Save the Children International is looking for a HR Officer
JOB TITLE: Human Resources Officer
TEAM/PROGRAMME: Human Resources LOCATION: Thailand
Type of Contract: Fixed Term
CHILD SAFEGUARDING:
Level 3: the responsibilities of this post may require the post holder to have contact with children/young people.
ROLE PURPOSE: The Human Resources (HR) Officer will be responsible for the end to end HR function in the country office including but not limited to: recruitment, contracting, on-boarding, induction ad orientation, performance management monitoring, coordination of training and development, HR administration including operation of HRIS, filing and documentation based on best practice standards and in compliance with the local legal procedures and the Save the Children human resource policies. The HR Officer will also maintain legal compliance of the organisation and to foster and maintain a positive and productive work environment for Save the Children’s human resources.
SCOPE OF ROLE:
Medium coordination and communication e.g. with external and internal job applicants and field and centre personnel on various HR matters
Reports to: Support Services Senior Manager
Staff reporting to this post: none
KEY AREAS OF ACCOUNTABILITY :
Recruitment and Support
- Manages end to end recruitment process: job posting, initial screening, communicating with candidates during the selection process up to final selection, offer acceptance and induction
- Advises and support line managers in write up of job descriptions based on prescribed SCI format
- Coordinates interviews and advises hiring managers on interview techniques and protocols
- Ensures rapid hiring, placement and orientation of staff during emergency response
Staff Contracting and Benefits
- Prepares and maintains employment contracts for all staff including short-term contracts such as consultants and interns.
- Ensure all benefits are in place according to the HR policy; and that all employees access information and benefits as they are entitled.
- Communicate policies and procedures, implementation, changes, and other relevant matters to staff regarding various benefits including general reminders
- Conduct regular review of level of services of benefit providers; conduct annual assessment for renewal or revision of coverage
- Complete close out procedures for staff leaving the organization.
- Ensure proper administration of staff benefit packages.
Payroll
- Work closely with the finance team to process accurate and timely centralized payroll and taxation matters for all staff while maintaining strict confidentiality at all times.
- Process payments for consultants in coordination with their line managers and finance team
- Develop and maintain master file data and add new hire information to the master file.
- Ensure proper entry and maintenance of payroll information and adjustment of each month as required through all payroll runs (e.g. overtime, leave without pay, etc.)
- Ensure that pay slip information is accurate and released on time
- Handle year-end computation of payroll income taxes (annualization); calculate and determine the annual taxable income and payroll income taxes on annual payroll at the end of the year
HR Information Systems
- Maintain a complete record of all human resources in the organization.
- Establish and maintain the computerized Human Resource Information System of all employees ensuring that the database is accurate and timely and using available technology.
- Assist in generating regular and special reports to analyze trends for management and employee information requirements; provide staff profile information to management for decision making;
- Maintain personnel files ensuring that this is complete and updated on a regular basis
- Develop and implement record build-up, endorsement, retention and reconciliation protocol with the field staff responsible for handling HR in the various offices.
- Ensure that HR documents and files are handled with proper confidentiality and tracking.
- Support implementation and understanding of Personnel Policies and Procedures
- Assist all staff in charge of HR functions in understanding policies including but not limited to interpretation for specific situations
- Support the implementation of various HR programs and processes
- Develops effective systems for recording, tracking and filing of employee data i.e. holidays, sickness records, health benefit and other relevant documentations ensuring high levels of confidentiality.
- Rapidly yet accountably recruit and hire new staff during emergencies
Training and Development
- With the support of the Senior Manager for Support Services, lead in the design, development and implementation of employee activities that increase camaraderie, sense of belonging, teamwork, appreciation of the organization’s achievements and values, sense of achievement of work accomplished and overall well-being
- Empower and assist sub-offices to develop their own employee activities
- Lead in the assessment of staff capacity gaps and develop comprehensive plans for training and development to address those gaps using diverse, creative methods
Job Analysis, Description and Evaluation
- Maintain the job description and job evaluation system as reviewed, decided and implemented
- Participate as requested in conducting job evaluations and in using consistent position titles, job grades and ranks appropriate to the responsibilities.
- Assist supervisors and staff in understanding and using the performance management process
- Prepare summary of performance evaluations, leading to proper review for approval by the senior management team, and leading to action plans on staff movement and/or development plans
- Lead in the effort reporting process, ensuring all staff understand and use the system, and identify gaps to improve as needed
- Develop induction schedule for new staff members, coordinating with all key staff
BEHAVIOURS (Values in Practice)
Accountability:
- Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
- Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
- Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
- Widely shares their personal vision for Save the Children, engages and motivates others
- Future orientated, thinks strategically and on a global scale.
Collaboration:
- Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
- Values diversity, sees it as a source of competitive strength
- Approachable, good listener, easy to talk to.
Creativity:
- Develops and encourages new and innovative solutions
- Willing to take disciplined risks.
Integrity:
- Honest, encourages openness and transparency; demonstrates highest levels of integrity
QUALIFICATIONS
- Thai Nationality
- 2-3 year experience in human resources management or related work.
EXPERIENCE AND SKILLS
- Bachelor’s degree in a social science, basic labor law or its equivalent
- Familiarity with HR local laws and management including wages, benefits, mandatory benefits and employment processes.
- Experience in use of payroll system, office applications (e.g. excel file, word and powerpoint),
- Must have good interpersonal skills and a high sense of discretion, confidentiality and professionalism particularly in having access to sensitive information about HR policies and personal circumstances (e.g. salaries and disciplinary action)
- Must be able to be even-tempered in handling various activities and people, and people concerns
- Experience with benefit studies, comparative information
- Experience implementing staff development activities based on professional core competencies
- Be detail-oriented, organized, have a customer service orientation, and a passion for excellence
- Must have a high sense of urgency, flexible and well-developed work ethic
Equal Opportunities
The post holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Health and Safety
The post holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Save the Children offers competitive remuneration package.
Deadline for submission of application is on 5 November 2016
To apply, please send your application, cover letter and CV to HR Department at email address to : hr.thailand@savethechildren.org
Please indicate in the subject as “Apply for – HR Officer_(Name of candidate)”
Only shortlisted candidates will be notified.
“We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.”
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