ThaiNGO

Location: Mae Hong Son
Country: Thailand
Category: Operations & Administration Support
Employee Category Fixed TermJob Type: Full Time
Work Arrangement: In-person
Open To Expatriates: No

Application Deadline: 6 February 2025

Background/ IRC Summary

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

The IRC has been operating in Thailand since 1975 and currently provides assistance to displaced persons in Tak, Kanchanaburi, Ratchaburi and Mae Hong Son provinces.

Job Overview/Summary: 

The Warehouse Assistant as an integral member of the Supply Chain Department holds primary responsibility for inventory, asset, and property and warehouse management. The role holder will be responsible for implementing the IRC inventory policies with regard to all project items including cycle count, reporting discrepancies, pharmaceutical quality assurance as well as cold chain policies where applicable.

Major Responsibilities: 

1. Materials Receiving and Dispatch

• Assist in receiving and documentation of materials from suppliers and other sources
• Inspect materials during receiving and update required documentation
• Liaise with the Supply Chain Officer to advise Programs of potential inventory shortages and to provide update on stock levels
• Assist in organizing a cold chain system and ensure “keep-cool” items are handled appropriately
• Inspect materials dispatched from the stores and update appropriate dispatch documents
• Handle all Contribution In Kind (CIK) and Closed Grant Inventory
• Support the replenishment of stock items as need arises based on an approved purchase requisition

2. Warehouse Documentation

• Update stock cards, bin cards and inventory system regularly
• Maintain standard warehouse documentation processes such as Delivery Report, Waybills, Store Release, Bin Cards, and Stock Cards.
• Maintain the Warehouse activity book recording (i.e. Warehouse Register) for all outgoing and incoming receipts and activities.

3. Warehouse Controls

• Fully participate in inventory cycle count for all stocks
• Implement (FIFO, FEFO, LIFO) procedures for goods in the warehouse.
• Ensure good arrangement of storage facilities with appropriate layout, and signs display in strategic locations
• Assign tasks and supervise the working of outsource laborers

4. Warehouse Safety and Security

• Assist in ensuring physical security of the Warehouse by restricting visitors and any other unauthorized persons
• Ensure clear safety procedures
• Ensure the maintenance of warehouse building(s), fittings and equipment
• Assist in ensuring that warehouse is regularly fumigated against pest, rats, rodents etc.,
• Maintain and periodically service fire extinguishers

5. General duties

• Support implementation of SOPs on assets and inventory management
• Assist in proper disposal of expired products and medicines according to IRC and MOPH protocol.
• Perform other duties as assigned by the supervisor

Key Working Relationships: 

Position Reports to:Senior Supply Chain Officer

Position directly supervises:N/A  

Indirect Reporting:N/A 

Other Internal and/or external contacts:

Internal:Supply Chain Teams, concerned Health staff, concerned Protection and Empowerment staff, Influx Team, Operations Team, Driver Team 

External:N/A

Job Requirements:

Education: Bachelor’s degree in Logistics, Business Administration, or other relevant fields  

Work Experience: At least 1-year experience in Logistics or Warehouse management or equivalent

Demonstrated Skills and Competencies:

• Strong organizational skills, good at multi-tasking, flexible
• Ability to communicate clearly both verbally and written
• Ability to work under pressure with minimum supervision
• Good prioritization skill
• IT literate skills (Microsoft Excel, Word, and PowerPoint)
• Ability to work with limited resources
• Service minded and team-oriented person
• Ability to work on regular deadlines and adapt to changing situations
• Ability to work well in a team and with colleagues from different cultural backgrounds and walks of life
• Experience in non-governmental organizations and migrant/refugee contexts preferred

Language Skills:

• Good command of written and spoken Thai and English. 

Certificates or Licenses:

• N/A

Working Environment:The position will be based in Muang District, Mae Hong Son Province, Thailand with frequent travel to Ban Mai Nai Soi and Ban Mae Surin Temporary Shelters in Mae Hong Son. 

Standard of Professional Conduct:The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.

Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.

If you are interested, please apply for this position via the below link:

https://careers.rescue.org/us/en/job/req57158/Warehouse-Assistant-National-Position