ThaiNGO

Administrative and Finance Officer - Based in Bangkok

BACKGROUND

Baan Dek Foundation (BDF) is a non-profit, non-political and non-religious organization based in Bangkok and Chiang Mai. BDF's core mission is to provide access to education, health, and social services to the most vulnerable children living in urban slums and construction site camps in Thailand.

Over the last 10 years of grassroots work originating in Chiang Mai, Baan Dek Foundation established key partnerships with construction companies and real estate developers to build sustainable impact in construction site camps and improve the access to basic services of construction workers and their children. 

In 2018, BDF and UNICEF Thailand developed the Framework for Action, a set of 12 actionable recommendations for construction companies, published in the Building Futures in Thailand. Following the publication of this framework for action, BDF developed and piloted with pioneer construction companies practical tools for construction companies to operationalise and ease the integration of the framework for action into companies business activities. Through the recent launch of the Building Social Impact initiative, BDF would like to scale up and reach a wide adoption of this framework and tools in the construction sector. 

WORKING ENVIRONMENT

Join a dynamic and passionate team committed to innovation and social impact. Baan dek Foundation’s team and ecosystem are multicultural, respectful and proactive. BDF is dedicated to maintaining a positive working environment where everyone is treated with dignity and respect.

POSITION SUMMARY

Baan Dek Foundation is currently looking for a professional and dedicated local Administrative and Finance Officer who is committed to supporting vulnerable children and communities living in Chiang Mai and Bangkok. The Finance and Administrative Officer will be based in Bangkok and work under direct supervision of the Director of International Finance and Grant Management based in Chiang Mai and the Management team in Bangkok.

JOB DESCRIPTION:

Job Title:                           Administrative and Finance Officer

Type of Contract:              Full-time, open-ended  employment 

Department:                     Finance

Location:                           Bangkok, Thailand (with occasional travel to Chiang Mai)

Expected Start Date:        June 2025

ROLE AND RESPONSIBILITIES:

The employee will work closely with the Bangkok team and the Finance Department based in Chiang Mai. The main responsibilities include the execution and oversight of procurement activities to ensure cost-effective, timely, and compliant acquisition of goods and services.

Procurement Responsibilities

• Ensure procurement processes comply with organizational policies, donor regulations, and applicable laws

• Prepare bidding documents, evaluate quotations/proposals, and ensure proper documentation aligned with BDF policies.

• Support the team in Bangkok to navigate through procedures

• Support the maintenance of up-to-date records of procurement transactions and contracts.

• Monitor supplier performance and ensure timely delivery of goods and services.

• Liaise with vendors, service providers, and internal teams to meet procurement needs.

• Participate in finance team meetings and provide technical input.

• Assist in developing framework agreements and preferred supplier lists.

• Ensure transparency, fairness, and accountability throughout the procurement process.

• Maintain accurate records of all payments made by the Bangkok office, liaising with staff and suppliers as necessary.

• Liaise with the Chiang Mai team and send documents via post weekly/ as needed.

Administrative and HR Support

• Ensure a well-maintained working environment in the Bangkok office by coordinating with external service providers (e.g., cleaning, maintenance, etc.).

• Support the Director of HR and Public Relations and collaborate with the HR and Admin team to carry out administrative tasks (including support in recruitment and onboarding, internal communication, and coordination with the company to handle visa/work permit management). 

• Coordinate organizational administrative functions and maintain proper document management, including staff contracts, visa and work permit records, tax documents, criminal background checks, and other required documentation.

• Provide additional assistance with tasks as needed by the organization and the management team.

QUALIFICATIONS

• Nationality:  Thai 

• Language requirements: Fluent in Thai, Good command of written and spoken English & Thai. 

EDUCATION/ EXPERIENCE  

• Studies: Bachelor’s or Master's degree in any of the relevant fields:  Procurement and/or Finance related, Supply Chain Management, Business Administration, or a related field. 

• Professional Experience: Minimum 2 years of experience in related field. Experience in accounting and work related to NGO are considered as assets. 

 OTHER SKILLS AND COMPETENCIES:

• Attention to details and meticulous

• Ability to work independently with a deadline, ability to provide and receive positive criticism in a constructive manner, highly motivated, flexible and interested in humanitarian missions.

• Committed to social work/child welfare, dedication for non-profit work, communication and human relations skills.

• Teamwork ability, flexibility on working hours, tolerance & human values, highly motivated, positive energy & spirit.

WORKING HOURS: Full-time contract (onsite) from Monday to Friday with occasional weekend and evenings

SALARY & COMPENSATION: Start from 25,000 (To be defined based on experience and qualifications in alignment with the organization salary scale).

HOW TO APPLY (IMPORTANT) 

If you are interested in applying for Administrative and Finance Officer, please send your application in English, including a CV (resume), the names and contact details of two professional references, and a cover letter explaining your interest in the position and relevant expertise to:

https://baan-dek.jobs.personio.com/job/2122397?language=en&display=en

*** Important: Only a complete application (Resume cover letter specific to motivation and relevance for this position) will be considered. *** 

Only short-listed candidates will be contacted for an interview in English and Thai. 

CLOSING DATE FOR APPLICATIONS: 15th June 2025

Please note that applications will be reviewed on a rolling basis and the position will remain posted until a qualified candidate is selected. 

Equal opportunity: Baan Dek Foundation is an equal opportunity employer. The organization shall not resume discriminate and will take affirmative action measures to ensure against discrimination in advertisements for employment, recruitment and other conditions of employment, preventing discrimination against any job applicant or employee on the bases of race, color, gender, national origin, age, religion, creed, disability, sexual orientation, gender identity or gender expression. 

Child Safeguarding: To comply with BDF’s Child Protection and Safeguarding Policy, the selected candidate will be requested a copy of his/her criminal record(or clearance certificate)  and 2 professional references contact Adhering to BDF’s policies means to comply with our Child Protection and Safeguarding, PSEA Policy, Anti-Corruption Policy. 

Personal Data Protection:  To comply with Thailand Personal Data Protection Act (PDPA) and  BDF’s Privacy Policy, Before submitting your application Please read  BDF Privacy Notice. By submitting your application, you consent to the collection and processing of your personal information and sensitive data which appears on your CV/resume and other documents for recruitment and reference check purposes.

More details on Baan Dek Foundation’s mission and work are available at www.baandekfoundation.org.