ThaiNGO

Job purpose

The Hospitality Assistant is working within the Hospitality Department and collaborate with both Premises and Welcome Units composed by a team of 6 staff members. In his-her diverse function, s-he will assist the Weclome (Airline ticketing, visa processing and hotel & seminar organization) and Premises (Facility & Property Management) units in all administrative activities.

Main activities

Premises unit

• Prepares, compiles and submits different document including correspondence, memo, reports and statistics related to his area of work
• Ensures proper electronic and hard copy filing system
• Interacts and communicates with the internal customers in the follow-up of maintenance requests for residences and offices.
• Coordinates with property owners and external contractors to arrange the maintenance orders
• Keeps track of monthly expenses report and processing the invoices relevant to Premises function
• Communicate to ICRC staff members on issues related to their place of work
• Ensures the financial follow-up of bills (invoices and receipts) and budget
• Liaise with Logistics department for purchase and stocks management

Welcome unit

• Elaborates staff lists with personal, passport & visa details and keeps them updated
• Supports travel-related correspondence with headquarters and other delegations
• Supports all formalities related to the establishment/extension of residence visas, permits, licenses etc for expatriates and their families based in Thailand. Is in charge of relevant contacts with Ministries and government offices.
• Assists in the planning and organisation of events/ meeting/ seminars, coordinating with the parties concerned.

Selection requirements and experience:

• University degree or technical diploma or equivalent
• Two years’ work experience in a similar field
• Good command of written and spoken English and Thai
• Good computer skills including spreadsheets and Microsoft offices such as Words, Excel and Powerpoint
•  

Your profile

• Dedicated, enthusiast and problem solving and service oriented spirit
• Robust organizational skills and good capacity to prioritize
• Good communication and negotiation skills
• Discreet and able to maintain confidentiality
• Sense of initiative and very sensitive in the integration of sustainable development issue in his work

We offer:

• Dynamic and challenging work environment in the humanitarian and international environment
• A competitive salary with benefits with initial one-year of employment contract

Qualified applicants are requested to submit their comprehensive CV and letter of motivation in English, as well as salary expectations, by email only to: ban_recruitment_services@icrc.org (Specify position name at your email title) Attn: Human Resources Department

Deadline for applications: 31 May, 2018

Kindly note that only short-listed candidates will be invited for the interview