ThaiNGO

Under the direct supervision of the Regional Coordinator for Human Trafficking and Migrant Smuggling, the Programme Associate will be responsible for providing a range of administrative, logistical and substantive support to the implementation of UNODC activities on addressing transnational organized crime, in particular, Outcome 2: trafficking in persons and Outcome 3: smuggling of migrants across Asia and the Pacific region. On occasion, the additional activities to be supported may cover the full spectrum of UNODC mandated areas including: counter-terrorism, transnational organized crime, cybercrime, drug production and trafficking, criminal justice and prison reform, drug demand reduction and HIV/AIDS prevention and treatment, anti-corruption, anti-money laundering, etc.

1. Support the formulation and implementation of associated projects strategies, focusing on achievement of the following results:

• Undertake desk research on trafficking in persons and the smuggling of migrants in the Southeast Asian and Pacific region;
• Prepare relevant materials and presentations on migrant smuggling and human trafficking;
• Represent UNODC and deliver presentations related to human trafficking and migrant smuggling at relevant meetings, workshop, conferences and other events;
• Liaise with national stakeholders including government entities, non-government organizations, civil society organizations and other partners;
• Draft correspondence and contribute to project documents. Prepare informal translations and act as interpreter when required. This includes the review of translated documents from Thai to English and English to Thai for accuracy;

2. Provide effective support to management of the Regional Programme and associated projects focusing on the achievement of the following results:

• Assist in initiating and finalizing budget revisions, work plans, notes to the file, etc. to facilitate the implementation and monitoring of the assigned project activities;
• Provide expenditure amounts for all project-related activities for internal UNODC and donor reporting;

• Provide support to assigned projects and to relevant UNODC personnel in Bangkok on aspects related to the preparation of payment requests in the UNODC administrative systems (Umoja and ProFi), as well as payment reconciliation and expenditure verification. Follow up with UNDP offices on project expenditures and payments;
•  Prepare any document required for consultants’ contract issuance/management and follow up on payment requests of their fees as per their terms of reference;

• Contribute to developing and maintaining a filing system for projects including hard copy files and managing online records on cloud services (i.e. Sharepoint);

3. Provide administrative and operational support to the Regional Programme focusing on the achievement of the following results:

• Organize international, regional and national conferences, meetings, training and workshops held within the Asia-Pacific region and travel to the events' location if needed;

• Prepare travel plans, organize travel dates and provide logistical information for participants to UNODC events, and for UNODC staff as required. Prepare travel requests to be sent to the travel agents to issue air tickets, request payment of Daily Subsistence Allowances (DSAs) and terminal expenses when needed, and determine appropriate budget lines;
• Complete administrative workflows in relation to the handover of equipment to Member States’ institutions and liaise with the UNODC personnel in Bangkok in charge of asset management;
• Support the closing of administrative workflows in relation to the procurement of goods and services after they have effectively been received, and liaise with UNDP Country Offices and relevant UNODC personnel in Bangkok to provide/obtain the necessary documentation;
• Contribute to the development of administrative and financial guidance for UNODC programme personnel in the region, and contribute to exchange of information among colleagues to identify and spread best practices and experiences;

4. Assist the Regional Programme on the related procurement for associated projects;

• Plan and organize the procurement of goods and services required for the assigned projects, ensure compliance with, and verify, regulations and procedures to be applied when procuring goods or services. Conduct low value procurement (up to US$ 10,000) and initiate procurement processes for all types of goods and services required under the assigned projects;

• Collect and compare offers from vendors and liaise with the UNODC Procurement Team in Bangkok and relevant personnel at UNDP Country Offices to ensure abidance with relevant UN rules and regulations. Liaise with bidders and vendors, and follow up with suppliers and expediters to ensure timely delivery;          Contribute to developing and maintaining a filing system for projects including hard copy files and managing online records on cloud services (i.e. Sharepoint);
• Perform any other work-duties as required.

1. Impact of Results:

Efficient and timely achievement of the results directly affects programme delivery. Inaccuracy in information supplied, inefficiency in support services provided, inadequacy in organizational and logistical arrangements made, and insufficient client orientation will have a significant negative impact on programme efficiency and on the Organization’s reputation.

2. Competencies and Critical Success Factors

Corporate Competencies:

• Demonstrate commitment to Organization’s mission, vision and values.
• Display cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Functional Competencies:

• Professionalism: Project administration experience and skills, and understanding of theories, concepts and approaches relevant to technical assistance and international relations. Knowledge of the mandates, priorities and operational modalities of UNODC. Good analytical and problem-solving skills, including ability to identify and contribute to the solution of problems/issues; sound judgment and political sensibility.
• Planning, organizing and managing performance: Ability to plan own work, manage conflicting priorities and to use time efficiently. Ability to organize and implement activities and outputs. Ability to maintain focus and pay attention to necessary details.
• Teamwork: Good inter-personal skills and ability to establish and maintain effective partnership and working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity and gender.

3. Qualifications and Background:

Education:

Secondary Education, preferably with specialized certification in areas directly relevant to administrative and/or financial management is required. University Bachelor’s Degree in law, social sciences, political science, business administration or other related fields is desirable. 

Experience:

• A minimum of 6 years (with secondary education) or 3 years (with Bachelor’s Degree), of relevant experience in the administrative/finance/procurement aspects of technical assistance delivery at the national or international level is required.
• Previous work experience in the areas of trafficking in persons and migrant smuggling in Asia and the Pacific region is required.
• Previous experience in engaging with law enforcement and criminal justice practitioners in the organization of workshops and conferences is required.
• Experience in the use of computers and office software packages (MS Word, Excel, PowerPoint, etc.) and knowledge of spreadsheet and database packages are required.
• Work experience with web-based enterprise resource management systems is required.
• Previous experience in reviewing translated documents from Thai to English and English to Thai is desired.
• Knowledge of Umoja, SharePoint and Smartsheet is an advantage.

Language Requirements:

Fluency in English and Thai is required.

                 HOW TO APPLY:

Interested applicants should submit the following documents:

1.          Letter of interest clearly stating suitability for the position;
2.         UN Personal History Form and detailed curriculum vitae based on the criteria stated above.

UN Personal History Form can be downloaded from

http://www.unodc.org/southeastasiaandpacific/en/who-we-are/job-opportunities.html

Please submit the application by e-mail to: unodc-roseaprecruitment@un.org