ThaiNGO

Procurement Compliance Officer – Thailand National Position

Malteser International (MI) is the international humanitarian relief agency of the Sovereign Order of Malta. For over 60 years we provide relief and recovery for people during and following conflicts and disasters around the world. Christian values and humanitarian principles form the foundations of our work. In over 30 countries in Africa, the Americas, Asia, Europe and the Middle East, we support people in need – regardless of their religion, origin or political convictions.

With its portfolio in Asia Malteser International aims to alleviate suffering caused by conflict, disaster, displacement, or critical health conditions, and foster community resilience to empower individuals to live a life of health and dignity.

To support the Accounting Support Unit (ASU), Malteser International is looking for a Procurement Compliance Officer, based in Chiang Mai, Thailand.

As a Procurement Compliance Officer, you will be responsible for verifying the completeness of procurement documents from MI locations worldwide in accordance with MI Guidelines. You will report to the line manager and work in close coordination with the Headquarter in Cologne, Germany.

Your responsibilities:

• Ensure completeness and accuracy of procurement documents from MI locations worldwide as per the MI Operational Handbook
• Identify and report document discrepancies to Headquarters (HQ) staff
• Manage Accounting Support Unit (ASU) office procurement, inventory and related documentation
• Support ASU accounting tasks as needed
• Collaborate with ASU accounting staff, global logistics teams and HQ administration
• Assist with travel, logistics, and reimbursements for meetings in Thailand
• Review other project-related documents when assigned by supervisors

Your profile:

• Bachelor’s degree or higher in Business Administration, Logistics Management, or a related field
• At least 5 years of post-qualification experience in an administrative role, preferably in the INGO sector
• Knowledge of documentation requirements by international donors in humanitarian and development projects, particularly in procurement and logistics
• Proficiency in English (written and spoken); French or German is a plus but not required
• Strong organizational skills, flexibility, diplomacy, and negotiation abilities
• Cultural sensitivity and ability to communicate effectively with staff from diverse backgrounds
• Proficient in Microsoft Office; experience in finance/accounting is an advantage

What we offer:

• Start Date: as soon as possible
• Duty Station: Chiang Mai, Thailand
• Duration of contract: 1 year (extendable)
• Salary according to qualification and experience, insurance package
• Full time position (40 hours/week)

Working for Malteser International

Malteser is an equal opportunity employer and welcomes applications from all people, regardless of gender, confession or origin.

Malteser International is committed to safeguarding people within our programmes from exploitation, abuse and sexual harassment and has specific policies on this commitment (including a Code of Conduct) which outlines the expected behaviour and the responsibility of all staff, consultants and other organisational representatives. Malteser International conducts reference and background checks for all staff (including criminal records check for specific roles). Any candidate offered a job with Malteser International will be expected to sign MI’s Code of Conduct as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.

Whether you work as a specialist on overseas service or in one of our regional offices - we offer you a challenging working environment in an experienced international team. More than 1,000 national and international staff are currently deployed in various crisis and disaster areas around the world as well as in our regional offices in Cologne and New York City. For more information please visit www.malteser-international.org

How to apply:

If you are interested in this position, kindly submit your extensive application (CV, letter of motivation, copies of diplomas and three professional references) online at our job portal until 20th March 2025.

https://jobs.malteser-international.org/de/job-offer-list/job-detail/Procurement-Compliance-Officer-National-Position-645.html?lang=en

Applications will be reviewed on a rolling basis.