ThaiNGO

PEACE CORPS Thailand

Vacancy Announcement - Administrative Assistant

The Peace Corps program in Thailand places American Volunteers in two-year assignments in villages and towns across the country. Peace Corps is seeking qualified applicants for the contracted position of Administrative Assistant (AA).  The Administrative Assistant manages the day to day entry of obligations, liquidations and disbursements, ensuring obligations are entered in alignment with Post’s Operating Plan and ensuring that all payments are valid, authorized, and properly documented and recorded.  This position is also responsible for entering new vendors in the system ensuring data is complete and accurate.  The Administrative Assistant works closely with the DMO, Financial Assistant and cashier to ensure that all finance tasks are performed within internal control guidelines ensuring separation of duties and appropriate control processes.  S/he provides back up for Finance Assistant when required and is an integral part of the Peace Corps Thailand administrative team.

Starting salary of 32,000 THB per month or higher and negotiable depending on years of qualifying experience and documented salary history. Start date contingent upon passing of security clearance which could take three months.

Opening Date: November 23, 2016                                    Closing Date: December 9, 2016

MAJOR DUTIES AND RESPONSIBILITIES

• Enters obligations, ensuring obligations are in line with Post’s Operating budget and with appropriate supporting documentation; applying appropriate fiscal coding for payments and reviews these for accuracy and compliance with USG and PC regulations
• Enters purchase orders, liquidations, disbursements and travel vouchers, verifying that all payments are valid, authorized and properly documented and recorded, in compliance with internal control guidelines.
• Maintains complete and orderly files of all obligations, liquidations and vendors, ensuring all changes to obligations are properly documented.
• Assists in the drafting of routine contracts, determining relevant information to be included, estimated cost of contract and applies fiscal coding.  Assists in the preparation of contract amendments when necessary.
• Researches and reviews information regarding possible office purchases.  Requests bids/quotations for local purchases by telephone, correspondence or advertisement.
• Has primary responsibility for the preparation of Time and Attendance for FSN, PSC and direct-hire employees.

• Assists with administrative process of recruitment and selection of post and pre-service training staff.

• Provides back up for all Human Resources functions in the absence of the Financial Assistant.
• Provides general administrative and financial assistance to support Trainees/Volunteers.

• Drafts cables, emails and faxes related to Volunteer status using VIDA, the Volunteer Database and OdyWeb applications.

Experience: At least three years of experience working in accounting or finance, preferably including experience with an international organization.  Should include experience in maintenance of files and other administration. 

Education: University/college degree required, preferably in accounting, finance, or administration

Languages: Fluent in Thai and English.

To apply: Application forms and full statement of work are available at https://drive.google.com/drive/folders/0B0AzYBsK29TVNDR0NWo1RXlJaW8

Applicants must submit the following: 1) the completed application form, 2) a copy of your resume or CV, and 3) a detailed written description of how you meet the position’s qualifications.

Deliver by email to PCjobs@th.peacecorps.gov