal: Regional Finance Director, finance department of other country programs, Program/Grants Managers/Coordinators, Supply Chain Managers/Coordinator, DDO, DDP, field finance officers, and Internal Auditors, etc.
External: Bank Managers, Revenue Department, payroll provider, donors, and external auditors
Bachelor’s degree in accounting, Business Administration, Commerce or Finance with a recognized
professional certificate in accounting (CPA or equivalent certification would be preferred). Experience:
• Minimum of Seven (7) years of finance and accounting experience and one (1) year of direct supervisory experience.
• Experienced with various PC and financial related software (spreadsheets, accounting packages).

Skills and Abilities:
• Must be able to function comfortably in a loosely structured but complex work environment, working and prioritizing multiple tasks.
• Able to communicate effectively (written and verbal) in English with program staff, management, and employees.
• Comfortable making decisions.
• Good supervisory, time management and interpersonal skills.

Demonstrated Skills and Competencies:
• Strong interpersonal and leadership skills, cross group collaboration compliance, proactive and innovative approach
• Strategic thinker with excellent interpersonal, leadership, problem solving, decision making and follow-up skills
• Excellent multi-tasking, organized, and hands on experience with high achievement
• Being a self-starter with drive and initiative and able to work as a team with a positive attitude and open minded
• Considerate and deliberate in dealing with people with good negotiation skills
• Deadline oriented
• Positive attitude and excellent service mind
• Very strong proficiency in MS Word, Excel, and PowerPoint is required.

Language Skills: Excellent in English communication of speaking, listening, and writing
Certificates or Licenses: an asset
Working Environment: Based in Bangkok office, occasionally required travel to field offices and other IRC countries.

If you are interested, please apply via link below.

Contact : HR Department

ผู้ประสานงาน / Coordinator


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