ThaiNGO

Position description – Admin and Finance Assistant

About Act Church of Sweden

Act Church of Sweden is the international development and humanitarian arm of the Church of Sweden. Through effective humanitarian assistance, long-term development cooperation, and global advocacy, we work together with partners around the world to save lives, to transform lives, social transformation, interfaith dialogue, and theological development, to help change the world. As part of the Church of Sweden, we benefit from a strong local presence throughout Sweden, supported by thousands of committed people in parishes and dioceses.

Globally, particularly in Africa, Asia, Latin America, and the Middle East, we maintain a presence through international staff and long-term partnerships with local churches, civil society organisations, and grassroots movements The Church of Sweden is a member of Action by Churches Together (ACT Alliance), a global alliance of churches and church-related organisations with more than 130 members operating in over 120 countries.   

Act Church of Sweden currently operates in Thailand under a Memorandum of Understanding with the ACT Foundation, a related unit of the ACT Alliance.

Responsibilities

General

As an Admin and Finance Assistant you play a pivotal role in providing comprehensive support to the Unit for Partner Collaboration Asia, in the office in Bangkok. The focus for you is on program assistance through administrative support and financial coordination. The Admin and Finance Assistant actively collaborate with the Director and colleagues in Bangkok and in Act CoS Uppsala. Responsibilities include general administrative support and record keeping, basic bookkeeping, facilitating English/Thai translations for documents and meetings, including but not limited to government relations, legal matters, coordinating various meetings and supporting the Director in managing his/her time and agenda. The multifaceted nature of the Admin and Finance Assistant role ensures a robust office and administrative system.

At present the Unit of Partner Collaboration is placed within the ACT Foundation in Bangkok and indicates that the tasks and responsibilities are carried out in close liaison with relevant staff at the Foundation, particularly with finance and admin staff.

Main tasks and liaison duties

• Monitor the use and purchase office supplies ensuring cost-effectiveness and quality and supervise maintenance of office and equipment.
• Coordinate appointments, meetings, flights, hotels, and conference rooms.
• Manage office files including job files, vendor files, and other documents.
• Coordinate travel arrangements, accommodation, visas and logistics for staff and visitors; welcome visitors.
• Execute basic bookkeeping including monthly and tertial reporting in line with Act CoS routines.
• Liaise with auditors, banks, lawyers and assist with statutory documents.
• Process payments and financial matters in cooperation with the authorized superior and Director.
• Execute clerical and duties such as calls, emails, correspondence, memos and presentations.
• Record meeting minutes and transcribe meetings.
• Facilitate English - Thai and vice versa translations at/for meetings and documents.
• Other duties as directed by the immediate manager.

Requirements

Education

• Minimum a bachelor’s degree in business, finance, administration, human resources or related field.

Experience

• Three years of relevant work experience, preferably from an international NGO or development sector.
• Experience of cooperation with religious or faith-based organizations is an advantage.
• Experience working within an ecumenical context or ACT Alliance is an advantage.
• Experience with QuickBooks is an advantage.

Professional skills

• Ability to collaborate with partner organizations.
• Good cross-cultural understanding.
• Ability to work in self-organizing teams and promote positive team climate.
• Problem-solving and analytical abilities.
• Strong verbal and written communication skills.
• Good computer skills, including MS Office.

Languages

• Fluent in spoken and written English and Thai languages. Additional language skills relevant to the region are an asset.

Personal skills

• Communicative
• Structured with good time management
• Strong work ethics

Other

• Shares the values of the Church of Sweden.
• The position is a national contract, open to candidates with eligibility to live and work in Thailand in their own capacity. The position requires the ability to travel in the regions, and the candidate must hold a valid passport.
• The nature of the work, within the global setting, at times requires flexibility on the distribution of office hours during the day.

You are welcome to apply with a Cover letter and a CV no later than Friday, 21 August 2026. 

Only shortlisted candidates will be notified.  For inquiries contact Peter Karlsson Sjögren, Head of Unit, peter.karlsson.sjogren@churchofsweden.org