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HR Coordinator Assistant

: Doctors without Borders Thailand (DWBT)

: Nonprofits / องค์กรไม่แสวงหาผลกำไร

: 1766

: 10 October 2018

24 October 2018

Doctors Without Borders (Thailand), DWBT currently has a mission coordination office in Bangkok (part of Asia Coordination Team, ACT) and a project coordination office in Pattani province. DWBT is strengthening the provision of mental health services in collaboaration with government and other agencies and organisations.

The HR Coordinator Assistant will be based in Bangkok office supporting mainly the activities of partner organisations in various countries in the region including Thailand, Cambodia, Vietnam, Laos, China, Bangladesh, India and others. The position is responsible for supporting the Regional HR and Finance coordinator in managing HR related issues in these countries including oversight and monitoring of the HR aspects of projects in these countries.

This position entails a large amount of travel – upto 50 percent of travel per month, often at short notice. Candidates applying for this position are encouraged to do so only after ensuring that this amount of travel is acceptable to them. The position is expected to gap fill during short term vacancies in the project countries as well as do detachments of upto 60 days in proejct countries as part of the induction process and as deemed necessary.

Main Purpose:

Implement general administrative procedures in order to ensure documentary traceability as well as compliance with local labour and fiscal regulations, under the HR Coordinator’s supervision.

Roles and Accountabilities:

• Following the HR Co’s instructions, supervise that the internal regulations are followed in the mission in order to ensure both tax and labour regulation compliance
• Execute recruitment activities ensuring transparency and equity and issuing job offers conveniently in order to meet HR needs.
• Inform all the new staff on Staff Regulations, HR policies and regulations and/or living conditions in order to facilitate staff integration and their security.
• Execute, under the HR Coordinator supervision, employee contract related activities (file opening and formal documentation archiving, personal data updating, amendments, termination dates supervision, etc.) in order to ensure legal compliance.
• Present and explain contract terms and the content of Internal regulation (rights and obligations) to newly recruited personnel in order to ensure legal compliance and local integration.
• Collect the variable pay slip elements on Homere (paid holidays, sick leave, unpaid leave, etc.) in order to ensure accurate and on time payroll payment
• Supervise the payroll process, checking the list of employees and amounts payable (variable pay, taxes, social securities contributions, etc.) in order to ensure accuracy and on time payroll payment.
• Follow-up cost of living on a regular basis in order to update salary references conveniently to keep acquisition power.
• Register applicants to training activities and help the HR Coordinator to evaluate the results in order to improve return on training expenditures.
• Support the HR Coordinator to draw up annual holiday planning in order to schedule staff shifts and cover operational needs.
• Supervise project budget execution in order to detect deviations and recommend corrections.
• Organizes travel and files of all Staff arriving/departing the Mission, including International Staff documentation (visas, DWBT card, Mission Orders, etc.), booking and purchasing plane tickets, keeping / renewing passports and organizing briefings / induction.
• Ensure that all staff have valid work, stay, travel permits
• Ensures staff travelling through the capital is picked up, has appropriate papers and a place to stay

 

Requirements:

Education : Desirable, degree in finance, business or administration related studies

Experience : 

• Essential, working experience of at least two years in relevant jobs.
• Desirable experience with DWBT or other NGOs in developing countries 

Languages  : Essential mission working language

Knowledge : Essential computer literacy (word, excel, internet, Homère)

Competencies : 

• Results
• Teamwork
• Flexibility
• Commitment
• Stress Management 

Remuneration and other benefits: 36,614THB per month, 13^th month pay, and health and others benefit package.

DWBT is a civil society initiative that brings together individuals committed to the assistance of other human beings in crisis. As such DWBT is by choice an association. Each individual working with DWBT does it out of conviction and is ready to uphold the values and principles of DWBT.

HOW TO APPLY

To apply, Please send your CV and cover motivation letter under the reference “HR Coordinator Assistant” to Bangkok-finco@dwbthailand.com, before the 24th October 2018. For enquiry, please contact: 092-812-5709 

Replies will only be sent to short-listed candidates.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Contact : Bangkok-finco@dwbthailand.com

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