ThaiNGO

Save the Children International is looking for Awards Manager

JOB TITLE:  Awards Manager

TEAM/PROGRAMME: Awards   LOCATION: Bangkok, Thailand

Type of Contract: Fixed Term

CHILD SAFEGUARDING: (select only one)

Level 3:  the responsibilities of this post may require the post holder to have contact with children/young people.

ROLE PURPOSE:

This role will work collaboratively with members and other departments of the Thailand Country Office to ensure smooth management of development and humanitarian programme proposals, awards, sub awards and contracts. The person will manage an Awards Coordinator. The position will be also responsible for capacity building of staff on awards management and improving internal ways of working. The individual will play a key role in the development of a culture that promotes the primacy of ensuring Save the Children delivers high quality programmes.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

SCOPE OF ROLE:

Reports to: Country Director

Staff reporting to this post: Awards Coordinator (1)

KEY AREAS OF ACCOUNTABILITY:

Developing self and others; Working effectively with others

• Support the development and performance of the Awards Coordinator
• Support the delivery of capacity building both within the awards team and across the Country Office, carrying out orientations and staff trainings for award management procedures and donor requirements for Save the Children staff and partner organisations.
• Build relationships across the Country Office, the Region and the Centre and escalate issues as required

Communicating with impact, negotiation and coordination

• Provide coordination support to proposal development and review processes, ensuring all staff inputs happen in a timely and effective manner. Also provide advice on donor compliance requirements to ensure high quality proposals.
• Coordinate the processes for donor reporting to ensure that reports are high quality, delivered on time and supported by auditable records.
• Maintain effective communications with Save the Children members regarding donor related issues
• Ensure that all award information is shared effectively with relevant staff, including field offices and partners during kick-off meetings
• Oversee the close out process and work with members to ensure awards are closed out on time
• Coordinate with auditors as necessary

Compliance (systems, processes, donor)

• Clear understanding of SCI processes and key donor requirements, and support teams across CO to ensure all opportunities, proposals, contracts and amendments follow SCI processes
• Ensure proposal development processes align with internal and donor compliance by managing the proposal process and work plans as well as all revisions as required.
• Compile and review all proposals, ensuring completeness, timeliness, and full compliance
• Ensure that all appropriate donor formats are available in-country and staff have a clear understanding of donor requirements/expectations throughout the award cycle.
• Ensure potential issues and amendment requests are flagged promptly to the Senior Management Team, then to donors via the relevant member. Prepare donor waiver/derogation requests.
• Ensure all AMS records are an accurate reflection of current award status at all times, and have all required documentation attached.
• Ensure all partners and sub-award agreements undergo legal vetting, are input into and approved through AMS, and work with relevant staff to ensure relevant donor requirements are understood by implementing partners (this may include capacity building)

Monitoring and analysis

• Support the Awards Coordinator to develop fully costed budgets for proposals
• Support the Awards Coordinator to coordinate with budget holders to ensure budgets are correctly allocated and aligned.
• Analyse financial issues i.e. variances and resolve by collaborating with other teams

Award Management leadership, portfolio management and strategy

• Ensure award management systems and processes are successfully implemented, and key controls are in place to support effective portfolio management and compliance with donor requirements.
• Ensure regular award monitoring across the country office and facilitate regular meetings with key stakeholders to ensure individual award performance is being tracked effectively, and that risks and issues are being recognised and action taken.
• Provide regular management information to the senior management team on the performance of the Country Office portfolio.
• Lead on the implementation of plans to address any performance issues identified through management information and KPI results

As a member of the Senior Management Team, will contribute to:

• The development of an organisational culture that reflects our full spectrum values, promotes accountability and high performance, encourages a team culture of learning, creativity and innovation, supporting our people to deliver outstanding results for children and excellent customer service for colleagues, members and donors
• Active and regular working relationships with host government authorities and partner agencies including humanitarian and development donors, and local and international NGOs
• Ensuring that the Thailand Country Office complies with all Save the Children policies and procedures outlined in the SCI Quality Framework, including during emergency response

SKILLS AND BEHAVIOURS (SCI Values in Practice)

Accountability:

- Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

- Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

- Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same

- Widely shares their personal vision for Save the Children, engages and motivates others

- Future orientated, thinks strategically and on a global scale.

Collaboration:

- Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters

- Values diversity sees it as a source of competitive strength

- Approachable, good listener, easy to talk to.

Creativity:

- Develops and encourages new and innovative solutions

- Willing to take disciplined risks.

Integrity:

- Honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS 

• Professional qualification relating to business, finance, accounting or international development

Essential:

• Thai nationality
• Proven track record in award management and knowledge of major donors’ compliance requirements
• Experience communicating with impact in a complex stakeholder environment
• Experience of staff management, supervision and capacity building in Award Management
• Proven track record of supporting a senior management team
• Problem solving skills to identify and lead the resolution of issues
• Good attention to detail and analytical skills
• Computer literate (i.e. Word, advanced Excel, Outlook, financial systems).
• Cultural awareness and ability to build relationships quickly with a wide variety of people
• Patient, flexible, able to improvise and communicate clearly and effectively under pressure
• Excellent planning, management and coordination skills, with the ability to organise a workload comprised of varying and changing tasks and responsibilities
• Basic understanding of operational programming, including the realities of the context
• Strong communication (written and spoken), and interpersonal skills in English, with experience in managing multicultural teams

Desirable:

• Specific experience working with EU-supported awards

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The post holder is required to carry out the duties in accordance with the Save the Children Equal Opportunities and Diversity policies and procedures.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Save the Children offers competitive remuneration package.

Deadline for submission of application is on 3 November 2016

To apply, please send your application and CV to HR Department at hr.thailand@savethechildren.org

indicate in the subject as “Apply for Awards Manager. (Name of candidate)”

Only shortlisted candidates will be notified.