Purpose
The post holder is responsible for the management, coordination, and resource mobilisation for the “Increased Accountability of ASEAN and SAARC to the Realization of Children´s Right to Protection” project under the supervision and guidance by the Regional Head of Child Protection. Given the distinct focus of the Project on child protection advocacy by CSO coalitions towards regional bodies for collaboration ASEAN and SAARC, daily management, coordination and support throughout all stages of the Project cycle, including planning, budgeting, documenting and reporting, constitute key responsibilities via a robust M&E framework. The post holder is also responsible for ongoing reporting, financial monitoring and coordination and ongoing flow of communication and exchange of information between civil society actors and country offices involved. The Project Manager will communicate directly with the designated focal NO and other NO representatives involved, while remaining directly responsible and accountable to ARO. Analysis and broader dissemination of the Project outcomes and learning include the other key responsibilities.
Dimensions of Role:
Financial measures or statistics relevant to post such as budget; list of direct and indirect reports
Budget and resource mobilisation:
The Project Manager is under the supervision, guidance and support of Plan’s Regional Head of Child Protection, expected to:
- Manage and coordinate the currently confirmed budget of $1 million USD for the period of four years (2016-2019) (under the supervision of Regional Adviser, CRP).
- Support the mobilization of a further U$ 2 million USD to ensure project continuation beyond the initial four-year cycle.
- Monitor and coordinate financial aspects of the Project, including regular spending, financial and narrative reporting of the project.
Staff Numbers: The position holders have no direct reports. The Project Manager will establish and maintain ongoing communication with Plan Country Office focal points, relevant individuals/groups and partners in the project, (including CSO Coalitions and member organisations, NO focal points etc. The post-holder is managed by and works under technical guidance and supervision of the Regional Head of Child Protection.
Area of Responsibility: Regional (Asia)
Other statistics: Member of the following networks:
- ARO Child Rights/Protection Network
The Project Manager will contribute to the publications which will be produced under specific activities of the Project, training events to be delivered, selection of the consultants and other external experts engaged.
Typical Responsibilities - Key End Results of Position:
“What” is done and “why”, but not “how”; include indicators for success
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Responsibilities
Under the guidance and supervision of the regional Head of Child Protection the Project Manager will be responsible for the following (but not limited to):
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Indicators for success
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1. Project Design: monitor and make adjustments to the project design as and when required based on learnings, good practices and increased resources, in line with donor conditions.
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Regularly revised and submitted project work plans.
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2. Project Implementation: overall responsible for coordinating the development of annual work plans in line with approved project documents (narrative, logframe, and budget) together with partners and other relevant stakeholders.
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Implementation on track and according to work plans.
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3. Monitoring: monitor implementation; identify and analyze for linkages with ongoing complementary advocacy activities at country level. Overall responsible for reporting to the focal NO in line with FAD, including but not limited to review of partner progress reports
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Periodic updates on implementation, at the regional and country level collected, assembled and analysed.
Good practice and resources are shared among participating CSO coalitions and Plan COs.
Quality reports submitted on time to the focal NO.
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4. Exchange and learning: facilitate exchange and learning among CSOs and COs.
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Reports, materials, publications and other relevant resources regularly shared among CO staff and CSO partners regularly.
These resources are uploaded onto the regional CSO website.
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5. Advocacy: explore opportunities to galvanize and support sub-regional level advocacy via CSO coalitions joint efforts
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Opportunities for advocacy are identified and shared.
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6. Child Participation: support to meaningful child participation within the project.
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Children’s gatherings are effectively organised.
Platforms for regular exchanges between children’s organisations identified and promoted.
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7. Knowledge management: ensure that achievements and challenges are properly analyzed, documented and when desirable disseminated
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Quarterly newsletter produced and shared.
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8. Documentation: ensure documentation, and dissemination of relevant key documents related to implementation.
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Quality documents are produced and disseminated in a timely manner.
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9. Networking and peer support: ensure regular updating and promotion of the Civil Society website
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The website is regularly updated.
Periodic updates to CSOs and COs on the new resources accessible through the website are shared.
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10. Coordinate communication: as and when required coordinate with external consultants
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External consultants supported in their tasks.
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11. Resource mobilisation: support resources mobilization to make sure that the project can continue beyond the initial three- year period
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Additional funds successfully raised
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12. Donor compliance: ensure adherence to donor and Plan’s project management requirements.
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Regular reporting as per the donor requirements ensured.
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13. Comply with and promote Plan’s Child Protection Policy and other relevant organisational policies: ensure adherence to relevant , particularly Programme Quality Plan internal polices Policy
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Relevant policies and procedures are followed.
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14. Travel: regional travel as required for workshops and meetings.
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Travel reports.
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Dealing with Problems:
Complexity of problems handled & the degree of investigation, analysis & creative thinking required solving them:
- Delays in compiling information related to the Project implementation due to the delayed/non response from partners
- Facilitation of smooth communication with the partners , Country Offices, as well as the NO representatives to avoid confusion and misinterpretations
- Ensuring that proper measures are taken for the protection of children in their involvement in the Programme activities
- Generate or find new ways of working to cope with internal and external changes affecting programme implementation
- Manage the dynamic of relationships which range from intra-offices, inter-offices to external networks.
Effective coordination, communication and team work skills are crucial for dealing with difficulties that might arise.
Communications and Working Relationships:
Working contacts inside and outside the organization; include the purpose and level (high, medium, low) of the contact
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Contacts
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Purpose
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Frequency
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CSO Partners to the project (CRC Asia and NACGs)
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Informing, consulting, collecting information, facilitating exchange and sharing of Project related activities, resources and lessons learned
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High
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Plan Asia Country Offices (COs) involved in the Project
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Informing, consulting, collecting information, facilitating exchange and sharing of Programme related activities, resources and lessons learned
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High
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ARO Child Rights Network
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Consulting, informing, sharing and exchange of Project related activities, resources and lessons learned
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Medium
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ARO Programme Support Mangers and Country Directors of the countries involved in the Project
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Sharing of information and consulting on different initiatives of the Programme
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Medium
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ARO administration, finance and other support service departments
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Organising different events/meetings and activities of the Programme
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High
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Consultants involved in the Project
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Coordinate the activities entrusted by the consultancy for their successful and qualitative completion
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Medium
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NO focal points for this regional Project
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Engages in regular exchange of information and provides periodic updates
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High
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Knowledge, Skills, Behaviours and Experience Required to Achieve Role’s Objectives:
Gained through education, training & experience
Skills specific to the post:
- Strong project management skills with at least 5-year experience.
- Excellent communication and networking skills, strategic and analytical thinking skills.
- Documented monitoring and evaluation experience.
- Conceptual understanding of the human child rights frameworks, particularly child protection and advocacy; knowledge of children’s rights as defined by the UNCRC and other relevant international treaties.
- Excellent knowledge of Asia geopolitical situation and key developments within ASEAN and SAARC.
- Knowledge of civil society dynamics and demonstrated experience in supporting CSO development.
Qualifications and Experience:
- B.A. degree in Law, Social/Political Sciences or its equivalent and professional training on project coordination experience and/or related field.
- At least 5 years of experience in managing, developing implementing and monitoring and evaluating rights based projects involving civil society organisations and government agencies.
- Demonstrated knowledge of the civil society in Asia and experience in networking and advocacy
- Demonstrable abilities in planning, coordination and communication.
- Excellent interpersonal skills and the ability to work with people from diverse cultures, ability to coordinate team work.
- Excellent communication skills, both in written English and in face-to-face presentations.
- Skilled in the use of computer software, internet research, MS office.
Physical Environment and Demands:
May be “typical office environment”; note if heavy lifting, climbing, excess travel, etc.
- Office environment (estimated 850%)
- Travelling on request (estimated 15%)
Level of Contact with Children:
Low contact: No contact or very low frequency of interaction
Mid contact: Occasional interaction with children
High level: Frequent interaction with children
Occasional interaction with children
Application Process:
Please send your CV and a covering letter explain why your skills, knowledge and experience meet the requirements of this job to PlanAsia.JobVacancies@plan-international.org by 5.00pm local time Bangkok on 30 September 2016. Please state clearly in the subject title of the email the job you are applying for.
**** This position is under local contract basis initiate for 1 year with posibility to extend. ****
For more information or questions, please contact Recruitment Specialist, Jeerawan Chaiwut (Som).
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