Position : Assistant to Country Director
Position Summary
In this role, you will assist the Country Director in improving and implementing management systems and procedures primarily in the areas of program planning and monitoring, financial oversight of the country program budget and expenditures, and ensuring the provision of logistical and administrative support to program and project in the country.
Key Duties
- Assist the Country Director in implementing systems and procedures for effectively managing country program, especially with regard to budget planning, monitoring and reporting.
- Assist the Country Director in the organization of program meetings and related travels, including Country Program Planning processes.
- Develop and maintain cooperation with GPSEA Programme Department.
- In coordination with the Org Support Department, regularly monitor and keep track of program expenditures, including monitoring of program staff submission of monthly reconcilers and ensuring budget requests submission and approval on time.
- Assist the programme department and Country Director in the preparation and submission of projects monthly and quarterly reports, projects evaluation.
- Maintain country programme calendar, ensuring it is being a living document, through close communication with programme unit/department managers.
- Develop and maintain close cooperation with other countries assistants.
- Assist in setting up of in-country program coordination council and serve as a Secretary to the team, taking minutes, keeping records and following up tasks and requirements related to team operations.
- Participate in program discussions and planning regarding strategic issues within GPSEA.
- Help coordinate and facilitate information flow within GPSEA regarding program developments and operations.
- Provide assistant to Country Director’ day to day operations/logistical needs including arranging schedules, booking of VCs, arranging travels (in coordination with the country Admin), managing incoming and outgoing messages, filing of relevant data/records,
- Perform other job-related duties as requested or assigned by the Country Director.
Educational Background & Fundamental Qualifications
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Level of Education:
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Bachelor’s degree/ or at least a Diploma or A level certification
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Field of Study:
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Administration or related course
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Work Experience:
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At least 5 years of relevant experience in providing support to executive roles
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Training or Certificate:
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n/a
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Competencies and Skills
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Organizational Competencies
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1. Professionalism: Knowledge and/or experience in managing conduct and emotions in a way that represents the values and realizes the objectives of the organization
2. Quality: Knowledge and/or experience in meeting and surpassing requirements by setting high standards for the condition of outputs
3. Teamwork & Communication: Knowledge and/or experience in working with others and presenting information, ideas, and positions in a clear manner that can easily be understood across diverse and multi-cultural audiences
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Functional Skills
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1. Excellent communications skills in English (both written and oral)and at least one of the major language spoken in the Southeast Asian region
2. Strong documentation, writing and presentation skills.
3. Proven ability to prepare meeting minutes and reports
4. Demonstrated ability in planning and organizing meetings
5. Excellent computer skills including mastery of program on database management and budget preparation
6. Ability to carry out budget forecasting and prepare annual budgets for the program team
7. Networking skills and ability to communicate with a wide range of sectors and organizations
8. Proven record of keeping confidential information
9. Adapt at working with people of different cultures
10. Ability to work effectively in a team but also to work independently and unsupervised.
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Specific Work Environment
This position requires the employee to have a flexible approach and the ability to adapt and work in different and challenging work and cultural environments, which may include flexible arrangements working in challenging field and frontline work environments.
Commitment to non-violent direct action as a means of affecting change
Willingness to work beyond normal working hours
Willingness to travel
THINGS YOU SHOULD KNOW BEFORE APPLYING TO THIS POST
WORKING HOURS
Normal hours of work for full time Employee will be forty (40) per week or (5) days in a week, at 8 hours per day excluding an hour lunch break. This will be from Monday to Friday, between the hours of 8:30 am to 6: 30 pm. Ordinary hours of work may be varied as agreed between staff and the line managers.
LEAVE
A permanent employee will be entitled to the following leaves:
Annual Leave: 20 days
Sick Leave: 30 days
Parental Leave: As per labor laws and Greenpeace policy
Long Service Leave: 2 months paid leave after 5 years of continuous service
Compassionate leave: maximum of 5 days for the death of significant others
SALARY
In determining salary offer for this position, Greenpeace applies its Salary Grading Process, taking into consideration the job description and applicant’s previous experience, and the organization’s salary grade.
INSURANCE
Greenpeace provides health insurance and travel insurance to its employees.
LEARNING AND DEVELOPMENT
Greenpeace is committed to providing its employees with learning and development opportunities to be able to perform its functions more effectively. Through its mentoring process and annual Performance Management System, staff’s development objectives are identified and prioritized.
EQUAL EMPLOYMENT OPPORTUNITY
Greenpeace is committed to the principle of Equal Employment Opportunity for all employees, regardless of sex, marital status, nationality, religion, age, sexual orientation and any other characteristics unrelated to the performance of the job. Selection will be in accordance with objective, job related criteria and the appointment will be on the basis of applicant’s merits and abilities.
HR POLICIES AND PROCEDURE
Greenpeace management and staff are given guidance on the implications of the equal opportunities policy. Policies and procedures are reviewed to review and adapt current practices to promote equality of opportunity. Other organizational policies and procedures will be fully discussed to the successful applicant.
APPLICATION GUIDELINES
Interested candidates are invited to write Letter of Introduction, explaining why you are qualified for the position and why you want to work for Greenpeace, fill-up the attached Application Form from link below
http://www.greenpeace.org/seasia/th/about/jobs/Assistant-to-Country-Director/
and email to:
jobs.th@greenpeace.org
Deadline for Applications: October 8, 2016
We regret that we shall be unable to acknowledge receipt of the form but should you wish to confirm that we have received your application, please call our office at tel. 02 357 1921.
As we receive a large number of applicants for our advertised vacancies, we are unable to respond to those applicants who have not been shortlisted and we apologize for this in advance. If you do not hear from us within two weeks of the closing date, please assume that you have not been shortlisted.
GUIDANCE IN COMPLETING YOUR APPLICATION FORM
- Read the recruitment pack carefully before completing your application form. The recruitment pack contains information about Greenpeace, about the job you are applying for, and brief information on employment conditions.
- Complete all items in the application form. Remember that this will be our basis for shortlisting candidates.
- Make sure you email the form to the correct email address (jobs.ph@greenpeace.org), addressed to the HR Department, and ensure that your application form arrives before the closing date. Application forms received after the closing date will not be accepted.
- If you have questions, kindly email th@greenpeace.org.
Thank you and we look forward to receiving your application letter and completed application form.
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