: The International Organization for Migration (IOM)
: Nonprofits / องค์กรไม่แสวงหาผลกำไร
: 1978
: 1 April 2016
13 April 2016
Open to Internal and External Candidates
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Position Title |
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Third Party and Monitoring and Evaluation Assistant |
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Duty Station |
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Bangkok, Thailand |
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Classification |
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General Service Staff (Ungraded: THB 61,000 per month) |
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Type of Appointment |
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Special Short-Term Contract, 09 months with possibility of extension |
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Estimated Start Date |
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As soon as possible |
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Closing Date |
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April 12, 2016 |
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Reference Code |
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THVN No. 012/2016 (EXT) |
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
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Context:
Under the overall supervision of the Programme Manager of the Migrant Assistance Division of the IOM Thailand Office, and the direct supervision of the Project Officer of the EU-funded project “Promoting stability, well-being and harmony for Myanmar Muslims and host communities in Thailand”, the successful candidate will support the planning, implementation, follow-up, monitoring and evaluation of project activities, in particular with grassroots and community-based organizations, and will be the focal point for the Project’s monitoring and evaluation.
The project will target the continued vulnerabilities and needs of marginalized Myanmar Muslims (including Rohingyas) as well as disadvantaged Thais in host communities located in the provinces of Tak (Mae Sot), Ranong and Phang Nga.
The project activities aim to create stability and harmony by improving living conditions and access to services; standardizing response and care; and creating coherence and predictability in policy, practice and programming that contribute to the overall wellbeing of this vulnerable group and its host community. Activities will take place in 4 different geographical locations (Bangkok, Mae Sot, Phang Nga and Ranong).
Core Functions / Responsibilities:
Support the Project Officer in the planning, coordination, implementation, monitoring and evaluation of project activities, including the timely delivery of annual work plans, annual reports, Standard Operating Procedures (SOPs) and the management of the project’s human resources.
Support the organization and coordination of the Project Steering Committee (PSC) activities and lead communication with the PSC to ensure a collaborative relationship with different stakeholders, including taking notes/minutes of Project Steering Committee (PSC) meetings and follow-up action as required.
Support in liaison with key national stakeholders including Government agencies, host communities, academic institutions, and civil society organizations as required for the purpose of facilitating understanding of the project among relevant stakeholders and ensuring the successful and timely implementation of project activities.
Support the Project Officer in conceptualizing and developing project tools, including a monitoring and evaluation work plan; a project implementation manual and guidelines; a funding mechanism and project guidelines for small community-based projects in 5 sectors (health, legal aid, education, livelihoods, protection) in accordance with donor procedures and guidelines; Standard Operating Procedures (SOPs);
Act as primary focal point for project staff in different geographical locations for Monitoring and Evaluation (M&E); and develop, implement and follow-up on an M&E Plan in close coordination with project staff in Bangkok and in Mae Sot, Phang Nga and Ranong and in accordance with the requirements of the donor.
Support a) the development of standardized M&E tools and ensure their consistent utilization across all geographical project locations; and b) the organization of mid-term and final internal evaluations by developing Terms of References and assisting in the selection and contracting of relevant consultants.
Act as the primary focal point for project staff in different geographical locations for the Funding mechanism supporting a) small community-based projects in 5 sectors health, legal aid, education, livelihoods, protection assistance to be developed and b) capacity-building support to the Migrant Working Group (MWG), in close cooperation with project staff in Mae Sot, Phang Nga and Ranong and in accordance with donor procedures and guidelines.
Provide training for the Field Offices in Phang Nga, Ranong and Mae Sot in monitoring and evaluation to achieve project outcomes and according to the budget and in project management in the context of the Funding mechanism as described above.
Assist the Project and Communication Officer in the dissemination of relevant information, including by highlighting best practices implemented in the context of the project.
Perform such other duties as may be assigned.
Required Qualifications and Experience
Thai National
University Degree in international relations, political science, social science or relevant field
At least three years work experience in monitoring and evaluation in the context of donor-funded projects
Experience in managing small grass-root donor-funded grant project and funds
Sound knowledge of EU administrative and financial procedures a distinct advantage
Strong organizational skills and reliability in time management and schedule organization
Ability to work in a multi‐cultural environment and respect of diversity
Team work oriented but with a capacity to work independently
Good writing and communication skills
Computer literate
Languages
Fluency in English and Thai is required.
Required Competencies
Behavioural
Accountability – takes responsibility for action and manages constructive criticisms
Client Orientation – works effectively well with client and stakeholders
Continuous Learning – promotes continuous learning for self and others
Communication – listens and communicates clearly, adapting delivery to the audience
Creativity and Initiative – actively seeks new ways of improving programmes or services
Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
Performance Management – identify ways and implement actions to improve performance of self and others.
Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
Professionalism - displays mastery of subject matter
Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
Technological Awareness - displays awareness of relevant technological solutions;
Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.
Other
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
How to apply:
Interested candidates are invited to submit their applications along with a duly completed IOM Personal History Form to the IOM Bangkok Human Resources Unit at e-mail bkkrecruitment@iom.int by April 12, 2016 at the latest. The form can be downloaded from http://th.iom.int/index.php/migration-resources/vacancies/IOM-Personal-History-Form/. Kindly indicate the reference code THVN012/2016 (EXT) followed by your full name in the subject line.
In order for an application to be considered valid, IOM only accepts profiles duly completed.
Only shortlisted candidates will be contacted.
Posting period:
From 29.03.2016 to 12.04.2016
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Open to Internal and External Candidates
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Position Title |
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Human Resources Assistant |
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Duty Station |
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Bangkok, Thailand |
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Classification |
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General Service Staff (G4) |
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Type of Appointment |
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One-Year Fixed Term |
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Estimated Start Date |
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As soon as possible |
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Closing Date |
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April 12, 2016 |
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Reference Code |
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THVN No. 005/2016 (RE-ISSUED) |
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
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Context:
Under the general supervision of Senior Resource Management Officer and under the direct supervision of the Head of HR, the incumbent will be assigned the following duties and responsibilities:
Core Functions / Responsibilities:
Personnel Actions (PAs) and Time Management
Responsible for creating and updating the PRISM HR master data covering the areas of hiring, rehiring, extension of appointment, separation, transfer, annual advancement within grade (AWG), annual salary adjustments for Special Short Term, promotion/reclassification of position, entitlement/benefit (Medical Service Plan, UNJSPF, Family Allowances)
Generate Personnel Action forms from PRISM.
Prepare monthly summary of PAs for payroll.
Assist in running the monthly payroll for national staff of IOM Thailand and IOM Regional Office for Asia and the Pacific (ROAP) on PRISM HR.
Coordinate with Finance colleagues with regards to budget confirmations, cost allocations, transfer payments of salary, and other HR-related concerns.
Ensure proper documentation with regards to payroll administration.
Contracts
Issue/Renew all staff contracts, Special-Short Term Contracts, Special Fixed-Term, One-Year Fixed Term; keep systematic recording of such issuances.
Issue/Renew all daily contracts in the mission and hourly contracts for Bangkok, Suang Pheng, Songkhla, Ranong duty stations; keep systematic recording of such issuances.
Provide general administrative support in regards to document control in HR; in particular, HR Focal Persons in the sub-offices with regards to administration of Special All-Inclusive Hourly Contracts for temporary workers.
Monitor expiration of all contracts and send renewal reminders to supervisors for action/ monitor advancement within Grade (AWGs) due dates.
Benefits Administration
Facilitate enrolment of staff dependents into MSP according to relevant rules.
Reports
Assist in the preparation and consolidation of HR-related reports (payroll and non-payroll) for submission.
On a monthly basis, monitor and update changes in MSP; prepare reports for submission to HIMS and HCPU in MAC.
Retrieve reports on AWG and contracts data from PRISM HR for further administrative actions.
Other HR related duties
Assist the Head of HR in the implementation of the Staff Evaluation System (SES) and provide guidance to managers and staff members on usage and basic troubleshooting of SES.
Serve as backup in the absence of other HR staff.
Participate in recruitment interview process, if required.
Perform other duties as assigned by the supervisor.
Required Qualifications and Experience
University degree in Business Administration or related field an advantage.
At least 4 years of progressive experience in HR management.
Work experience with international organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
Able to work independently with minimal supervision; personal commitment, efficiency, discreet, details oriented and willingness to learn new tasks, flexibility; good judgment.
Knowledgeable of IOM staff rules and regulations.
Good interpersonal and communication skills; ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.
Fluency in English (oral and written) is required.
Computer literate (MS Office applications);
SAP-HR knowledge essential.
Languages
Fluency in English and Thai (oral and written) is required.
Required Competencies
The incumbent is expected to demonstrate the following technical and behavioural competencies.
Behavioural
Accountability
Accepts and gives constructive criticism
Follows all relevant procedures, processes, and policies
Meets deadline, cost, and quality requirements for outputs
Monitors own work to correct errors
Takes responsibility for meeting commitments and for any shortcomings
Client Orientation
Identifies the immediate and peripheral clients of own work
Establishes and maintains effective working relationships with clients
Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
Continuous Learning
Contributes to colleagues' learning
Demonstrates interest in improving relevant skills
Demonstrates interest in acquiring skills relevant to other functional areas
Communication
Actively shares relevant information
Clearly communicates, and listens to feedback on, changing priorities and procedures
Writes clearly and effectively, adjusting wording to the intended audience
Creativity and Initiative
Actively seeks new ways of improving programmes or services
Expands responsibilities while maintaining existing ones
Persuades others to consider new ideas
Proactively develops new ways to resolve problems
Leadership and Negotiation
Convinces others to share resources
Actively identifies opportunities for and promotes organizational change
Presents goals as shared interests
Articulates vision to motivate colleagues and follows through with commitments
Performance Management
Provides constructive feedback to colleagues
Identifies ways for their staff to develop their abilities and careers
Provides fair, accurate, timely, and constructive staff evaluations
Uses staff evaluations appropriately in recruitment and other relevant HR procedures
Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations
Planning and Organizing
Sets clear and achievable goals consistent with agreed priorities for self and others
Identifies priority activities and assignments for self and others
Develops strategic vision for IOM within area of responsibility
Organizes and documents work to allow for planned and unplanned handovers
Identifies risks and makes contingency plans
Adjusts priorities and plans to achieve goals
Allocates appropriate times and resources for own work and that of team members
Professionalism
Masters subject matter related to responsibilities
Identifies issues, opportunities, and risks central to responsibilities
Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
Effectively applies knowledge of migration issues within organizational context
Persistent, calm, and polite in the face of challenges and stress
Treats all colleagues with respect and dignity
Works effectively with people from different cultures by adapting to relevant cultural contexts
Knowledgeable about and promotes IOM core mandate and migration solutions
Teamwork
Actively contributes to an effective, collegial, and agreeable team environment
Contributes to, and follows team objectives
Gives credit where credit is due
Seeks input and feedback from others
Delegates tasks and responsibilities as appropriate
Actively supports and implements final group decisions
Takes joint responsibility for team's work
Technological Awareness
Learns about developments in available technology
Proactively identifies and advocates for cost-efficient technology solutions
Understands applicability and limitation of technology and seeks to apply it to appropriate work
Resource Mobilization
Establishes realistic resource requirements to meet IOM needs
Builds stable strategic alliances with relevant parties
Identifies sources of and secures funding from external stakeholders to meet the needs of IOM.
Technical
Effectively applies knowledge of relevant Human Resources theories and practices, and recognizes their application within existing IOM processes
Delivers Human Resources solutions customized to the needs of IOM.
Other
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
How to apply:
Interested candidates are invited to submit their applications along with a duly completed IOM Personal History Form to the IOM Bangkok Human Resources Unit at e-mail bkkrecruitment@iom.int by April 12, 2016 at the latest. The form can be downloaded from http://th.iom.int/index.php/migration-resources/vacancies/IOM-Personal-History-Form/. Kindly indicate the reference code THVN005/2016 (RE-ISSUED) followed by your full name in the subject line.
In order for an application to be considered valid, IOM only accepts profiles duly completed.
Only shortlisted candidates will be contacted.
Posting period:
From 29.03.2016 to 12.04.2016
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Open to Internal and External Candidates
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Position Title |
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Field Coordinator |
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Duty Station |
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Songkhla, Thailand |
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Classification |
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General Service Staff (Ungraded: THB 49,000 per month) |
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Type of Appointment |
: |
Special Short-Term Contract, 02 months with possibility of extension |
|
Estimated Start Date |
: |
As soon as possible |
|
Closing Date |
: |
April 13, 2016 |
|
Reference Code |
: |
THVN No. 016/2016 |
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
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Context:
In coordination with the field staff in Songkhla, the project team in Bangkok, and under the overall supervision of Programme Manager and direct supervision of Project Assistant, the incumbent will be responsible for assisting in the implementation of emergency material and service support for Rohingya and other vulnerable migrants detained in Thailand at Immigration Detention Centres (IDCs) and Shelters for Children & Families in Songkhla Province.
Core Functions / Responsibilities:
In coordination with the field staff in Songkhla, assist to assess the material and service support needs at the IDCs and Shelters in Songkhla Province in terms of health assistance, supplemental nutrition, non-food items (NFIs) and water/sanitation/hygiene (WASH) support.
Based on the assessment, assist in developing recommendations and a work plan for Songkhla Province to guide IOM’s support to beneficiaries in the province.
In coordination with the field staff in Songkhla and the project team in Bangkok, ensure in the day-to-day implementation of material and service support to beneficiaries in accordance with assessed humanitarian needs.
Liaising and coordinate with the local Royal Thai Government (RTG) agency counterparts, in particular the Immigration Bureau (IB) and the Ministry of Social Development and Human Security (MSDHS) on the provision of material and service support, and in particular the strengthening of effective referral systems for the treatment and care of detainees.
Coordinate and support IOM’s health care worker(s) in Songkhla province towards the provision of medical care to the detainees and assist in establishing of a working referral system.
Assist in monitoring the procurement, delivery and/or installation of the materials and services, with a particular emphasis on the quality and effectiveness of the materials and services being provided to meet and exceed donor standards. Submit payment requests, receipts, etc. to the Admin& Finance Project Assistant and Finance Officer in Bangkok in regards to the financial implementation requirements. Prepare expenditure report based on cash transactions on a regular basis.
Meet regularly among local relevant stakeholders, including the RTG agencies, the UNHCR, UNICEF, and the ICRC, NGOs and CBOs, to coordinate on-going interventions between the actors.
Report regularly to the project team in Bangkok on the progress of material and service support implementation, humanitarian needs, upcoming challenges, as well as on meeting outcomes and discussions with local counterparts.
Assist in forming and strengthening the networks of government and non-government agencies for providing long-term support to project’s beneficiaries.
In coordination with the project team in Bangkok, ensure that the donor’s visibility requirements are met and executed including any communications activities (e.g. press briefing, press notes, etc.) that may be requested.
If necessary, undertake duty travel to Bangkok or other relevant provinces to assist in the implementation of the project activities.
Coordinate with the UN Department of Safety and Security (UNDSS) as necessary to conform to the security requirements in Songkhla province.
Perform such other duties as may be required.
Required Qualifications and Experience
Thai National
University Degree in law, international relations, political science, social science, or relevant field
Strong organizational and time management skills
Ability to work in a multi‐cultural environment and respect diversity
At least three years of work experience in migration issues for non‐governmental organizations, international governmental organizations or government institutions
Sound knowledge of programme implementation and evaluation and familiarity with financial and business administration
Team work oriented but with a capacity to work independently
Good writing and communication skills
Computer literate
Languages
Fluency in English and Thai is required. Knowledge of Burmese or other languages spoken by minority groups from Myanmar is a strong asset.
Required Competencies
Behavioural
Accountability – takes responsibility for action and manages constructive criticisms
Client Orientation – works effectively well with client and stakeholders
Continuous Learning – promotes continuous learning for self and others
Communication – listens and communicates clearly, adapting delivery to the audience
Creativity and Initiative – actively seeks new ways of improving programmes or services
Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
Performance Management – identify ways and implement actions to improve performance of self and others.
Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
Professionalism - displays mastery of subject matter
Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
Technological Awareness - displays awareness of relevant technological solutions;
Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.
Other
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
How to apply:
Interested candidates are invited to submit their applications along with a duly completed IOM Personal History Form to the IOM Bangkok Human Resources Unit at e-mail bkkrecruitment@iom.int by April 13, 2016 at the latest. The form can be downloaded from http://th.iom.int/index.php/migration-resources/vacancies/IOM-Personal-History-Form/. Kindly indicate the reference code THVN016/2016 followed by your full name in the subject line.
In order for an application to be considered valid, IOM only accepts profiles duly completed.
Only shortlisted candidates will be contacted.
Posting period:
From 30.03.2016 to 13.04.2016
