ThaiNGO

Open to Internal and External Candidates

Position Title               :  Operations Clerk, VolRep

Duty Station                :  Mae Sot, Thailand

Classification:                 General Service Staff (G3,THB 49,198.25 per month)

Type of Appointment  :   One Year Fixed-Term Contract,

12 months with possibility of extension

Desired Start Date      :  As soon as possible

Closing Date               :  26 November 2019

Reference Code          :  VN061/2019

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

1. ORGANIZATIONAL CONTEXT AND SCOPE:

Under the overall supervision of the Head of sub-office in Mae Sot, and under the direct supervision of the VolRep Team Leader in Mae Sot, the incumbent will provide daily clerical and administrative support to the Voluntary Repatriation (VolRep) project.

2. RESPONSIBILITIES AND ACCOUNTABILITIES:

Particularly, he/she will carry out the following duties:

• Assist in providing administrative support related to the maintenance of VRC centers in the respective camps to ensure that they are always in good condition.

• Provide clerical support in making transportation bookings for the VolRep movement using the IOM service provider.

• Provide clerical support in the implementation of the VolRep activity such as documentation, preparation of cash grants, sending notification after refugee’s departure, etc.

• Provide administrative assistance in the distribution of cash grant assistance in the camp to the refugee before departure, including to keep records of all payments made.

• Assist in preparing and submitting the relevant documents to the Finance unit so that the Finance staff can make payment of wage to the camp-based team (security guard, interpreter, and runner/cleaner) on time.

• Provide administrative assistance in keeping the record of the NFI items maintained by IOM related to the VolRep project and the items distributed to the refugees. Verify that the information is up to date.
• Perform such other duties as may be assigned.

3. DESIRABLE COMPETENCIES:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agree.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

4. EDUCATION AND EXPERIENCE:

• Completed secondary [high school] education required.
• Three years of relevant working experience with secondary [high school] education; one year of relevant working experience with bachelor’s degree.
• Prior Movement Operations, transportation-related and/or Voluntary Return experience a strong advantage.
• Proficiency in Word, Excel and Internet; past experience with Movement Operations-related databases and systems (including MiMOSA) is a distinct advantage.

5. LANGUAGES

Thorough knowledge of English. Working knowledge of Thai an advantage.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighboring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighboring country located within commuting distance, and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications along with a duly completed IOM Personal History Form to the IOM Bangkok Human Resources Unit at e-mail bkkrecruitment@iom.int by November 26, 2019 at the latest. The form can be downloaded from http://thailand.iom.int/sites/default/files/Recruitment/IOM%20Personal%20History%20Form%20with%20Declaration.xls Kindly indicate the reference code VN061/2019 followed by your full name in the subject line.

Applications should include: a) a cover letter, indicating the dates of availability; b) a curriculum vitae; c) a duly completed IOM Personal History Form (may be downloaded from http://thailand.iom.int/);

Only shortlisted candidates will be contacted.

Posting period:

From 12.11.2019 to 26.11.2019