ThaiNGO

Job purpose
The Finance and Administration Coordinator is responsible for the day-to-day operation of financial management, administrative and logistics support, compliance, and reporting of the CORE Group Partners Project (CGPP) in Thailand.

The role ensures accurate financial management, administration and logistics support in line with World Vision policies, donor regulations, and U.S. Government (DoS) requirements. The position also supports sub-grant financial management for implementing partners and ensures strong financial accountability across the program.

About the CORE Group Partners Project (CGPP)

The CORE Group Partners Project (CGPP) is a multi-country, multi-partner initiative that provides financial support, on-the-ground technical assistance, and coordination to strengthen national efforts toward polio eradication, immunization systems strengthening, and broader global health security.

Implemented in Thailand by World Vision Thailand, CGPP works through networks of international and local NGOs to reach underserved, hard-to-reach, and cross-border populations with low immunization coverage.

The project supports surveillance for acute flaccid paralysis (AFP), vaccine-preventable diseases (VPDs), and emerging zoonotic disease threats, while strengthening community engagement and preparedness systems. CGPP contributes to Thailand’s national action plans for polio eradication, routine immunization strengthening, and maternal and child health outcomes.

Major Responsibilities

Day-to-day Financial Management   30%

·      Support the day-to-day financial management of the CGPP project, including but not limited to managing accurate local ledger entries, processing expense vouchers, managing petty cash and preparing financial reports with required documentation etc.

·      Monitor budget utilization and burn rates and provide regular financial analysis to support decision-making.

·       Ensure compliance with World Vision financial policies and procedures.
Support any budget planning and revisions as requested

Administrative Support and Logistics 30%

• Lead and coordinate procurement activities, manage vendor relationships, and support broader project operations.
• Handle the logistics (venues, travel, shipments, per diems, and consultant contracts) for capacity-building workshops, stakeholder engagements, or training-of-trainers sessions.
• Maintain an up-to-date registry of all physical assets, office supplies, and project equipment. Coordinate regular inventory checks.
• Perform other related duties and ad-hoc assignments as required.

Grant Compliance and Reporting 20%

• Ensure compliance with donor regulations, particularly U.S. Government (DoS) requirements.
• Support the preparation of financial reports (monthly, quarterly, annual) with highest accuracy and timely submission.
• Support internal and external audits, including donor audits, ensuring all documentation is complete and compliant.
• Maintain proper grant documentation and audit trails.

Sub-Grant and Field Financial Management   10%

• Support the financial oversight of sub-grants to 1 - 2 implementing partners.
• Ensure sub-grantees comply with donor and World Vision financial requirements.
• Provide financial capacity support and guidance to partner organizations as requested.
• Support the periodic financial monitoring visits to partners.

Internal Controls and Risk Management, Coordination and Support 10%

• Ensure strong internal controls are in place and adhered to across all financial processes.
• Identify and mitigate financial risks, including fraud prevention and safeguarding compliance.
• Support implementation of World Vision risk management policies and procedures.
• Coordinate with cross-functional teams to ensure smooth day-to-day operation.