Job Title: Human Resources Assistant
HR Technology and Analytics Branch (HRMOI)
Grade: SC-5
Contract type: Service Contract
Vacancy Number: 121713
Duration: 12 months
Duty Station: Bangkok, Thailand
Background information
The United Nations World Food Programme (WFP) is the world's largest humanitarian agency, fighting hunger worldwide. We are seeking to fill the position of Human Resources Assistant, based in the PASport (Payroll Application System Portal) Competence Centre in Bangkok.
The HR Technology and Analytics Branch, HRMOI, reports to the Deputy HR Division Director and is responsible for on-going support to critical HR operational processes through the appropriate provision and application of information, processes and enabling technologies. The Branch consists of three teams:
(1) HR Technology
(2) HR Systems Administration & Support
(3) HR Reporting & Forecasting.
This position is under the overall supervision of the Head of HR Systems Administration & Support, and the direct supervision of the Professional HR Officer in the PASport Competence Centre in Bangkok. Under guidance of Professional HR Officer in PASport Competence Centre, this position takes part in the business support of the PASport system.
Key Responsibilities
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Provide assistance on HR queries and follow up actions, to ensure consistent and high-quality HR services are delivered to HR colleagues and PASport users in the field;
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Liaise with other internal units/offices on HR related matters, and provide necessary information in order to enable timely HR services;
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Review and compile a variety of data on locally recruited field employees to support analysis and reporting needs;
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Provide support to professional officer in compliance with relevant processes and procedures;
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Provide support and guidance to PASport Users and Timekeepers in the field;
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Support the professional officer in the analysis of PASport system errors;
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Test solutions before these are implemented in the HR production systems;
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Liaise with field colleagues regarding training and documentation of HR processes and systems including the preparation of guidelines for the user community;
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Monitor data accuracy and take actions to ensure correctness of payroll data
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Other duties as required
Education:
Work Experience:
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Five or more years of progressively responsible support work experience in general administrative work, including at least three years in human resources or other related field.
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Work experience in HR systems administration and support would be an added advantage.
Knowledge & Skills:
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Knowledge of specialized HR administrative work practices and methods gained through relevant technical training and experience.
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Good mathematical ability, with experience in complex calculations and analysis
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Good communication skills and good understanding of HR principles and their application in order to respond to and resolve a range of HR queries.
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Ability to conduct analyses in order to generate periodic reports and make recommendations for further actions.
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Ability to build relationships with a variety of individuals across functions and outside WFP in order to effectively contribute to the functioning of the unit.
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Ability to work with minimum supervision and use initiative to perform administrative tasks within broad WFP guidelines and standards.
Language:
DEADLINE FOR APPLICATIONS
Deadline: 22 May 2020 (Midnight Bangkok Time)
This vacancy announcement is for Nationals from Thailand Only and only short-listed candidates will be contacted
To be consider, interested candidates are invited to apply through the WFP careers website (http;//www1.wfp.org/careers/job-openings) only.
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status
Qualified female and qualified candidates are strongly encouraged to apply
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