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Senior Human Resources and Administrative Officer

: SEAOHUN Secretariat

: Nonprofits / องค์กรไม่แสวงหาผลกำไร

: 1213

: 13 December 2024

31 December 2024

Job title:                 Senior Human Resources and Administrative Officer

Location:               Chiang Mai, Thailand

Employment type: Full-time employee

Contract period:    One year with a possibility of renewal.

Start:                      February 2025

 

BACKGROUND

In recent decades, the spillover of infectious agents from animals to humans has profoundly affected the health of people, animals, and the environment. To combat future pandemic threats, the Southeast Asia One Health University Network (SEAOHUN) was founded in 2011 with support from the U.S. Agency for International Development. Its mission is to cultivate a resilient and skilled One Health workforce capable of preventing, detecting, and responding to infectious disease threats through exceptional education, research, and training provided by its member universities.

Since its inception, SEAOHUN has expanded from 10 founding universities in Indonesia, Malaysia, Thailand, and Vietnam to over 112 institutions across eight countries, including Cambodia, Lao PDR, Myanmar, and the Philippines. Our member universities encompass a diverse range of disciplines that connect the health of humans, animals, and ecosystems.  SEAOHUN's regional programs foster collaboration among member countries, with a strong focus on enhancing One Health education and research. Initiatives include developing core and technical competencies in One Health, implementing competency-based education, and building research capacity to support evidence-based advocacy. Additionally, we promote One Health student clubs and various experiential learning activities.

Based in Chiang Mai, Thailand, the SEAOHUN Secretariat serves as the coordinating body for all country networks. It manages subawards, facilitates governance structure and its operations, conduct regional activities, and strengthens One Health University Networks through capacity-building initiatives. The Secretariat also represents the interests of country networks at global and regional forums, including the Global Health Security Agenda (GHSA) and the Southeast Asian Ministers of Education Organization (SEAMEO). Collaborations with organizations like Zoetis and Pfizer focus on tackling the rising threat of antimicrobial resistance (AMR), while partnerships with Chevron aim to enhance One Health education in the region.

For more information, please visit https://www.seaohun.org/ and http://facebook.com/seaohun.

 

DUTIES AND RESPONSIBILITIES

Under the overall supervision of the Executive Director/Operations Manager, the Senior HR and Administrative Officer will provide the support to manage office, human resources, and logistics.

 

Office Management

• Oversee daily office operations, including office and equipment maintenance, providing operational support to the SEAOHUN team.              
• Supervise Admin Assistant and Office Maid.                                    
• Ensure cleanliness of workspace and office premises.                    
• Coordinate and manage ordering of office supplies, including stationery and business cards.          
• Work closely with the Senior Accountant to ensure all office related expenses are being paid on time.
• Work with Admin Assistant to verify office inventory and assets at least annually.

 

Human Resources Management

• Manage BambooHR (HR management software) to ensure all records are accurate and current.
• Oversee   leave   tracking processes   of SEAOHUN staff and consultants and ensure completeness and accuracy of transactions.
• Coordinate listing of public holidays in all countries where S EAOHUN staff is present.
• Monitor staff, consultancy, rental   and    other   office    contracts   and   prompt    point persons/supervisors when the contracts are up for performance evaluation and renewal. This includes working with Admin Assistant to ensure that foreign staff members’ visa and work permit are renewed on time and collaborating with the Finance Teamto apply/cancel a monthly contribution to the Social Security Fund and tax withholding.
• Be a focal person to handle inquiries from the Thai government in obtaining a visa and work permit for non-Thai staff members.
• Serve as focal point for new employees, including on boarding, organize an orientation in coordination with relevant staff and orienting them on logistics and administrative policies.

 

Logistics Management

• Provide support to the organization of events (e.g., workshops and conferences) and meeting logistics as requested and in coordination with program staff.
• Prepare and manage travel and logistics to support regional operations and program activities with the support of Admin Assistant.
• Ensure all procurement processes, supported by Admin Assistant, are in compliance with SEAOHUN manuals, USAID rules and regulations, and the other donors' rules and regulations.
• Perform other tasks as assigned by the supervisors.

 

QUALIFICATIONS AND REQUIREMENTS

• Bachelor’s or higher degree from a recognized college or university with a major study in business administration, management, or related field.
• At least five years’ progressive work experience in office and operations management with two years in supervisory positions.
• Experience working with government agencies, intergovernmental agencies, academic universities, or NGOs is required.
• Experience working with USAID granting requirements and rules and regulations is strongly preferred.
• Demonstrated experience in managing and organizing multi-country events, workshops, conferences with excellent organizational skills and attention to detail.
• Proven ability to concurrently handle and prioritize multiple tasks for multiple projects.
• Self-starting, ability to take initiatives and work with minimal supervision are required.
• Ability to work both independently and in a team in a multicultural environment is necessary.
• Fluency in English oral and written communications. This includes networking, negotiation, and diplomatic skills.
• Experience working in Southeast Asian countries is necessary.
• Skills in Microsoft Office/Google and email applications and internet navigation are required.

 

HOW TO APPLY

Interested candidates are invited to apply in the link at https://seaohun.bamboohr.com/careers/26?source=aWQ9MjM%3D Applications will be reviewed on a rolling basis until filled with the first round of reviews on 31 December 2024. The candidates are encouraged to apply as soon as possible. The salary for this position will depend on qualifications and experience and in line with projects funds.

SEAOHUN is an equal opportunity employer, and does not discriminate on the basis of race, color, sex, language, religion, ethnicity, disability, age, sexual orientation and gender identity. SEAOHUN prohibits the use of forced labor and trafficking in persons and does not charge any fees from applicants. While we respect all applications, only the shortlisted candidates will be contacted.

Contact : -

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เจ้าหน้าที่ประจำสำนักงาน / Officerทรัพยากรณ์มนุษย์ / Human resourcesธุระการ / Administrative