ThaiNGO

FINANCE AND OPERATIONS OFFICER

POSITION DESCRIPTION

POSITION TITLE:                 Finance and Operations Officer        

PROJECT TITLE:                   Mekong Sustainability Manufacturing Alliance

REPORTS TO:                       Director of Finance and Operations

EMPLOYER:                           Institute for Sustainable Communities (ISC)

LOCATION:                           Bangkok, Thailand

POSITION SUMMARY:

The Finance and Operations Officer performs a variety of accounting and operations tasks requiring knowledge of basic office procedures and accounting principles and methods. This position also serves as a liaison with external vendors; including governmental units, like Revenue Department, Social Security Office, and performs a number of office and facilities management duties. The position will support Finance and Operations across Thailand, Vietnam, and Cambodia.

KEY RESPONSIBILITIES:

• Manage day-to-day financial transactions and record in ISC accounting system;
• Ensure staff salary is timely disbursed; including other respective remittance and filing to ensure compliance with governmental requirements;
• Maintains petty cash funds, reconciles balances, prepares deposits, and maintains related records;
• Prepare staff and consultant travel as well as workshop advances and ensure timely liquidation;
• Perform monthly closing and bank reconciliation for timely submission to U.S. headquarters;
• Prepare monthly project advance for submission to U.S. headquarters;
• Prepare semi-annual report for submission to the Ministry of Labor;
• Maintain both hard copy and electronic files as related to financial activities;
• Maintains equipment and supply inventory; maintains records relating to receipt and issuance of materials or equipment;
• Prepares purchase/supply requisitions and orders for office equipment and supplies;
• Liaise with external vendors; including IT support;
• Provide administrative support to the Chief of Party and other Thailand team members;
• Assist U.S. headquarters with preparation of VAT report to donor;
• Assist with audit preparation and coordination;
• Assist with preparation of donor financial reports, as needed;
• Other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

• Proficiency with Microsoft Word and Excel applications, and QuickBooks and/or other accounting software packages
• Knowledge of basic bookkeeping practices and procedures
• Working knowledge of office practices, procedures and equipment
• Strong organizational skills and the ability to prioritize work duties to meet deadlines
• Excellent interpersonal skills to interact with internal and external customers using tact, courtesy and good judgment
• Data entry skills with high degree of accuracy.
• Good oral and written communications skills, particularly in cross-cultural setting
• Ability to interact positively and effectively with a diverse group of people

QUALIFICATIONS:

• Bachelor’s degree or equivalent in accounting
• At least five years of basic accounting experience
• Commitment to the ISC mission and goals

Interested candidates are invited to send an application letter, a resume or curriculum vitae, and salary expectations to msma@sustain.org, with the subject line “Application for Finance and Operations Officer”. Applications will be reviewed on a rolling basis until filled; early applications preferred.

EQUAL OPPORTUNITY EMPLOYER 

ISC is committed to a diverse workplace and highly encourages women, persons with disabilities, and people from diverse racial, ethnic and cultural backgrounds to apply.