ThaiNGO

Position in the Organization

Reports to (Hierarchical):

Project Medical Referent

Reports to (Functional):

Mission Pharmacy Manager

Job Family:

Medical and Paramedical

Supervises (Function):

Main Purpose

Ensuring general functioning of the pharmacy and supervising pharmacy supply chain processes in accordance with DWBT standards, protocols and procedures, in order to ensure its efficiency and operating availability.

Accountabilities

• Ensuring storage, stock management and supply processes, as well as hygiene and security procedures, tools, and protocols, implementing appropriate quality controls and records, in order to ensure good storage conditions (temperatures, humidity and light exposure) in the partners, and availability of drugs and medical material, according to DWBT protocols, national regulations and in cooperation with the logistics department.
• Coordinating the delivery, reception and recording of local purchase orders, in close coordination with the logistics department, updating stock files and informing line managers on their status (shortfalls, over-stocking, expiry dates), in order to permanently ensure security stock levels and ensure efficient management of stock.
• Supervising orders of medical and drug material in order to ensure an efficient and appropriate consumption pattern under budget constraints.
• Supervising the supply of drugs to partners, according to medical consumptions, informing the medical managers on consumption patterns and keeping conditions in order to ensure their therapeutic progression.
• Supervising, with the HR department, the associated processes (sizing, staff shifts, recruitment, training, performance evaluation, development, and internal/external communication) of the pharmaceutical team and the nursing staff, in order to ensure both the sizing and the amount of knowledge required and to improve their dispensing capabilities.
• Recording all items received and issued in computer (Isystock) and reporting on drug consumptions and medical equipment dispensed according to protocols, informing on unusual patterns as well as forecasting future needs, in order to rationalise the budget and to ensure availability.
• Assisting in training of nursing staff regarding dispensing of drugs and their side effects

DWBT Section/Context Specific Accountabilities

• Ensure the stock management at the Project sites in MHS and MSR as per DWBT standard and guidelines, must be flexible to move between the locations as the tasks require.
• Responsible for cold chain management for all the sites of the projects, ensuring that DWBT standard of cold chain management is followed. Monitoring the cold chain, taking part in inventories, documenting, reporting of cold chain breaks, training of medical team on cold chain management.
• Ensure the pharmacy regulatory compliance to store, purchase, usage and donation of medical stock and related activities.
• Provide Pharmacy management training and technical support to the responsible staff managing the stock at the health facilities that we are supporting.
• Prepare the periodic pharmacy report to ensure the stock accountability and maintenance, and participate in the monthly reports as per the project´s guidelines (, medical statistical reports, etc.)
• Suggest best practices and report irregularities in pharmacy management to the PMR and Mission Pharmacist following the National/state laws.
• To take part in the preparation of medical supply orders by providing the consumption data, total stock review, inventory, and estimation of needs to be revised and approved by PMR/MAM. having in account the changes in context/ activities of the project to make the periodic requests.

Requirements

Education

Essential, degree of Pharmacy or Nursing

Experience

Experience in medical stocks management.

Languages                      

English-essential, Thai-essential, Burmese, Karen, or Karenni are appreciated.

Knowledge

Essential computer literacy (word, excel and internet)

Competencies

• Results and Quality Orientation L2
• Teamwork and Cooperation L2
• Behavioural Flexibility L2
• Commitment to DWBI Principles L2
• Stress Management L3