ThaiNGO

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research and technology — creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 70 countries and all U.S. states and territories. We are currently seeking qualified candidates for the position of: Human Resources Associate

Provides support in functional areas including recruitment, employee relations, HRIS, and learning and development. Manages expatriate employees visa and work permit. Manages employee benefits and welfare program. Responsible for execution of HR administrative processes and support. Processes forms and system updates related to new hires, change-of- status, performance evaluations, benefits changes, separations etc.

Recruitment

• Manages APRO’s staff requisitions status on Recruitment Management System (RMS)
• Establishes recruiting requirements by studying organization plans and objectives; meeting with managers to discuss needs.
• Coordinates posting of job openings on internal and external websites.
• Determines applicant qualifications by analyzing responses; verifying references; comparing qualifications to job requirements.
• Manages interview process from initiation to completion with scheduling interviews.
• Develops and maintains candidate records for interviews and performs background and
• reference checks.
• Maintains effective job advertising program as appropriate.
• Updates job knowledge by reading professional publications; maintaining personal networks; participating in professional organizations and attending HR conferences.
• Develops and implements tracking system to report key metrics for measuring and predicting staffing activities.
• Responds to inquiries from candidates and hiring managers about job openings and position postings

Visa and work permit

• Serves as point of contact for expatriate employees with questions related to visa and work permit.
• Prepares documents related to visa and work permit application and renewal for expatriate staff and their dependents.
• Coordinates with new expatriate staff to prepare documents for visa and work permit application.
• Keeps track of expatriate staff and dependent visa and work permit renewal schedule and ensure that visa and work permit are renewed before the expiration date.
• Accompanies expatriate staff to immigration and contact Department of Employment to renew work permit on expatriate behalf.
• Keeps update on visa and work permit requirements by reading articles, keeping contact with Immigration and Department of Employment.
• Liaises with Department of Employment, Immigration, and other government agencies on work permit and visa related issues.

New employee on-boarding and employee exit process

• Ensures that all new employees completed necessary documents and acknowledged FHI 360’s policies and procedures.
• Ensures that Personnel files are completed and up-to-date.
• Serves as initial point of contact for employees with questions related to
• their personal employee information and employee’s welfare and benefits.
• Coordinates with other departments to arrange new employee orientation and provide necessary set up for new-hire.
• Conducts new-hire orientation.
• Processes various forms related to documenting human resources activities such as new-hire, change-of-status, performance evaluations, benefits, terminations, etc.
• Prepare exit checklist to staff and ensure that the list is completed upon staff departure

Performance Management

• Plan, implement, monitors performance assessment process and support department / line manager to manage any employee’s performance related matters.

Employee time reporting and HR reports

• Manages employee time reporting system in terms of updating System for APRO employees.
• Monitors employee timesheet status to be in compliance with FHI 360’s Employee Time Reporting Policy.
• Ensure that employees receive necessary training, support and update on employee time reporting policy and procedure.
• Update APRO organization chart and staff list on regular basis.

Learning and Development

• Manages communication efforts to increase employee’s awareness on FHI 360’s value, staff development program, employee engagement activities.
• Organizes, coordinates and implements the Staff Development Program both virtual, public, in-house training/ workshop for APRO employees.
• Maintains employees training records.
• Coordinates employee recognition programs, service award, staff retreats.

• Prepares HR presentation for monthly staff meeting.

  Employee benefits

• Manages staff health and life insurance and social security benefits.
• Manages annual physical checkup and influenza vaccinations.

Human Resources Policy and Procedure

• Implements and maintains FHI 360/APRO HR policy and manual for local employees.

KNOWLEDGE, SKILLS AND ABILITIES:

•  Working Knowledg of Human Resources Maangement
• Ability to manage multiple tasks simultaneously with accuracy and on a timely basis
•  Good written and oral communications skills, both Thai and English
• Good communication & inter-personal skills
• Strong knowledge of computer including MS Windows, Excel and Power Point
• Able to work with cultural differences and understanding the ethical issues surrounding

• 5-7 years of human resources generalist experience with multi-national companies or international non-profit organization.
• Proficiency with MS Office Suite (Word, Outlook, Excel, PowerPoint, Access) and HRIS

• Bachelor’s Degree with an emphasis in business or human resources preferred

• Prior experience working in a non-governmental organization (NGO) preferred

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

We offer competitive compensation and an outstanding benefit package : : Health and dental insurance , 20 days of annual leave ,Flexible working hours etc.

Interested candidates, please apply online through FHI 360’s Career Center ; https://jobs-fhi360.icims.com/jobs/18748/human-resources-associate/job

FHI 360 is an equal opportunity and affirmative action employer. FHI 360 is committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran with respect to policies, programs, or activities.