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: Abt Associate Inc. USAID Clean Power Asia
: Other / อื่นๆ
: 1032
: 6 February 2018
9 February 2018
Request for Quotation (RFQ)
RFQ Number: CPA-18-002-COM
Issuance Date: January 24, 2018
Deadline for Offers: February 6, 2018
Description: Motion Graphic Video Production
For: USAID Clean Power Asia
Funded by: United States Agency for International Development
Contract No.: AID-486-C-16-00001
Implemented by: Abt Associates, Inc.
Points of Contact: Tatcha Apichaisiri, Monitoring & Evaluation Manager (Technical)
tatcha_apichaisiri@abtassoc.com
Thida Ruengsit, Finance & Administrative Manager (Administrative)
thida_ruengsit@abtassoc.com
*** ETHICAL AND BUSINESS CONDUCT REQUIREMENTS ***
Abt Associates is committed to integrity in procurement, and only selects suppliers based on objective business
criteria such as price and technical merit. Abt Associates does not tolerate fraud, collusion among offerors,
falsified proposals/bids, bribery, or kickbacks. Any firm or individual violating these standards will be disqualified
from this procurement, barred from future procurement opportunities, and may be reported to both USAID and
the Office of the Inspector General.
Employees and agents of Abt Associates are strictly prohibited from asking for or accepting any money, fee,
commission, credit, gift, gratuity, object of value, or compensation from current or potential vendors or suppliers
in exchange for or as a reward for business. Employees and agents engaging in this conduct are subject to
termination and will be reported to USAID and the Office of the Inspector General. In addition, Abt Associates will
inform USAID and the Office of the Inspector General of any supplier offers of money, fees, commissions, credits,
gifts, gratuities, objects of value, or compensation to obtain business.
Offerors responding to this RFQ must include the following as part of the proposal submission:
Disclose any close, familial, or financial relationships with Abt Associates or project staff. For example, if
an offeror’s cousin is employed by the project, the offeror must state this.
Disclose any family or financial relationship with other offerors submitting proposals. For example, if the
offeror’s father owns a company that is submitting another proposal, the offeror must state this.
Certify that the price in the offer have been arrived at independently, without any consultation,
communication, or agreement with any other offeror for the purpose of restricting competition.
Certify that all information in the proposal and all supporting documentation are authentic and accurate.
Certify understanding and agreement to Abt Associates prohibitions against fraud, bribery and kickbacks.
Please contact Ms. Thida Ruengsit, Finance & Administrative Manager, with any questions or concerns regarding
the above information or to report any potential violations. Potential violations may also be reported directly to
Abt Associates U.S. office.
Section 1: Instructions to Offerors
1. Introduction: USAID Clean Power Asia is a United States Agency for International Development
(USAID)-funded program implemented by Abt Associates, Inc. from its office in Bangkok,
Thailand. The goal of USAID Clean Power Asia is to accelerate the regional transition to a high
performing, low carbon power sector, and this goal is being accomplished through three
outcomes: high renewable energy scenarios included in energy planning; an improved enabling
policy, regulatory, and technical environment for renewable energy deployment; and increased
investment in and deployment of grid-connected renewable energy projects.
Abt Associates leads the implementation of the program, in collaboration with subcontractors
the ASEAN Centre for Energy (ACE) and the Stockholm Environment Institute (SEI). As part of its
program activities, USAID Clean Power Asia is seeking to build upon the release of a set of solar
photovoltaics (PV) implementation guidelines and to help improve the enabling environment
even further with the development of a 2-minute motion graphic video to raise awareness of
investment opportunities and to help reduce customer acquisition costs from the solar PV
rooftop market. The purpose of this RFQ is to solicit quotations for the required service outlined
in the attached scope of work.
Offerors are responsible for ensuring that their offers are received by Abt Associates in
accordance with the instructions, terms, and conditions described in this RFQ. Failure to adhere
with instructions described in this RFQ may lead to disqualification of an offer from
consideration.
2. Offer Deadline and Protocol: Offers must be received no later than 17.00 ICT on Tuesday,
February 6, 2018, by email addressed to Ms. Thida Ruengsit, Finance and Administrative
Manager, at Thida_Ruengsit@abtassoc.com.
Please reference CPA-18-002-COM in any response to this RFQ. Offers received after the
specified time and date will be considered late and will be considered only at the discretion of
the procurement manager for this RFQ.
3. Questions: Questions regarding the technical or administrative requirements of this RFQ may
be submitted no later than 17.00 ICT on Wednesday, January 31, 2018 by email to
thida_ruengsit@abtassoc.com and tatcha_apichaisiri@abtassoc.com. Questions must be
submitted in writing; phone calls will not be accepted. Questions and requests for
clarification— and the responses thereto—that Abt Associates believes may be of interest to
other offerors will be circulated to all RFQ recipients who have indicated an interest in bidding.
Only the written answers issued by Abt Associates will be considered official and carry weight
in the RFQ process and subsequent evaluation. Any verbal information received from
employees of Abt Associates or any other entity should not be considered as an official
response to any questions regarding this RFQ.
4. Qualifications: The offeror must be able to demonstrate substantial experience in developing
motion graphic videos similar to the one requested for this RFQ, and provide examples of prior
work experience. The offeror must specify the proposed final price for all of the services
outlined in the provided statement of work. The selected service provider must have excellent
communication skills and methods, and be able to communicate clearly at every step of
development of work under contract in providing information to the USAID Clean Power Asia
team as well as requesting, understanding, and closely following guidance.
5. Quotations: Quotations in response to this RFQ must be must be presented in Thai baht and
priced on a fixed-price, all-inclusive basis, including delivery and all other costs. Offers must
remain valid for not less than thirty (30) calendar days after the offer deadline. Offerors are
requested to provide quotations on their official quotation format or letterhead. In addition,
offerors responding to this RFQ are requested to submit the following according to the status
of the bidder:
Copy of official registration or business license if a business.
Copy of Thailand work permit if submitting offer as an individual, non-business entity.
6. Delivery: The delivery location for the items described in this RFQ is:
Abt Associates
Abdulrahim Place, Suite 501
990 Rama IV Road
Bangrak, Bangkok, 10500
As part of its response to this RFQ, each offeror is expected to provide an estimate (in calendar
days) of the delivery timeframe (after receipt of order). The delivery estimate presented in an
offer in response to this RFQ must be upheld in the performance of any resulting contract for the
delivery of goods or services.
7. Source/Nationality/Manufacture: All goods and services offered in response to this RFQ or
supplied under any resulting award must meet USAID Geographic Code 937 in accordance
with the United States Code of Federal Regulations (CFR), 22 CFR §228. The cooperating
country for this RFQ is Thailand. Offerors may not offer or supply any commodities or
services that are manufactured or assembled in, shipped from, transported through, or
otherwise involving any of the following countries: Myanmar, Cuba, Iran, North Korea,
Sudan, and Syria.
8. Warranty: Warranty service and repair within the cooperating country is required for all
commodities under this RFQ. The warranty coverage must be valid on all commodities for a
minimum of twelve (12) months after delivery and acceptance of the commodities, unless
otherwise specified in the technical specifications.
9. Taxes and VAT: The agreement under which this procurement is financed is not exempt
from the payment of taxes, VAT, tariffs, duties, or other levies imposed by any laws in effect
in Thailand. Therefore, offerors must include taxes, VAT, charges, tariffs, duties, and levies
in accordance with the laws of the Thailand.
10. Eligibility: By submitting an offer in response to this RFQ, the offeror certifies that it and its
principal officers are not debarred, suspended, or otherwise considered ineligible for an
award by the U.S. government. Abt Associates will not award a contract to any firm that is
debarred, suspended, or considered to be ineligible by the U.S. government.
11. Evaluation and Award: Responses to this RFQ will be evaluated against several criteria,
including the following:
a. Response to RFQ follows the specified instructions.
b. It meets the eligibility requirements.
c. Offeror provides sufficient proof of capabilities, as evidenced through past projects
of a similar nature and may include reference checks of those or other clients of the
offeror.
d. Offeror provides suitable and dedicated project manager and alternate project
manager to serve as point of contact for all matters related to this project.
e. Response to RFQ meets or exceeds the minimum required technical specifications.
All of these factors being equal, the offeror whose response is deemed to provide the best
value to the U.S. government is likely to be selected. Price is a key determinant, and offerors
are encouraged to provide their best and final price for all services provided. Abt Associates
reserves the right to make a selection without negotiation with any offeror. Offerors are
required to provide sufficient budget detail in their response to allow Abt Associates to
determine the reasonableness of overall costs proposed.
Offerors are required to provide a project manager and an alternate project manager who
will serve as the main counterpart to the Abt Associates/USAID Clean Power Asia point of
contact. Offerors should include the CV of these individuals. These individuals should be able
to conduct all business meetings in English and should be designated by the offeror as the
only individuals authorized to accept instruction from the USAID Clean Power Asia point of
contact.
Please note that if there are significant deficiencies regarding responsiveness to the requirements
of this RFQ, an offer may be deemed “non-responsive” and thereby disqualified from
consideration. Abt Associates reserves the right to waive immaterial deficiencies at its discretion.
Best and final offer quotations are requested and it is anticipated that an award will be made
solely on the basis of these original quotations. However, Abt Associates reserves the right to
any or all of the following:
Abt Associates may conduct negotiations with and/or request clarifications from any
offeror prior to award.
While preference will be given to offerors who can address the full technical
requirements of this RFQ, Abt Associates may issue a partial award or split the award
among various suppliers, if in the best interest of the USAID Clean Power Asia program.
Abt Associates may cancel this RFQ at any time.
Please note that in submitting a response to this RFQ, the offeror understands that USAID is not
a party to this solicitation and the offeror agrees that any protest hereunder must be
presented—in writing with full explanations—to the USAID Clean Power Asia program for
consideration, as USAID will not consider protests regarding procurements carried out by
implementing partners. Abt Associates, at its sole discretion, will make all final decisions
regarding this procurement.
12. Terms and Conditions: This is a request for quotation only. Issuance of this RFQ does not in any
way obligate Abt Associates, the USAID Clean Power Asia program, or USAID to make an award
or pay for costs incurred by potential offerors in the preparation and submission of an offer.
This solicitation is subject to Abt Associates’ standard terms and conditions. Offerors should
note that these include U.S. government terms and conditions that flow down to Abt Associates
as a U.S. government contractor and subsequently no changes or deviations from these terms
and conditions is allowed. Offerors are advised not to propose any other terms and conditions
as they will not be considered. Any resultant award will be governed by these terms and
conditions; a copy of the full terms and conditions is available upon request. Please note the
following terms and conditions will apply:
a. Abt Associates standard payment terms are net 30 days after receipt and acceptance
of any commodities or deliverables. Payment will only be issued to the entity
submitting the offer in response to this RFQ and identified in the resulting award;
payment will not be issued to a third party.
b. Any award resulting from this RFQ will be firm fixed price, in the form of a Purchase Order.
c. No commodities or services may be supplied that are manufactured or assembled
in, shipped from, transported through, or otherwise involving any of the following
countries: Myanmar, Cuba, Iran, North Korea, Sudan, or Syria.
d. Any international air or ocean transportation or shipping carried out under any
award resulting from this RFQ must take place on U.S.-flag carriers/vessels.
e. United States law prohibits transactions with, and the provision of resources and
support to, individuals and organizations associated with terrorism. The supplier
under any award resulting from this RFQ must ensure compliance with these laws.
f. The title to any goods supplied under any award resulting from this RFQ shall pass to
Abt Associates following delivery and acceptance of the goods by Abt Associates. Risk of
loss, injury, or destruction of the goods shall be borne by the offeror until title passes to
Abt Associates.
Section 2: Offer Checklist
To assist offerors in the preparation of proposals, the following checklist summarizes the
documentation to include in response to this RFQ:
Cover letter, signed by an authorized representative of the offeror (see Section 4).
Official quotation, including specifications as applicable (see Section 3).
Copy of offeror’s registration or business license, work permit, as applicable.
CV or Resume of both designated project manager and alternate project manager
Examples of past work of a similar nature.
Contact details (name, company, email, phone) of at least two references (firms,
organizations, individuals) for whom the offeror has completed projects of a similar scope
in the past two years. Abt Associates reserves the right to contact these references.
Section 3: Specifications and Technical Requirements
To assist bidders in establishing costs for this work, the following Scope of Work (SOW) provides an
outline of the work being sought. This SOW can initially only provide an approximate scope, with
the final product expected to evolve through discussions with the selected vendor.
Section 4: Offer Cover Letter
The following cover letter must be placed on letterhead and completed/signed/stamped by a
representative authorized to sign on behalf of the offeror:
To: Abt Associates
Abdulrahim Place, Suite 501
990 Rama IV Road
Bangrak, Bangkok, 10500
Reference: RFQ No. CPA-18-002-COM Solar PV Investment Motion Graphic Video
To Whom It May Concern:
We, the undersigned, hereby provide the attached offer to perform all work required to complete
the activities and requirements as described in the above-referenced RFQ. Please find our offer
attached.
We hereby acknowledge and agree to all terms, conditions, special provisions, and instructions
included in the above-referenced RFQ. We further certify that the below-named firm—as well as the
firm’s principal officers and all commodities and services offered in response to this RFQ—are
eligible to participate in this procurement under the terms of this solicitation and under USAID
regulations.
Furthermore, we hereby certify that, to the best of our knowledge and belief:
We have no close, familial, or financial relationships with any Abt Associates or USAID
Clean Power Asia program staff members.
We have no close, familial, or financial relationships with any other offerors submitting
proposals in response to the above-referenced RFQ.
The prices in our offer have been arrived at independently, without any consultation,
communication, or agreement with any other offeror or competitor for the purpose of
restricting competition.
All information in our proposal and all supporting documentation is authentic and accurate;
We understand and agree to Abt Associates prohibitions against fraud, bribery, and kickbacks.
We hereby certify that the enclosed representations, certifications, and other statements are
accurate, current, and complete.
Authorized Signature:
Name and Title of Signatory:
Date:
Company Name:
Company Address:
Company Telephone and Website:
Company Registration or Taxpayer ID #:
Active bank account (Yes/No):
Official name on bank account:
Scope of Work
Solar PV Investment Motion Graphic Video
Background
USAID Clean Power Asia works with Lower Mekong countries and other Association of Southeast Asian
Nations (ASEAN) member states to encourage power sector investments in environmentally friendly,
grid-connected renewable energy sources. The program specifically focuses on incorporating renewable
energy into planning, promoting smart incentives, building an enabling environment for renewable
energy policies and frameworks, and catalytic finance.
The goal of USAID Clean Power Asia is to accelerate the regional transition to a high performing, low
carbon power sector. USAID Clean Power Asia is supporting project developers, investors, and financial
institutions aiming to reduce financing and transaction costs as well as to reduce counterparty,
financial, and currency risk by developing innovative business models, and promoting standardized
documentation, evaluation practices, and approval processes for financing renewable energy projects.
In October 2017, the program developed and launched a set of solar photovoltaics (PV) implementation
guidelines and tools to support and catalyze private sector investment in solar PV rooftop systems.
These guidelines and tools are intended to help to reduce some of the development costs and risks
from investing in solar PV rooftop projects. A copy of the guidelines and tools can be found at:
http://usaidcleanpowerasia.aseanenergy.org/event/launch-of-solar-pv-rooftop-implementationguidelines-
and-tools-for-thailand/
To improve the enabling environment even further, USAID Clean Power Asia plans to develop a 2-
minute motion graphic video to raise awareness of investment opportunities and to help reduce
customer acquisition costs from the solar PV rooftop market. Additional details will be discussed further
at the project kickoff meeting.
Audience
The motion graphic video will be designed to disseminate information to a broad audience of
businesses in Thailand and Vietnam, ranging from commercial and industrial sectors such as
shopping malls, supermarkets, discount stores, universities, schools, hotels, hospitals,
warehouses, factories, airports, etc.
Development Requirements
The goals of the motion graphic video are to:
1. Promote USAID Clean Power Asia activities and available support to businesses and other
organizations.
2. Raise awareness and understanding of solar PV investment opportunities for businesses in
the Lower Mekong countries (especially in Thailand and Vietnam).
3. Use the video as a means for USAID Clean Power Asia to engage with prospective investors,
developers, facility owners, and relevant service providers.
Overall, after watching the motion graphic video, audiences should be more energized to get
involved and engaged, or to want to learn more about solar PV investment opportunities related to
their businesses.
Specifications
The motion graphic video vendor is required to produce a motion graphic video of approximately two
minutes in length. Two versions of the same video will be produced, one video with narration in Thai
and one video with narration in Vietnamese, both with subtitles in English. The motion graphic video
should be available in MP4 and AVI formats in both high definition and low definition versions.
The initial scripts for Thai, Vietnamese, and English will be provided to the vendor prior to project
commencement.
Technical Support Requirements
After the video is completed and launched, the service provider should be available to provide
assistance and repair of any technical problems or bugs with the functions that were within the scope
of the agreed-on contract at no additional fee or charge. Following the video launch, the developer
must be available for a period of 60 calendar days to answer questions and provide additional
explanation of functions as needed.
Required Compliance
The vendor will be required to ensure compliance with all USAID branding and that any USAID logos
used are the correct sizes and positions. The USAID Graphic Standards Manual and Partner Co-
Branding Guide is available here.
A storyboard in PowerPoint format will be provided to the vendor prior to commencement of the
project. This should only serve as a starting point, and the vendor is encouraged to think creatively as to
how to fulfill the objectives of the motion graphic video
Video Examples
FSG Energy - Solar PV Explained:
https://www.youtube.com/watch?v=HVQK_N3UdfQ
How Solar Energy Panels Work:
https://www.youtube.com/watch?v=x4CTceusK9I
Solar power: a Trillion Fund guide to investing in solar energy:
https://www.youtube.com/watch?v=8hDzDsYlol8
USAID Clean Power Asia Solar PV Investment Motion Graphic Video Production
Timeline
The table below provides an approximate timeframe for principal activities in the development of the
motion graphic video. It is expected that the successful offeror will adhere to this timeframe, which will
begin with the kick-off meeting and end with the public launch of the video.
Activity Estimated Completion
Initial kick-off and planning meeting 1 week after selection
Present first edit of the video 10 workdays after kick-off
Receive feedback on first edit of video 15 workdays after kick-off
Present second edit of the video sound and subtitles 20 workdays after kick-off
Final adjustments requested by the client after USAID meetings 25 workdays after kick-off
Final adjustments made by developer; launch day 30 workdays after kick-off