ThaiNGO

THE ASIA FOUNDATION

Position Description

TITLE:    Administrative Assistant/Workshop Coordinator         REPORTS TO:              Program Manager

CONSULTS:         Country Representative                                              SUPERVISES:       

Contract term:   6 months (November 2018 – April 2019)

SUMMARY OF JOB RESPONSIBILITIES

The Asia Foundation’s Thailand Office is seeking qualified applicants for an Administrative Assistant and Workshop Coordinator (AAWC) to assist the Program Manager – ASEAN Programs in a range of activities which include administration, logistics, finance, and support program reporting and research as follows:

• Assist with workshop organization and logistics including venue, accommodation, meeting arrangement, transportation, and document for workshop participants;
• Prepare related documents including financial report and receipts and other supporting documents. Manage the process of payment to support travel, including but not limited to the payment of per diem;
• Undertake additional research tasks as required; and
• Other duties as directed by the Program Manager.

QUALIFICATIONS

• IT skills including experience in using MS Office (Word, PowerPoint, Excel and Outlook), e-mail, sharepoint and dropbox;
• Good interpersonal, team work and communication skills and able to maintain good relationships with colleagues and external counterparts and stakeholders;
• Ability to work under pressure whilst ensuring accuracy and attention to detail;
• Excellent organizational skills with demonstrated experience in assisting to organize meetings and events including arranging travel and logistics; and
• Effective communication including good written and oral English language skills.
• Having experience working with NGOs is an advantage.
• Thai citizen (required)

Please send a cover letter specifying the position to which you are applying with your resume by email to: : apiradee.thienthong@asiafoundation.org by November 2, 2018. (Only short-listed candidates will be notified).