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Project and Communications Assistant

  

Open to Internal and External Candidates

 

                    Position Title

:

Project and Communications Assistant

                          Duty Station

:

Bangkok, Thailand

                        Classification

:

General Service Staff (G5)

THB 74,905.75 per month

            Type of Appointment

:

Special Short-Term Contract, 9 months with possibility of extension

        Estimated Start Date

:

As soon as possible

 

                    Closing Date 

:

November 01, 2018

              Reference Code

:

SVN 012/2018

 

 

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

 

 
 

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

 

 

Context:

Under the direct supervision of the Project Officer of the EU-funded project “Promoting stability, well-being and harmony for Myanmar Muslims and host communities in Thailand”, the successful candidate will provide support for the overall implementation of the Project and will be the focal point for communications and visibility of the project.

The project will target the continued vulnerabilities and needs of marginalized Myanmar Muslims (including Rohingyas) as well as disadvantaged Thais in host communities located in the provinces of Tak (Mae Sot), Ranong and Phang Nga.

The project activities aim to create stability and harmony by improving living conditions and access to services; standardizing response and care; and creating coherence and predictability in policy, practice and programming that contribute to the overall wellbeing of this vulnerable group and its host community. Activities will take place in 4 different geographical locations (Bangkok, Mae Sot, Phang Nga and Ranong).

 

Core Functions / Responsibilities:

Particularly, he/she will carry out the following duties:

  1. Support the Project Officer in the coordination, implementation, and monitoring of project activities, including the timely delivery of annual work plans, annual reports, Standard Operating Procedures (SOPs) and the management of the project’s human resources.
  2. Support the organization and coordination of the Project Steering Committee (PSC) activities and lead communication with the PSC to ensure a collaborative relationship with different stakeholders, including taking notes/minutes of Project Steering Committee (PSC) meetings and follow-up action as required.

 

  1. Act as primary focal point in Bangkok with key national stakeholders including Government agencies, academic institutions, and civil society organizations as required for the purpose of facilitating understanding of the project among relevant stakeholders as well as the successful and timely implementation of project activities.
  2. Act as the focal point for all communications and visibility activities and, under the supervision of the Project Officer, implement and follow-up on a Communication and Visibility Plan in close cooperation with project staff in Bangkok and in Mae Sot, Phang Nga and Ranong and in accordance to donor’s requirements.

 

  1. Support the Project Officer in developing and maintaining project tools, including; a project annual workplan, a project staff manual; a project exit strategy plan including a strategic plan for a Standard Operating Procedures (SOPs) activities. 

 

  1. Support the Project Officer in monitoring implementation of activities to achieve project outcomes and according to the annual work plan and in drafting the donor report in coordination;

 

  1. Support the Project Officer in editing and publishing the visibility materials and managing distribution of documents produced by the project field Team and draft correspondence and provide translation of documents and other communications/ materials as required;

 

  1. Support the Project Officer in managing and training the project team.
  2. Perform such other duties as may be assigned.

 

 

 

Required Qualifications and Experience

  • University Degree in international relations, political science, social science or relevant field.
  • At least 3 years of work experience in migration and/humanitarian issues for non‐governmental organizations, international governmental organizations or government institutions.
  • Demonstrated experience of managing donor-funded projects.
  • Sound knowledge of programme implementation.
  • Knowledge of EU administrative and financial procedures.
  • Strong organizational skills and reliability in time management and schedule. organization.
  • Ability to work in a multi‐cultural environment and respect of diversity.
  • Team work oriented but with a capacity to work independently.
  • Good writing and communication skills.
  • Computer literate.
  • Experience in communications will be considered as an asset

 

Languages

Fluency in English and Thai. Knowledge of Burmese or other languages spoken by Burmese Muslims is an advantage.

 

Required Competencies

The incumbent is expected to demonstrate the following competencies:

 

  • Inclusion & respect – Shows respect and sensitivity towards gender, culture, ethnicity, religion, sexual orientation, political convection and other differences.
  • Integrity & transparency – Delivers on commitments; managers the organization’s resources reliably and sustainably.
  • Professionalism – Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
  • Teamwork – Is fully aware of the team purpose, respects and understands individual and collective responsibilities
  • Delivering results – Manages time and resources efficiently, monitoring progress and making adjustments as necessary.
  • Managing and sharing knowledge – Keeps abreast of new developments in own field of competence and creates opportunities for knowledge management initiatives
  • Accountability – Accepts personal responsibility for quality and timeliness of work.
  • Communication – Encourages others and share their views, using active listening to demonstrate openness and to build understanding of different perspectives.
  • Leadership – Assigns responsibilities fairly and manages performance, taking account of individual strengths, workloads and interests.
  • Empowering others & building trust – Encourages others to take responsibility for their performance.

Strategic thinking & vision – Aligns own actions to the Organization’s vision, values and mandate.

 

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

 

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

 

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

 

How to apply:

Interested candidates are invited to submit their applications along with a duly completed IOM Personal History Form to the IOM Bangkok Human Resources Unit at e-mail bkkrecruitment@iom.int by November 01, 2018 at the latest. The form can be downloaded from https://thailand.iom.int/sites/default/files/Recruitment/IOM%2BPersonal%2BHistory%2BForm%2B%282012%29.xls Kindly indicate the reference code SVN012/2018 followed by your full name in the subject line.

 

Applications should include: a) a cover letter, indicating the dates of availability; b) a curriculum vitae; c) a duly completed IOM Personal History Form (may be downloaded from thailand.iom.int);

 

 

Only shortlisted candidates will be contacted.

 

Posting period:

From 18.10.2018 to 01.11.2018

Contact : bkkrecruitment@iom.int


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