ThaiNGO

Position in the Organization

Reports to (Hierarchical):

Logistics Coordinator

Reports to (Functional):

Logistics Coordinator

Job Family:

Logistics and Supply

Main Purpose

Carrying out or supervising all maintenance logistics activities in the base (vehicles, fuel consumption, and local infrastructure) according to DWBT standards and protocols in order to have the material, infrastructure and vehicles in optimal running conditions

Accountabilities

• Checking and ensuring the maintenance of DWBT premises and facilities, as well as the general water supply, electrical, walls, ceilings etc. and security conditions. In this sense, making inspection visits to assess the rehabilitation needs of facilities.
• Performing maintenance of logistics equipment for cold chain, energy, IT and radio communications, in particular: 
  • Inventories and the reallocation of equipment.
  • Renewing the authorization to use radio material with local authorities.
  • Checking the quality of the work carried out on generators and electrical installations.
• Planning vehicles movements, tracking individual trips, and ensuring implementation of security measures
• Tracking consumption of supplies, fuel, lubricants, used in different facilities (office, house, store, etc.).
• Checking the maintenance of the various open spaces (gardens, courtyards...) and ensuring that domestic waste is correctly discarded
• Preparing orders for his sector activity, do the follow-up, and checking their proper reception and state.
• Carrying out local purchases and ensuring that the line manager is aware of any problems linked to the quality or availability of the items to be purchased.
• Participating in trainings at the request of the line manager

DWBT Section/Context Specific Accountabilities

• Performs driving duties within Bangkok, exceptionally out of town to other locations within Thailand if requested
• Prepares all necessary IT equipment and helps issuing administrative documents for newcomers and visitors to the Bangkok office or to the projects
• Updates the Bangkok contact list
• Follows up all inventories in Bangkok using TMS software
• Prepares Internal Requests for the items necessary for the smooth daily functioning and maintenance of DWBT premises and vehicles
• Supports the supply department with Cold Chain expeditions to the projects

Requirements

Education

Essential Secondary Education

Experience

Desirable experience with other NGOs

Languages                      

English essential

Knowledge

Computer literacy

Competencies

• Results and Quality Orientation L1
• Teamwork and Cooperation L1
• Behavioural Flexibility L1
• Commitment to MSF Principles L1
• Service Orientation L1
• Stress Management L2