ThaiNGO

Job Title:                              Business Support Assistant,

Grade:                                    GS6,

Type of contract:                Fixed – Term                                      

Vacancy Number:              121714

Duration:                             1 year, renewable

Duty Station:                      Bangkok, Thailand

ABOUT WFP

The World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience.

WFP’s Regional Bureau for Asia and the Pacific in Bangkok, Thailand oversees operations in 15 countries plus the Pacific, reaching 30 million people with assistance valued at US $3 billion. The portfolio ranges from humanitarian aid in Afghanistan, to school meals in Cambodia and Laos, supporting government social protection schemes in India and Pakistan, climate change adaptation in Nepal and Sri Lanka, nutrition for mothers and children in Bangladesh and Timor Leste, to emergency preparedness in Indonesia and the Pacific.

KEY RESPONSIBILITIES

The Business Support Associate reports to the Head of Programme Unit. 

Within delegated authority, the Business Support Associate will be responsible for the following duties:

• Support senior staff with a wide range of administrative actions also related to human resources, work programming/ planning, budget/financial management and procurement and partnership tasks of the Programme Unit;
• Coordinate and assist in the preparation of the budget performance. Monitor, track spending and provide analysis between approved budgets and actual expenditures and commitments to ensure that planned financial resources are used effectively; and prepare or customize financial reports based on WFP corporate system generated reports;
• Manage the immediate office with respect to communications, meetings and workflow; identify complex or sensitive subjects, and contact, for special treatment as well as priority issues that need to be brought to the supervisor’s attention;
• Respond to complex queries from a variety of sources by producing targeted information or by re-directing to the most appropriate source;
• Prepare and/or consolidate complex reports, documentation including the production of forms, tables and charts; prepare complex correspondence, briefing notes and other documentation as requested;
• Prepare and maintain partnership agreements as well as process PODA and payments;
• Supervise, guide and coach junior support staff in the Programme Unit in the different administrative services including finance, programme, procurement, travel, human resources activities and/or other related areas;
• Brief/debrief and inform staff on rules and regulations, policies and practices and documentation required to their specific area of responsibility;
• Provide information and guidance to staff at all levels within the region to ensure understanding of intent and deadlines;
• Coordinate with other service units and liaise frequently with specialized staff at the duty station of assignment and outside the duty station; 
• Assess and recommend improvements to procedures and practices, to contribute to the effective delivery of business support services;
• Process and approve delegated administrative actions in accordance with WFP rules and regulations;
• Perform other related duties as required.

EDUCATION

• Completion of secondary school education is required. A post-secondary certificate in the related functional area is desirable. University degree in business administration, or other related fields would be an advantage.

WORK EXPERIENCE

• Six or more years progressively responsible experience in budget management, administrative work, procurement, human resources, or any related fields.

KNOWLEDGE AND SKILLS

• Good communication skills (both written and oral) in order to provide specialised business support services to a wide range of individuals.
• Ability prepare and monitor a budget as well as analyse and interpret financial data
• Ability to proactively identify and recommend areas for improvement to the design and delivery of specialised services.
• Ability to work independently with initiative and strong problem-solving skills.
• Ability to build relationships with a variety of individuals across functions and capable of working with team of people from different cultures and backgrounds. A team-orientation is essential.
• Strong prioritization, time management skills and able to work under pressure
• Experience in coordinating the work of others and self, training and supporting others.
• Experience in conducting analyses and developing financial and budget reports
• Ability to maintain confidentiality.

LANGUAGE

• Fluency in both oral and written English and Thai.

DEADLINE FOR APPLICATIONS

Deadline: 15 May 2020 (Midnight Bangkok Time)

This vacancy announcement is for Nationals from Thailand Only and only short-listed candidates will be contacted

To be consider, interested candidates are invited to apply through the WFP careers website (http;//www1.wfp.org/careers/job-openings) only.

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status

Qualified female and qualified candidates are strongly encouraged to apply