ThaiNGO

UNV Portfolio Assistant

(National Specialist - THAR000317-5906)

Host entity: UNV – Regional Office for Asia and the Pacific

Duty station: Bangkok, Thailand

Start date: Immediate

Assignment Duration: Until 31 December 2020 with possibility of extension

Application deadline: 30 December 2019

Description of task

Under the overall guidance of UNV Regional Manager and under the direct supervision of UNV Regional Portfolio Specialist, the National UN Volunteer Regional Portfolio Assistant will:

• Undertake day-to-day volunteer recruitment and management actions, under the guidance of UNV Regional Office portfolio managers and in coordination with UN Host Entities, Volunteer Service Center, UNDP BRH (Bangkok Regional Hub) Transactional Services Team (protocol, HR, IT, Finance, etc.) and other relevant parties;
• Enter Description of Assignment into the system and submit for respective portfolio manager’s approval;
• Support each UN Volunteer selection result is communicated timely between the Host Entity, Volunteer Service Center and UNV Regional Office portfolio managers, with all necessary documents (interview checklist, report, etc.) in place;
• Assist pre-arrival arrangements and on-boarding preparation including guidance on visa, temporary accommodation and other pertinent issues for new UN Volunteers to Thailand;
• Provide necessary administrative and operational support to the new UN Volunteers i.e. UNV induction, opening bank account, guidance to participate in the UNDSS security briefing, getting UN ID card, and other pertinent issues;
• Provide all relevant support to the serving UN Volunteers and respond to their queries and maintain excellent client relations with UN agencies and other partners;
• Support management of UNV buddy system, UNV learning and team building activities;
• Support all UN Volunteer repatriation formalities, in coordination with respective UN Volunteers, Host Entities, Volunteer Service Center, with adequate guidance to UN Volunteers in completing their assignments i.e. Volunteer Performance Assessment, Volunteer Reporting Application, Final Clearance Checklist, setting up exit interviews, closing local bank account, and other pertinent issues;
• Maintain, upload and locate volunteer files timely and efficiently;
• Support to liaising with Thai volunteer involving organizations for partnership building;
• Any other related tasks within the scope of the assignment as may be required or assigned by the supervisor.

Qualifications/Requirements

Required degree level: Bachelor’s degree in a relevant area, e.g. Human Resource, Business Administration, or other areas related;

Required experiences & competencies:

• At least 2 years of professional work experience at the national and/or international level in human resource management, admin, operational support or other relevant programmes; experience with UN system, NGOs, private sector, is an asset, as is experience working in the UN or other international development organization;
• Other desired/mandatory required technical knowledge
• Excellent oral and written skills; excellent drafting, formulation, reporting skills;
• Accuracy and professionalism in document production and editing;
• Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development;
• Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel;
• Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment;
• Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;
• Sound security awareness;
• Have affinity with or interest in support implementation of SDGs, volunteerism as a mechanism for durable development, and the UN System.

Competencies values:

Commitment to Continuous Learning, Communication, Integrity, Planning and Organizing, Professionalism, Working in Teams

Language skills:

• Fluency in spoken and written English is required;
• Fluency in Thai is required.

Conditions of Service:

The contract lasts for the period indicated above with possibility of extensions subject to availability of funding, operational necessity and satisfactory performance. However, there is no expectation of renewal of the assignment.

Travel to duty station (if applicable) and a Settling-ln-Grant will be provided in the event the duty station is not within commuting distance from the place of recruitment. The applicable Volunteer Living Allowance is provided monthly to cover housing, utilities and normal cost of living expenses. Life, health and permanent disability insurance are included (health insurance for up to 3 dependents), as well as final repatriation (if applicable) and resettlement allowance for satisfactory service.

Furthermore, in non-family duty stations that belong to hardship categories D or E, as classified by the ICSC, a Well-Being Differential (WBD) on a monthly basis will be provided.

For UN Volunteer entitlements, kindly refer to the link https://vmam.unv.org/calculator/entitlements

How to apply:

Visit: https://www.unv.org/calls/THAR000317-5906 for more detail of this assignment and to apply

This is a national UN Volunteer assignment, therefore only nationals of Thailand and legal residents with a residency permit, the status of refugee or with the status of being stateless are eligible to apply.

Note: Applicants needs to register their profile within UNV Talent Pool to be able to apply

To learn more about UN Volunteers (UNV) Programme, please visit: https://www.unv.org/or watch this video https://www.youtube.com/watch?v=pkzUsSScG_k