ThaiNGO

Terms of Reference

Post title:          Accountant

Duty station:    Bangkok, Thailand

Starting date:  As soon as possible

Duration:          1 year with extension possibility

Report to:         Project Finance Lead

Background

The Asia Pacific Transgender Network (APTN) is a regional network that is working towards the advancement of trans rights in the Asia Pacific region through research and evidence generation, legal, policy and programmatic advocacy, and public campaigning. APTN office is legally established and has been operating as a registered entity as a Thai Foundation in Bangkok, Thailand. APTN currently works with more than 15 partners in 12 countries in the region

Finance, HR and Administrative Team Structure Summary

APTN is currently in the process of restructuring its team to address the growing demands for internal and external reporting, the expansion of support provided to APTN country partners and grantees, and the continued adherence to the highest compliance standards. This restructuring initiative aims to enhance the existing administrative, financial, and human resources processes and improve workflow to accommodate the diverse financial capacities, reporting requirements, procedural standards, and staff capabilities across various teams responsible for financial management.

The scope of this organizational strengthening effort includes an increased focus on supporting our partners in financial management, refining sub-granting mechanisms, providing enhanced support and professional development opportunities for staff, and implementing regular training on standard operating procedures.

As part of this initiative, APTN is seeking an Accountant that understands the principles of accounting and sustainability on how an NGO works in practice and has a commitment to take practical steps in maintaining our commitment to the partners and the organisation vision and mission. This role will support all administrative and finance matters. You should be willing to encourage managers and budget holders to recognise and consider their financial management responsibilities and help create a culture that balances centralized control with decentralized decision-making. Finance staff have to work closely with programme staff to deliver good financial management. You must have strong interpersonal and team-working skills. This position reports directly to the Project Finance Lead.

The main responsibilities of this role will include the following:

Accounting:

• Process payments for office operations and maintain effective working relationships with suppliers, banks, and other external stakeholders.
• Manage petty cash, conduct weekly cash counts, and prepare petty cash reconciliation reports.
• Receive and record incoming donations in compliance with Thai laws, organizational policies, and ethical standards.
• Prepare, submit, and process payments for statutory obligations, including personal income tax, corporate tax, withholding tax, and Social Security Fund contributions.
• Prepare complete payment documentation, ensuring all supporting documents (e.g., purchase orders, invoices, delivery notes, payee details, and payment terms) are accurate and complete. Obtain authorized approvals and verify that payment amounts reconcile with receipts, accounting records, and bank statements.
• Process, monitor, and reconcile staff advances, reimbursements, and claims for operational and project activities in accordance with APTN policies, procedures, and donor requirements.
• Record financial transactions accurately in the petty cash register and accounting system (QuickBooks), and maintain organized financial records in both electronic and hard-copy formats.
• Prepare payment packages and supporting documentation for review and approval.
• Perform monthly bank, cash, and balance sheet reconciliations to ensure the accuracy and completeness of financial records.
• Serve as the primary focal point for banking matters, including collecting and submitting required documentation, preparing meeting minutes, and coordinating with banks to meet account administration requirements.
• Coordinate banking activities, including processing transactions and liaising with bank representatives on operational matters.
• Conduct monthly verification of fixed assets, inventories, and prepaid expenses, ensuring records are accurate and up to date.
• Ensure compliance with organizational financial policies, donor regulations, and applicable Thai legal and regulatory requirements.
• Carry out any other duties as assigned by the Supervisor, OPM, and ED.

Payroll:

1. Assist in preparing monthly payroll transactions and ensure accuracy
2. Distribute pay and maintain payroll records with confidentiality
3. Submit payroll summaries for review and approval

Audits and Legal Requirements:

1. Plan and support internal and external audits
2. Present the finding reports to relevant stakeholders
3. Ensure compliance with legal requirements, including government report submissions

Competencies

Organization Competencies

1. Promote the vision, mission, and strategic goals of APTN
2. Display cultural, gender, religion, race, nationality and age sensitivity and adaptability
3. Integrity, professionalism and respect for diversity

Functional Competencies:

1. Self-motivated, proactive, and takes initiatives;
2. Excellent organizational and planning skills;
3. Interface program financial and  grants to programme department;
4. Demonstrated ability to plan and organize work and time  independently;
5. Very strong communication and interpersonal skills, demonstrated ability to build trust;
6. Ability to empower others and to manage their performance;
7. Demonstrated ability to work effectively in teams, delivering through and with others;
8. Ability to work in a fast-paced, diverse and cultural environment

Required skills and qualification

Education:

• BA, MBA or Master/ Degree in Accounting/ Finance/ Business Administration or any other professional accounting qualification such as ACCA, CIMA

Qualifications:

• Minimum of three (3) years of proven experience in accounting, accounts payable (AP), project financial management, general office administration, and procurement.
• Strong knowledge of financial and accounting systems, including maintaining accurate financial records and reporting.
• High proficiency in Microsoft Excel, with practical experience using Google Drive/Google Workspace and QuickBooks preferred.
• Previous experience working with humanitarian NGOs, international organizations, or the private sector is an advantage.
• Demonstrated experience working in multi-donor, multi-project, and/or multi-country environments.
• Fluency in both written and spoken English and Thai.
• Sound knowledge of Thai laws and regulations relevant to finance, accounting, employment, and organizational operations.

How to Apply

Interested candidates should submit a cover letter and CV to apply@weareaptn.org by 16 Aug 2026. Please indicate “Application: Accountant” in the subject of email. Transgender Persons from Asia and the Pacific are highly encouraged to apply.

Only shortlisted candidates will be notified.

APTN is an Equal Opportunities Employer. APTN adheres to a fair recruitment process, regardless of any individual or group characteristics, including gender identity, gender expression, sexual orientation, sex characteristics, race, age, disability, ability, economic status, national origin, religion, ethnicity, and historical, cultural and geographic experiences.

Lesbian, gay, bisexual, intersex persons, transgender and gender non-binary persons, and persons from the Global South are especially encouraged to apply. Only qualified candidates will be notified.