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Business Support Assistant (2 Positions for EPR and Finance Unit)

Vacancy No: 

RBB0206 (Ref: 16-0021135)

Post Number:

TBA

Grade:

SC equivalent to ICS4

Duty Station:                      

Bangkok, Thailand

Contract Type:                

Service Contract

Duration:                

One Year (renewable) 

Salary starts from THB 50,265 per month, plus insurances and other benefits

Key Responsibilities: The Business Support Assistant serves as the point person for the products and services teams and will be responsible for the following duties: 

-Maintain hard and electronic office files and records;

-Search and retrieve office files, and reproduce documentation and background material for reference and action by the supervisor, as and when required;

-Draft routine correspondence, memoranda and reports. Format more complex documents by using the appropriate technology.

-Facilitate implementation of Personnel administrative formalities and processing of documents in relation to official travels, leaves and movements of staff. Support staff members with processing personnel-related documentation.

-Maintain office inventory and stocks of office supplies. Monitor the asset management track to ensure all admin procurements and disposal of WFP property are done and recorded accurately.

-Record expenditure/disbursement of funds (petty cash)

-Following instructions from the supervisor make logistic and administrative arrangements for seminars, workshops, and briefings that may be required by the Centre.

-May regulate and monitor routine provision of services and/or shifts from providers, as and when applicable;

-Monitor office facilities and equipment and in consultation with the supervisor take appropriate action to ensure proper functioning at all time.

-Initiate purchase requisitions and micro purchase order for goods and services ensuring correct objects of expenditure and availability of funds.

-Proceed payment requests to vendor and other related actions.

-Work with a variety of individuals, taking on feedback where appropriate to assist in business support delivery for staff.

-Perform other related duties as required.

Qualifications:

Education:
Minimum secondary school education, including or supplemented by courses related to the area of work.     

Experience:

Four or more years of progressively responsible work experience in the relative business stream with experience in general administrative work. Working knowledge of WFP/UN administrative policies and procedures is an added advantage

Knowledge:       
-Proficient in the use of office equipment and computer software packages, including word processing, spreadsheet and other standard software packages such as Microsoft Word.

-Knowledge of work routines and methods in order to complete processes under minimal supervision.

-Uses tact and courtesy to give and receive information to a wide range of individuals.

-Ability to identify data discrepancies and rectify problems requiring attention.

Language:
Fluency in both oral and written communication in English and Thai.

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Programme Policy Officer for Social Protection

Vacancy No: 

RBB0208 (Ref: 16-0021137)

Post Number:

TBA

Grade:

NOB

Duty Station:                      

Bangkok, Thailand

Contract Type:                

Fixed Term Appointment

Duration:                

One Year (renewable) 

Salary based on Thailand local salary scale, plus allowances, insurance, pension and other benefits

Key Responsibilities: Within this role, the Programme Policy Officer for Social Protection’s duties fall into four broad categories: 

-Undertake research, compile and analyze information on country experiences related to the extension of safety nets and essential services for food security and nutrition;

-Distill lessons learned and good practice, identify implementation challenges and results;

-Identify opportunities for programme and policy work;

-Provide written inputs into research papers, reports and strategy documents on social protection, and in particular the extension of social safety nets for food security and nutrition in selected countries;

-Specifically, provide support to research on School Feeding/School Meals globally and recommendations for its application in the Asia Pacific region.

2.Knowledge and information sharing:

-Maintain a WFP regional knowledge and information sharing platform on social protection and help manage related information exchange and discussions among country offices;

-Assist in organizing workshops and seminars.

3.Field support:

-Assist in providing technical support to country offices for the design, implementation and evaluation of social safety net programmes and broader international efforts to strengthen national social protection systems in the region;

-Provide support to design of School Feeding/School Meals programme as well as funding proposals for various donors;

-Participate in technical missions and assist in technical backstopping, project implementation and monitoring of safety net programmes during emergencies remotely and through temporary in-country deployments;

-Assist in the implementation of the regional gender action plan and gender mainstreaming activities in close collaboration with the Regional Gender Advisor;

Draft relevant sections of project documents, fundraising proposals and progress reports.

Key Responsibilities (Continue):

4.Partnerships:

-Support inter-agency collaboration and work on social safety nets (cash or in-kind food) to guarantee food security and adequate nutrition and access to essential services;

-Prepare one-pagers and background briefs on the promotion of social protection, especially social safety nets for WFP representation in important events.

5.Other Duties: Undertake other related duties, as may be assigned by the line manager and/or the Senior Programme Policy Advisor.

Qualifications:

Education:
Advanced University degree in International Affairs, Economics, Nutrition/Health, Agriculture, Environmental Science, Social Sciences or other field relevant to international development assistance, or First University Degree with additional years of related work experience and/or trainings/courses.

Experience & skills:

-At least five years of experience and progressive responsibility in technical assistance, policy analysis and guidance, and/or operational experience in the field of social protection, including international experience in the Asia region.

-Technical knowledge or familiarity with food security and nutrition issues through practical exposure to these terms.

-Experience undertaking research, producing user-friendly technical guidance, and/or policy documents on social protection and safety nets is highly desirable.

-Experience with a UN organization in social protection/social policy/safety nets is highly desirable.

-Excellent command of English (oral and writing) as well as analytical skills are critical for this job. 

Regional Senior Administration Associate

Vacancy No: 

RBB0207 (Ref: 16-0021136)

Post Number:

TBA

Grade:

GS7

Duty Station:                      

RMMA/RBB, Thailand

Contract Type:                

Fixed Term Appointment

Duration:                

One Year (renewable) 

Salary based on Thailand local salary scale, plus allowances, insurance, pension and other benefits

Key Responsibilities: The Regional Senior Administration Associate will provide dedicated support to the Regional Administration Officer, while coordinating support to Country Offices and Regional Office staff for their learning and development and also extending support to the Regional Medical Officer and Regional Staff Counsellor, and will be responsible for the following duties: 

-Coordinate and facilitate the training of WFP Corporate Programmes i.e. ARCHIBUS, GEMS, FleetWave, Travel.

-Promote and support, Staff welfare in the bureau and region in collaboration with the Occupational Safety and Health focal point, the corporate OSH policy.

-Lead and embed a culture of environmental sustainability throughout WFP by role modelling actions that drive sustainability in all administrative activities.

-Assist in the establishment and preparedness of a regional administration emergency response team whom will be able to deploy to assist in emergency activities throughout the Asia Pacific region.

-Support management of WFP resources in the area of responsibility in occupational health and safety, WFP facilities, assets, light vehicle fleet, etc., monitor requirements and contribute to the estimation of new requirements to facilitate efficiency and cost-effectiveness of operations and services.

-Coordinate regionally the provision of a range of services such as facilities management, travel, protocol and light vehicle management related, etc., reporting and recommending solutions to rectify any major issues, to ensure the provision of a safe and comfortable working environment for WFP staff.

-Undertake in-depth analyses throughout the region of a range of data and compile and prepare comprehensive reports in order to contribute to the provision of accurate information for informative decision-making and to support the effective and timely management of WFP resources.

-Regionally Coordinate, monitor and process administrative actions related to procurement, finance, human resources, etc., including contracts with external vendors, to ensure all data is accurately and timely recorded, processed in WFP corporate systems and any operational issues addressed.

-Contribute to the revisions and updates of WFP administrative processes and plan, to ensure the continuous improvement of administration services and smooth implementation in the area of responsibility.

-Answer a range of complex queries, supporting resolution of various daily issues in order to facilitate the maintenance of the right contacts and support partnerships and activities with local authorities and various vendors in the area of responsibility.

Key Responsibilities (Cont):

-Supervise and guide a team of staff, acting as a point of referral for them and support them in carrying out their responsibilities, to ensure individual and team objectives are met in compliance with the relevant regulations, policies and procedures, and performance plans.

-Provide training and guidance to staff in interpretation of administrative procedures, policies, processes, and use of corporate systems, to ensure consistency and efficiency of services provided to all clients.  Work with a variety of individuals, taking on feedback where appropriate to assist in business support delivery for staff.

Qualifications:

Education:
Minimum secondary school education, A post-secondary certificate in the related functional area. University degree in the related field of studies is desirable.

Experience:

Seven or more years of progressively responsible work experience in the relative business stream with experience in general administrative work. Working knowledge of WFP/UN administrative policies and procedures is an added advantage.

Knowledge & Skills:          

Proficient in the use of office equipment and computer software packages, including word processing, spreadsheet and other standard software packages.

Experience in using SAP, Oracle and other ERP software is desirable.

Has demonstrated a strong understanding of administrative operating standards through day to day work. In-depth knowledge of common business principles and processes, practical business support method, procedures and systems used in the areas of work

Has provided coaching or training to new staff members within area of expertise.

Excellent communication skills to collaborate with a wide range of individuals in order to provide comprehensive support services provision.

Ability to analyse and interpret financial data and monitor budgets.

Ability to carry out complex data analysis to identify process improvements.

Ability to assert opinions and persuade others by developing logical and well-reasoned arguments.

Language:
Fluency in both oral and written communication in English and Thai

Driver

(QUALIFIED FEMALE CANDIDATES ARE ENCOURAGED TO APPLY)

Vacancy No: 

RBB0205 (Ref:16-0021134)

Post Number:

22024545

Grade:

GS2

Duty Station:                      

Bangkok, Thailand

Contract Type:                

Fixed-Term Appointment

Duration:

One Year (renewable) 

Successful candidate will be offered an attractive remuneration package under the UN system.

***RE-ADVERTISEMENT, PREVIOUS APPLICANTS NEED NOT RE-APPLY

The Driver will provide efficient and safe transportation of authorized personnel and/or commodities. The Driver will drive variety of makes and models of vehicles and may involve basic administrative assistance in the office.

Key Responsibilities: Driver reports to the Administration Officer, within delegated authority, the job holder will be responsible for the following duties:

-Provide transportation of authorized personnel including translation of basic conversations from/to the local language, and/or delivery of various items/commodities following authorized routing and UN safety and security rules and regulations to ensure safe and efficient services.

-Meet official personnel and visitors at the airport or other entry points and provide basic assistance with visa and customs formalities to facilitate smooth and safe entry and arrival to the authorised destinations. 

-Responsible for accurate maintenance of the vehicle log books, and daily reporting to the supervisor on mechanical status, to ensure efficient vehicle use and fuel consumption supporting accurate accounting and cost-efficiency.  

-Responsible that the assigned vehicle is kept clean and in a good condition including all equipment, the maintenance is done on time, vehicle is fully equipped with required travel authorisations and supplies, and any mechanical issues are reported to the supervisor to ensure safe and efficient services.

-Follow established rules and regulations for field deliveries and/or in cases of an accident, and report immediately to the supervisor on any apparent problems, to seek for instructions and facilitate informative decisions on the way forward.

-Outside driving duties, perform basic office related tasks such as filing, photocopying and maintaining stores when required including delivery/collection of various items, mailing service and payment of office telephone and other bills to ensure administrative support to clients.

-Perform other related duties as required.

Qualifications:

Education:
Completion of secondary school education. Formal drivers training with a valid driver’s license/ certification to operate assigned vehicle following local rules and regulations. 

Experience:

-Two or more years of work experience as a Driver, preferably in an international organization, embassy or UN system with a demonstrated safe driving record.

-Experience in driving a variety of makes and models of vehicles. Experience in defensive driving is desirable.

Knowledge and Skills:  

-Knowledge of driving rules and regulations, chauffeur protocol and courtesies, local roads/waterways and conditions, and security issues.

-Knowledge of the vehicle loading capacity and other parameters.

-Knowledge of safety standards and safety equipment.

-Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

-Basic skills to assist in case of emergency, knowledge of first aid basic methods.

-Knowledge and ability to use radio, email, telephone and other applications.

-Ability to assess vehicles for mechanical fitness and skills in minor vehicle repairs.

-Ability to demonstrate a client-oriented approach, high sense of responsibility, courtesy and tact.

Language:
Fluency in Thai and English.