ThaiNGO

Open to Internal and External Candidates

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Under the general supervision of Senior Resource Management Officer and under the direct supervision of the Head of Human Resources Unit, the incumbent will be assigned the following duties and responsibilities:

Core Functions / Responsibilities:

1. Provide administrative support in regard to document control in HR unit; perform general clerical support, and review incoming correspondences.
2. Disseminate vacancy announcements internally and externally, including postings on the IOM local website and, if requested, arrange advertisements in local newspaper(s).
3. Manage and maintain orderly filing of applications for respective vacancy announcements, unsolicited applications, internship applications, and other relevant documents.
4. Respond to queries regarding vacancy announcements; establish contacts with candidates for interview; prepare case files for recruitment-related meetings; reserve meeting room(s) and equipment(s) for interview purposes.
5. Ensure complete pre-employment documentation and formalities including establishment of for personnel file including coordination for medical clearance of new staff.
6. Prepare monthly report of Daily contracts/hourly contracts.
7. Responsible for creating and updating the PRISM HR data covering the areas of hiring.
8. Issue visa request letters, certification of employment letters, and other related documents for staff members upon their request.
9. Ensure issuance and renewal of IOM ID badges and office building passes while maintaining updated records of staff members.
10. Coordinate with the UN Security Unit for the issuance of UN ground pass for IOM staff members and coordinate with IOM Deputy Security Focal Point concerning the smooth functioning of the UN SMS E-COMM System, ensuring that all IOM staff members are included in the system’s database and that records are up-to-date.
11. Ensure complete separation clearance documentation and formalities upon separation of staff member; communicate to concerned units with regard to the return of IOM assets/property and clearance of outstanding charges; prepare necessary documents for separation clearance.
12. Assist in planning and organizing training activities, including preparation of training materials and coordination.
13. Serve as a backup in the issuance of contracts, personnel actions, and other related documents.
14. Assist in the preparation and consolidation of HR-related reports for submission.
15. Perform such other duties as may be assigned.

Required Qualifications and Experience

• Thai National.
• University degree in Business Administration or related field.
• At least 3 years of progressive experience in HR management.
• Work experience with international organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
• Able to work independently with minimal supervision; personal commitment, efficiency, discreet, details oriented and willingness to learn new tasks, flexibility; good judgment.
• Good interpersonal and communication skills; ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.
• Fluency in English (oral and written) is required.
• Computer literate (MS Office applications) e.g. Word, Excel, PowerPoint, Email, Outlook.
• SAP knowledge is a strong advantage.

Languages

Fluency in English and Thai is required.

Required Competencies

Behavioural

Accountability

• Accepts and gives constructive criticism
• Follows all relevant procedures, processes, and policies
• Meets deadline, cost, and quality requirements for outputs
• Monitors own work to correct errors
• Takes responsibility for meeting commitments and for any shortcomings

Client Orientation

• Identifies the immediate and peripheral clients of own work
• Establishes and maintains effective working relationships with clients
• Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries

Continuous Learning

• Contributes to colleagues' learning
• Demonstrates interest in improving relevant skills
• Demonstrates interest in acquiring skills relevant to other functional areas

Communication

• Actively shares relevant information
• Clearly communicates, and listens to feedback on, changing priorities and procedures
• Writes clearly and effectively, adjusting wording to the intended audience

Creativity and Initiative

• Actively seeks new ways of improving programmes or services
• Expands responsibilities while maintaining existing ones
• Persuades others to consider new ideas
• Proactively develops new ways to resolve problems

Planning and Organizing

• Sets clear and achievable goals consistent with agreed priorities for self and others
• Identifies priority activities and assignments for self and others
• Develops strategic vision for IOM within area of responsibility

Professionalism

• Masters subject matter related to responsibilities
• Identifies issues, opportunities, and risks central to responsibilities
• Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
• Effectively applies knowledge of migration issues within organizational context

Teamwork

• Actively contributes to an effective, collegial, and agreeable team environment
• Contributes to, and follows team objectives

Technological Awareness

• Learns about developments in available technology
• Proactively identifies and advocates for cost-efficient technology solutions
• Understands applicability and limitation of technology and seeks to apply it to appropriate work

Technical

• SAP-HR knowledge essential.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

How to apply:

Interested candidates are invited to submit their applications along with a duly completed IOM Personal History Form to the IOM Bangkok Human Resources Unit at e-mail bkkrecruitment@iom.int by October 25, 2016 at the latest. The form can be downloaded from http://th.iom.int/.  Kindly indicate the reference code THVN035/2016 followed by your full name in the subject line.

In order for an application to be considered valid, IOM only accepts profiles duly completed.

Only shortlisted candidates will be contacted.

Posting period:

From 13.09.2016 to 27.09.2016

-------------------------------------------------------------------------------------

Open to Internal and External Candidates

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Under the overall supervision of the Emergency and Post-Crisis Program Manager, the successful candidate will assist in implementing emergency health care and delivery and distribution of emergency material and services support for minority groups from Myanmar and other vulnerable migrants detained in Thailand at Immigration Detention Centres and Shelters for Women, Children and Families

Core Functions / Responsibilities:

1. Support existing Immigration Bureau (IB) and Provincial Public Health Office (PHO) medical personnel at the IDCs and Shelters to conduct health check-ups for the minority groups from Myanmar and other vulnerable migrants detained in Thailand at Immigration Detention Centers and Shelters for Women, Children and Families;
2. Support in screening for communicable diseases among new arrival;
3. Ensure that the referral and treatment of urgent medical cases is addressed by identifying the available facilities and procedures;
4. Liaise with the IB and PHO medical personnel and local hospital representatives to ensure the continued diagnosis, treatment and follow-up of urgent medical cases among the targeted beneficiaries;
5. Regularly update individual case files;
6. Assist in monitoring the procurement, delivery and/or installation of the materials and services, with a particular emphasis on the quality and effectiveness of the materials and services being provided to meet and exceed donor standards.
7. Submit payment requests, receipts, etc. to the Administrative Assistant and Finance Officer in Bangkok in regards to the financial implementation requirements.
8. Prepare expenditure report based on cash transactions on a regular basis.
9. Report regularly to the project team in Bangkok on the progress of material and service support implementation, humanitarian needs, upcoming challenges, as well as on meeting outcomes and discussions with local counterparts.
10. Ensure that the donor's visibility requirements are met and executed including any communications activities (e.g. press briefing, press notes, etc.) that may be requested.
11. Update the Migrant Information Database (MIA) on a regular basis.
12. Perform such other duties as may be assigned.

Required Qualifications and Experience

• University Degree in Nursing, valid licence to practise medicine, valid driver’s license and ability to travel.

• At least 2 years of clinical experience
• At least 1 year experience in administrative field
• Experience in migration issues for non-governmental organizations international governmental organizations or government institutions
• Good writing and communication skills
• Computer literate.

Languages

Fluency in Thai and English is required.

Required Competencies

Behavioural

• Accountability – takes responsibility for action and manages constructive criticisms
• Client Orientation – works effectively well with client and stakeholders
• Continuous Learning – promotes continuous learning for self and others
• Communication – listens and communicates clearly, adapting delivery to the audience
• Creativity and Initiative – actively seeks new ways of improving programmes or services
• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
• Performance Management – identify ways and implement actions to improve performance of self and others.
• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
• Professionalism -  displays mastery of subject matter
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
• Technological Awareness - displays awareness of relevant technological solutions;
• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other

Any offer made to the candidate in relation to this Call for Curricular is subject to funding confirmation.

How to apply:

Interested candidates are invited to submit their applications along with a duly completed IOM Personal History Form to the IOM Bangkok Human Resources Unit at e-mail bkkrecruitment@iom.int by September 27, 2016 at the latest. The form can be downloaded from http://th.iom.int/ . Kindly indicate the reference code CFCV004/2016 followed by your full name in the subject line.

In order for an application to be considered valid, IOM only accepts profiles duly completed.

Only shortlisted candidates will be contacted.

Posting period:

From 13.09.2016 to 27.09.2016

---------------------------------------------------------------------

Open to Internal and External Candidates

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Under the overall supervision of the Senior Resource Management Officer and direct supervision of the ITC Coordinator, the incumbent will be tasked to provide ITC support services to all users in IOM Thailand.

Core Functions / Responsibilities:

The successful candidate will have the following duties and responsibilities:

1. Provide end-user ITC support to all IOM staff in Thailand.

1. Provide IT Technical Support for phone and video conferences, remote meetings include taking photo.
2. Receive, test and setup ITC devices such as Computer, Smart phone, IP phone etc.
3. Install, configure, and upgrade software required for the operations in the office (Windows, MS office, Antivirus, etc.)
4. Provide training to end users on applications such as MS Office, Windows Operation system, and other IOM standard application software, etc.
5. Maintain and update records as part of the Account Management of users, including account creating for new staff, up to the clearance for departing staff.
6. Issue IOM ID Badge.
7. Assist in updating content on IOM Thailand website such us vacancy notice and public documents.
8. Prepare the purchase requisition and the payment request.
9. Assist procurement unit in the purchases of IT equipment or IT related items.
10. Assist in maintain IT Asset and inventory.
11. Maintain and update records of IT equipment as part of the access control management.
12. Filing the IT documents such as Account creation/updating/deletion form, Mobile Service request form
13. Perform such other duties as may be assigned.

Required Qualifications and Experience

• Completed university degree in Computer Sciences or relevant field with specialized formal training on IT systems, business software (Microsoft Office) and web‐based application Valid Microsoft and/or Cisco Certifications an advantage (MCSA, MCSE, MCITP, etc.).
• Minimum two years of relevant experience supporting medium sized offices in a Microsoft technology environment with relevant skills to support and troubleshoot desktop, laptop and network equipment and Microsoft Office applications, TCP/IP Networking, and Windows operating syste
• Good knowledge of TCP/IP, network protocols and Ethernet cabling.
• Ability to work in a team environment; able to initiate and manage group studies to learn more about supporting the current infrastructu
• Ability to present ideas in a user‐friendly language to non‐technical staff and end‐
• Able to work under minimal supervision and strive for high‐quality resul
• Excellent communication skills; strong interpersonal and organizational
• Ability to handle confidential data in a professional and responsible mann

Languages

Fluency in English and Thai is required.

Required Competencies

Behavioural

• Accountability – takes responsibility for action and manages constructive criticisms
• Client Orientation – works effectively well with client and stakeholders
• Continuous Learning – promotes continuous learning for self and others
• Communication – listens and communicates clearly, adapting delivery to the audience
• Creativity and Initiative – actively seeks new ways of improving programmes or services
• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
• Performance Management – identify ways and implement actions to improve performance of self and others.
• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
• Professionalism -  displays mastery of subject matter
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
• Technological Awareness - displays awareness of relevant technological solutions;
• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other

Any offer made to the candidate in relation to this Call for Curricular is subject to funding confirmation.

How to apply:

Interested candidates are invited to submit their applications along with a duly completed IOM Personal History Form to the IOM Bangkok Human Resources Unit at e-mail bkkrecruitment@iom.int by September 30, 2016 at the latest. The form can be downloaded from http://th.iom.int/ . Kindly indicate the reference code CFCV005/2016 followed by your full name in the subject line.

In order for an application to be considered valid, IOM only accepts profiles duly completed.

Only shortlisted candidates will be contacted.

Posting period:

From 16.09.2016 to 30.09.2016