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Terms of Reference (TOR)

Project Coordinator

Regional Project Identification, Monitoring and Evaluation of MKCF Projects (PRIME-Phase II)

1. About Mekong Institute

Mekong Institute (MI) is an intergovernmental organization (IGO) that contributes to regional cooperation and integration through capacity development, dialogue, and advocacy for sustainable socioeconomic development and poverty alleviation in the Greater Mekong Subregion (GMS). Founded and represented by the Mekong countries (Cambodia, China, Lao PDR, Myanmar, Thailand, and Vietnam), MI aligns its strategies with the core tenets of the GMS Cooperation Program Strategic Framework 2030, ASEAN Economic Community, and the 2030 Agenda for Sustainable Development. 

MI supports these frameworks through the implementation of projects across the areas of Agricultural Development and Commercialization (ADC), Trade and Investment Facilitation (TIF), and Sustainable Energy and Environment (SEE). Furthermore, MI works as Funds Manager for the Mekong-Korea Cooperation Fund (MKCF) that was established in 2013 to encourage and support cooperation in the seven priority areas among the five Mekong countries and the Republic of Korea (ROK). 

2. Project Background

The second phase of the “Capacity Building for Regional Project Management of MKCF Projects” (PRIME 2.0) is designed to strengthen institutional and human capacities while fostering regional cooperation among MKCF project implementation agencies (PIAs), as well as national, regional, and international stakeholders engaged in Mekong–ROK cooperation. Building on lessons from the first phase, PRIME 2.0 aims to enhance the project management capacity of MKCF PIAs, reinforce regional coordination, and foster multi-stakeholder partnerships between the Mekong and ROK.

The project comprises four main components: (1) Project Inception, Evaluation, Audit and Reporting; (2) Enhance Institutional Capacity in Regional Project Design and Implementation; (3) Strengthen Monitoring and Evaluation (M&E) System for Regional Project Management and Strategic DecisionMaking; and (4) Enhance Sector-Specific Coordination and Synergy Across Mekong-ROK Cooperation and Regional Cooperation Frameworks. The project is implemented over 36 months (January 2026 – December 2028) with a total budget of USD 1,000,000. 

3. Scope of Work and Responsibilities

Under the direct supervision of the PRIME-Phase II Project Manager and overall guidance of the TIF Director, the Project Coordinator shall be responsible for the following:

A. Project Coordination and Implementation

• Coordinate and co-implement project activities with the Project Manager, ensuring smooth execution of all project components
• Support the Project Manager in the preparation of annual work plans, activity plans, and budget management
• Assist in organizing training programs, workshops, forums, field visits, and other project events, including logistics, participant coordination, and material preparation
• Liaise with the MKCF Unit to address any issues related to project implementation
• Provide technical inputs to the project implementation, including inputs to studies, training programs, learning visits, and priority areas, as required
• Gather feedback and present insights from each activity to MI and the MKCF Unit 

B. M&E System and Data Management

• Work closely with the M&E database developer to redesign, improve, and maintain the MKCF website and M&E database system
• Provide online training and technical guidance to PIAs on submitting M&E data into the system
• Coordinate with MKCF PIAs to update project progress and results at the output, outcome, activity, and impact levels using the designed M&E data collection tools and cloud-based system
• Monitor the quality and timeliness of M&E data reported by PIAs and follow up to ensure regular reporting
• Support the development and testing of AI-embedded functions within the M&E system 

C. Communication, Website and Social Media

• In collaboration with MKCF PIAs, the MKCF Unit, and the MI Communications Unit, develop and oversee the creation of MKCF project communication content
• Ensure consistent, targeted, and impactful messaging across all deliverables, including updates to the MKCF website, social media, announcements, news releases, and newsletters
• Manage and update the MKCF website with dynamic media content, including success stories, impact reports, and beneficiary feedback
• Execute social media campaigns across platforms such as Facebook, X, LinkedIn, and Instagram to promote MKCF projects and achievements
• Create engaging media content, including short films, documentaries, and visual materials showcasing best practices in the seven priority areas 

D. Field Data Collection and Stakeholder Coordination

• Coordinate with relevant stakeholders to conduct field visits to project sites for data collection, showcasing best practices, stories of change, and impacts of MKCF projects
• Support the collection, documentation, and compilation of stories of change, including narrative writing, photography, and videography
• Coordinate with PIAs and stakeholders for participant selection, travel arrangements, and event logistics
• Maintain regular communication with PIAs across the six countries to ensure effective stakeholder engagement 

E. Reporting and Administrative Support

• Support the Project Manager in budget management and preparation of project reports
• (quarterly, progress, annual, and completion reports)
• Assist in the preparation of the mid-term and final project evaluations, including data collection through surveys and interviews
• Maintain project documentation and filing systems
• Undertake other tasks as required by the MKCF Unit and MI management 

4. Key Deliverables

• Activity reports for all training programs, workshops, and forums
• Updated MKCF website content and social media campaign materials (3–4 posts/month)
• M&E system user guides and training materials for PIAs
• Regular M&E data monitoring and utilization reports
• Field visit reports with stories of change documentation (narratives, photos, videos)
• Draft project progress reports (quarterly, semi-annual, and annual)
• Communication materials including newsletters, success stories, and impact summaries
• Event logistics plans and participant directories for all project events 

5. Qualifications and Requirements

• Master’s degree in project management, international development, business administration, economics, international relations, communications, or a related field
• At least five (5) years of experience in project management and coordination within international organizations
• Strong understanding of technical concepts related to project monitoring and evaluation, including logical frameworks, theory of change, results-based management, and research methodology
• Proven experience in facilitating capacity development activities, such as training, workshops, and forums
• Experience working with multiple project stakeholders across government, private sector, and development partners
• Expertise in communications, marketing, public relations, and digital content development
• Experience in developing content for project news, blogs, websites, and social media platforms
• Basic understanding of financial and accounting procedures
• Excellent command of English language in both written and spoken forms
• Strong negotiation and interpersonal skills
• Demonstrated ability to work effectively in a team and coordinate with others
• Proficiency in Microsoft Office, Canva, and other relevant digital tools
• Videography and photography skills are a plus 

Salary and Benefits

Salary

The salary shall be commensurate with qualifications and experience, and in accordance with the approved budget allocation for this position at the maximum USD 2,400. The salary amount shall be as specified in the employment contract. According to the status of an inter-governmental organization, income tax exemption applies only to non-Thai staff. 

Benefits

The following benefits are provided subject to the availability of the approved project budget, in accordance with MI’s Human Resources Policies:

Apply

If you have the skills and experience to exceed in this position and are passionate about equitable and inclusive economic growth in GMS, we invite you to submit your CV and the letter cover via the link https://forms.office.com/r/MFwBQJEZWE . Please select “Project Coordinator – PRIME Phase II” in the application form. Applications must be submitted no later than March 10, 2026, at 12:00 AM (GMT 7/ Bangkok time).

Candidates fulfilling the aforementioned qualifications and requirements will be shortlisted for further consideration. Only shortlisted candidates will be notified for an interview or written test.