ThaiNGO

Open to Internal and External Candidates

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Under the general supervision of Senior Resource Management Officer and under the direct supervision of the Head of Human Resources Unit, the incumbent will be assigned the following duties and responsibilities:

Core Functions / Responsibilities:

• Assist in orderly maintenance of documents, materials, and records in HR unit
• Ensure complete pre-employment documentation and assist in establishing personnel file.
• Assist in issuance of certification of employment letters and other related documents for staff members upon their request
• Ensure issuance and renewal of IOM ID badges and building passes for staff members, if applicable.
• Coordinate with the UN Security Unit for the issuance of UN ground pass for IOM staff members.
• Assist in reviewing and maintaining a record of incoming and outgoing correspondences 
• Assist in maintaining orderly filing of applications from respective vacancy announcements, unsolicited applications, internship applications, and other relevant documents.
• Assist in responding to queries regarding vacancy announcement, establish contacts with candidates for interview; prepare case files for recruitment-related meetings; reserve meeting room(s) and equipment(s) for interview purposes.
• Assist in planning and organizing training activities, including preparation of training materials and coordination.
• Provide general administrative support to HR Unit if and when required
• Perform such other related duties as may be assigned.

Required Qualifications and Experience

• Thai National
• University degree in Business Administration, Social Sciences  or related field
• 2 years of experience in HR or in providing secretarial or clerical support
• Discreet, details-oriented, patient and willingness to learn new things
• Work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage
• Team-work oriented, capacity to work independently; sensitive to gender issues, personal commitment, efficiency, flexibility, experience in working effectively and harmoniously with colleagues from varied cultures and professional backgrounds at all levels
• Fluency in English and Thai
• Proficient in MS office applications  e.g. Word, Excel, PowerPoint, Email, Outlook

Languages

Fluency in English and Thai is required.

Required Competencies

Behavioural

Accountability

• Accepts and gives constructive criticism
• Follows all relevant procedures, processes, and policies
• Meets deadline, cost, and quality requirements for outputs
• Monitors own work to correct errors
• Takes responsibility for meeting commitments and for any shortcomings

Client Orientation

• Identifies the immediate and peripheral clients of own work
• Establishes and maintains effective working relationships with clients
• Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries

Continuous Learning

       •    Contributes to colleagues learning
       •    Demonstrates interest in improving relevant skills
       •    Demonstrates interest in acquiring skills relevant to other functional areas

Communication

• Actively shares relevant information
• Clearly communicates, and listens to feedback on, changing priorities and procedures
• Writes clearly and effectively, adjusting wording to the intended audience

Creativity and Initiative

• Actively seeks new ways of improving programmes or services
• Expands responsibilities while maintaining existing ones
• Persuades others to consider new ideas
• Proactively develops new ways to resolve problems

Planning and Organizing

• Sets clear and achievable goals consistent with agreed priorities for self and others
• Identifies priority activities and assignments for self and others
• Develops strategic vision for IOM within area of responsibility

Professionalism

• Masters subject matter related to responsibilities
• Identifies issues, opportunities, and risks central to responsibilities
• Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
• Effectively applies knowledge of migration issues within organizational context

Teamwork

• Actively contributes to an effective, collegial, and agreeable team environment
• Contributes to, and follows team objectives

Technological Awareness

• Learns about developments in available technology
• Proactively identifies and advocates for cost-efficient technology solutions
• Understands applicability and limitation of technology and seeks to apply it to appropriate work

Technical

• SAP-HR knowledge essential.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

How to apply:

Interested candidates are invited to submit their applications along with a duly completed IOM Personal History Form to the IOM Bangkok Human Resources Unit at e-mail bkkrecruitment@iom.int by August 30, 2016 at the latest. The form can be downloaded from http://th.iom.int/index.php/migration-resources/vacancies/IOM-Personal-History-Form/. Kindly indicate the reference code THVN033/2016 followed by your full name in the subject line.

In order for an application to be considered valid, IOM only accepts profiles duly completed.

Only shortlisted candidates will be contacted.

Posting period:

From 16.08.2016 to 30.08.2016