ThaiNGO

Vacancy Announcement 

Job Purpose:

This position supports all procurement and asset tracking activities for the WCS Thailand program operations and field projects. The coordinator will provide general day-to-day operational support and lead the compliant procurement of project goods and services. Working closely with the administration, finance, and project field teams, this role ensures absolute alignment with WCS global procurement guidelines, donor compliance rules, and meticulous asset accountability.

Major Responsibilities:

1. Procurement Management 

• Lead the operational coordination and execution of all procurement requests for the WCS Thailand country program. 
• Receive, log, and review internal procurement requests and specifications to confirm direct compliance with WCS policies, approved project budgets, and donor-specific procurement regulations. 
• Identify, research, and evaluate reliable suppliers and vendors to source competitive commercial quotations. 
• Conduct systematic market comparisons of vendor quotations, verifying item specifications, delivery timelines, and financial terms. 
• Partner and negotiate with suppliers to achieve maximum value-for-money and high product/service quality standards. 
• Prepare standard Purchase Orders (POs) by verifying accurate technical pricing and ensuring proper institutional levels of financial authorization are secured before releasing orders. 
• Formally participate as a technical member of the internal country program Procurement Committee. 
• Provide clear, day-to-day guidance and technical assistance regarding procurement processes to all country program staff. 

2. Invoice Tracking & Audit Readiness

• Track procurement delivery statuses and coordinate with suppliers to resolve complaints or delivery discrepancies. 
• Ensure all original vendor invoices, matching purchase orders, delivery notes, and verified procurement files are promptly submitted to the accounts team for payment processing. 
• Maintain a highly organized, efficient, and centralized physical and digital filing system for all historical quotes, expenditure records, receipts, and approvals. 
• Compile and prepare clean, auditable procurement files to support regular internal reviews and external donor audits. 
• Establish, monitor, and continuously update a verified, pre-qualified list of local suppliers and service providers. 

3. Asset & Vehicle Fleet Management 

• Maintain a highly accurate, centralized, and up-to-date Country Program Asset Register in strict compliance with WCS global policies and specific donor regulations.
• Ensure all newly procured equipment meeting institutional asset thresholds is physically tagged with a unique ID number, recorded, and officially allocated using standard Asset Handover forms.
• Coordinate and conduct physical asset verification counts across the Nonthaburi office and field sites at least twice annually, documenting asset conditions and updating locations.
• Assist the supervisor in preparing asset declaration reports and required paperwork for project closeouts, donor reporting, and external audits.
• Develop and manage an efficient tracking dashboard for all WCS vehicle insurance policies, tax registrations, and legal operating contracts, ensuring prompt renewals. 
• Perform regular vehicle condition checks, complete weekly logs for all Nonthaburibased cars and motorcycles, and coordinate with the project team to track preventative vehicle maintenance schedules. 
• Cooperate directly with vehicle insurance companies to manage claims and ensure maximum reimbursement if an accident or damage occurs. 
• Collaborate with project field teams to ensure all onboard vehicle emergency first-aid kits are fully replenished and field-essential gear (winches, recovery tools, tarpaulins) is kept in top working order. 

4. General Support 

• Execute and support any additional operational, administrative, or logistics tasks as assigned by the direct supervisor to facilitate smooth project delivery. 

Minimum Requirements and Job Skills:

Education: 

Bachelor’s Degree in Business Administration, Logistics, Supply Chain Management, or closely related commercial fields. 

Experience: 

• Minimum of 2 years of progressive, professional experience directly supporting procurement, purchasing, or operational logistics tasks (ideally within an international NGO or professional environment). 
• Advanced proficiency in using MS Office applications (Word, Excel, Outlook, and PowerPoint).
• Methodical, organized approach to record-keeping, database maintenance, and administrative tracking. 
• Strong attention to detail with an analytical ability to spot procurement risk or pricing discrepancies. Good written and spoken English communication skills. 
• Strong commercial negotiation and professional interpersonal communication skills. 
• Proven teamwork capability, cross-cultural respect, and critical-thinking skills. 
• Demonstrate absolute honesty, reliability, transparency, and a strong personal commitment to ethical compliance. 

How to apply: 

Interested candidates, who meet the above qualifications, should apply by sending a motivation letter and CV through wcsthailand@wcs.org by August 15, 2026.

Please note that only short-listed candidates will be contacted for interview.

WCS is an equal opportunity employer, and the organization complies with all employment and labor laws and regulations that prohibit discrimination in hiring and ensures that candidates from all backgrounds are fairly and consistently considered during the recruitment process. We are dedicated to hiring and engaging a diverse workforce. We are committed to cultivating an inclusive work environment and look for future team members who share that same value. The organization provides equal employment opportunities for all qualified candidates. The organization does not discriminate for employment based on gender, race/ethnicity, religion, color, national origin, sex, age, disability, marital status, sexual orientation, citizenship status, caste, genetic information or any other covered status or characteristic protected by laws and regulations/and similar categories.

It is everyone’s responsibility to ensure that we do not tolerate discrimination or harassment based upon a person’s membership in one of these protected categories in areas such as recruitment, selection, job assignment, supervision, training, promotions, job grading, transfers, termination, compensation, benefits, educational opportunities, WCS sponsored recreational activities and facilities.

The organization complies with the spirit and intent of relevant local laws and WCS’s employment policies.