USAID 72048624R10020 OPH Project Management Specialist (HIV Deputy Team Lead), FSN-12
: USAID/RDMA
: Nonprofits / องค์กรไม่แสวงหาผลกำไร
: 1367
: 28 August 2024
12 October 2024
Please visit https://th.usembassy.gov/embassy-consulate/jobs/usaid-job-vacancies/ to submit your application.
I. GENERAL INFORMATION
1. SOLICITATION NO.: 72048624R10020
2. ISSUANCE DATE: August 27, 2024
3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: October 12, 2024/11:59PM Bangkok, Thailand local time
4. POINT OF CONTACT: RDMArecruitment@usaid.gov
5. POSITION TITLE: OPH Project Management Specialist (HIV Deputy Team Lead), FSN-12
6. MARKET VALUE: THB 1,927,889 – THB 3,373,801 per annum equivalent to FSN-12 in accordance with AIDAR Appendix J and the Local Compensation Plan of USAID/RDMA. Final compensation will be negotiated within the listed market value.
7. PERIOD OF PERFORMANCE: Five (5) years initial contract. The services provided under this contract are expected to be of a continuing nature that will be executed by USAID through a series of sequential contracts, subject to continued need of the position and availability of funds.
8. PLACE OF PERFORMANCE: The United States Agency for International Development/Regional Development Mission for Asia (USAID/RDMA), Bangkok, Thailand with possible travel as stated in the Statement of Duties.
9. ELIGIBLE OFFERORS: This position is opened to Cooperating Country National (CCN). Thai citizen or other country citizen lawfully admitted for permanent Thai residence is eligible to apply. Please note that USAID is not able to sponsor offerors for a Thai residency permit.
10. SECURITY LEVEL REQUIRED: The successful candidate shall be required to obtain a Security Certification for Employment from Regional Security Office.
11. STATEMENT OF DUTIES
11.1. General Statement of Purpose of the Contract
The USAID Project Management Specialist (HIV Deputy Team Leader) supports the President’s Emergency Plan for AIDS Relief (PEPFAR) program under the leadership of the U.S. Personal Services Contract (USPSC) HIV Team Leader in program planning, management, implementation, policy, monitoring, and evaluation. The main functions of the position are:
1) To oversee the management of PEPFAR financial, human and other resources.
2) To train, advise, and assist staff throughout the annual program design, implementation, reporting and evaluation cycles.
3) To provide program support and guidance to bilateral missions in the Asia Region.
4) To manage the development and implementation of RDMA’s annual Regional Operational Plan (ROP).
5) To ensure monitoring and evaluation functions, including performance and financial reporting and provide a supervision to one Foreign Service National (FSN) team member.
Regional travel will likely be required as a basic function of this position at roughly 30% level of effort.
11.2. Statement of Duties to be Performed
A. STRATEGIC PLANNING, PORTFOLIO MANAGEMENT, AND MONOTORING: (60%)
- Provides analyses and recommendations to OPH management and other staff regarding the formulation of Mission strategy for assistance on HIV and AIDS programs and on the management and implementation of related activities in the Mission’s PEPFAR portfolio.
- Develops comprehensive segments of the Mission’s PEPFAR program (Regional Operational Plan) after analyzing various options based on an analysis of U.S. objectives, resources, comparative advantage, cost effectiveness, and partnerships with local governments, civil society, and the private sector; collects and analyzes information from a variety of sources and prepares reports for program planning and resource allocation.
- Supervises, manages and provides technical oversight responsibility for a broad range of strategic planning, visioning, and policy development activities related to the different projects in the PEPFAR portfolio with both regional and national scopes; ensures that all PEPFAR projects produce meaningful impact and are being implemented in a way consistent with USAID/RDMA objectives and priorities.
- Plays a leading role in planning for future PEPFAR activities and setting the direction and priorities for USAID investment by acting as a primary contact for Washington on discussions to implement the Mission’s PEPFAR strategy with the planning and designing of new projects and activities and participates in the design of new activities led by other members of the HIV Team.
- Ensures that U.S. Government resources are invested in a manner that supports the PEPFAR agenda by leading the negotiations with high-level host country officials, USAID/Washington, the Embassy and other U.S. Government agencies on new and current activities, both in programmatic and geographic terms.
- Forecasts future funding needs based on an analysis of the portfolio’s pipelines and expenditure patterns as well as new priorities to include recommendations for annual allocations based on the budget forecast and allowances.
- Provides technical and managerial oversight for the preparation of PEPFAR annual reports, performance monitoring plans, congressional budget requests and other special reports and reviews; drafts correspondence to the local government, USAID/Washington and implementing partners as required
- Serves as the Agreement Officer’s Representative (AOR) and/or the Contracting Officer’s Representative (COR) of new procurements with local partners and provides technical and programmatic oversight and management of HIV activities; ensures timely review and approval of annual implementation work plans; conducts routine
site monitoring visits ensuring that activities are carried out as planned and reported to USAID; reviews reimbursement claims for approval and/or disapproval of payments; prepares quarterly accruals and monitors expenditures and pipelines information to ensure that funding obligations are maintained at adequate levels to deliver against approved work plans; maintains official filing both electronic and hard-copy as per Agency policies
- In conjunction with the Strategic Information/M&E team, the job holder ensures monitoring and reporting systems are in place to assess progress of HIV program toward achieving Mission and PEPFAR goals; provides technical input in the development of Performance Monitoring Plans for both specific projects and activities
and for the portfolio as a whole; develops a learning agenda for PEPFAR prevention and treatment activities with a rigorous monitoring system that gauges progress and provides for course correction or other adjustments.
- Oversees the review and documentation of PEPFAR implementing partners’ performance through regular site visits, routine reports, assessments and/or evaluations, and participation in technical working groups and other forums to monitor activities and verifies asset use; ensures that issues are identified in a timely manner and that recommended follow-up actions are carried out; identifies successes, best practices, innovations, and lessons learned for sharing on a national and global level; routinely reviews the capacity-building needs of the implementing partners, especially local entities, and develops plans to address any deficits.
- Oversees and monitors the development, roll out and implementation of the UNAIDS Sustainability Roadmap process in Thailand, working closely with interagency counterparts, the Royal Thai Government and community and other stakeholders, ensuring long term sustainability of the HIV response in Thailand.
B. HIV TEAM SUPERVISION AND TECHNICAL OVERSIGHT (25%)
- Provides technical oversight and supervisory guidance to the planning, design, project implementation, technical strategies, information systems, and monitoring, evaluation, and learning agenda for the PEPFAR portfolio.
- Ensures proper management of the overall PEPFAR budget and finances, including procurement planning, usage of program funds, and oversees AORs/CORs monitoring of pipelines.
- Assists HIV Team Leader with technical, administrative, and managerial leadership for HIV staff by regularly convening team meetings, ensuring information sharing and collaboration among HIV staff and projects; monitoring deadlines to ensure they are met; and raising issues with HIV Team Leader and Office of Public Health Director as necessary.
- Takes responsibility for drafting resource requests, such as the Regional Operational Plan, the Operating Plan, the Congressional Budget Justification, and Mission Resource Requests; takes responsibility for drafting reports for the HIV portfolio, including for PEPFAR and the USAID Annual Performance Report
- Reviews staff work objectives and professional development plans; monitors the division of labor; prepares performance evaluations and training plans; assesses the need for TDY assistance; and provides direct supervision to one FSN staff.
- Leads and/or participates in preparing for and responding to audits of PEPFAR assistance by ensuring that appropriate documentation is available for the auditors’ review; that audit interviews, meetings and/or site visits are organized as requested; that the mission entrance and exit meetings are well represented; that audit
recommendations and closure memos are timely submitted; and the findings are shared across interested parties.
C. PROGRAM ADMINISTRATIVE AND REPRESENTATIONAL DUTIES: (15%)
- Ensures a coordinated response by HIV Team staff to the Mission’s Program Office, the Bureau of Global Health Security and Diplomacy (GHSD), the Bureau of Global Health, or the Office of HIV/AIDS/Washington requests for information or participation, such as participation in strategic planning exercises, or providing portfolio information.
- Serves on Technical Evaluation Committees for activity procurements and/or new personnel recruitment by chairing those related to HIV or others, as assigned.
- Provides ad hoc leadership when assigned to processes or special projects, or as point person for important visitors from the U.S., including Congressional Delegations, high level officials from GHSD, other important U.S. Government officials or officials from the GFATM.
- Carries out such other tasks related to PEPFAR, broader OPH efforts, or Mission working groups assigned to innovation, public-private partnerships, etc., as might be assigned from time-to-time by Mission or OPH management.
- Handles all assigned work either independently or as required, as part of sub-teams, according to established Mission policies, practices, and programmatic guidance, as in effect and in accordance with all applicable USAID regulations and guidance as provided in the USAID Automated Directives System (ADS), mission orders and notices and elsewhere.
- Resolves problems that arise by determining the approaches to be taken and methodologies to be used; by developing, coordinating, and clearing proposed solutions with all necessary parties; and then taking appropriate actions necessary to resolve the problem.
- Represents USAID Thailand on the Executive Council (EC) of the PEPFAR Asia Regional Coordination Unit (PARCU), reflecting the unique priorities of USAID in the regional interagency space.
The contractor is eligible for temporary duty (TDY) travel to the U.S., or to other Missions abroad, to participate in the "Foreign Service National" Fellowship Program, in accordance with USAID policy.
11.3. Supervisory Relationship
This position reports to the HIV Team Leader (Senior Regional HIV Advisor) or his/her designee.
11.4. Supervisory Controls
The position will supervise one FSN Project Management Specialist (Key Populations),FSN-11.
12. PHYSICAL DEMANDS: The work requested does not involve undue physical demands.
II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION
1. Education: A Master’s degree or host country equivalent in medicine, public health, health sciences, or a related field is required.
2. Experience: A minimum of eight (8) years of progressively responsible professional-level experience within the field of HIV and AIDS, with experience in both the field implementation and policy levels is required.
3. Language: Level IV – Fluent in Thai and English with a valid TOEIC score of 855 is required.
SELECTION PROCESS:
To be considered for candidacy, offerors must address each criterion in their application as to how they meet the minimum qualifications required for the position mentioned in Section II, Item 1-2. If the application submitted fails to demonstrate eligibility, the application will be marked unqualified. It is the responsibility of the offeror to provide all pertinent information.
Applications will be initially screened and scored in accordance with evaluation factors and points mentioned in Section III, item 1-3. Offerors in a competitive range will be given a recruitment test. Offerors with passing marks from the recruitment test and a valid TOEIC score mentioned in Section II, item 3, will be invited for an interview. The recruitment test and the interview will be structured around the evaluation factors mentioned above. The successful offeror will be selected based on a review of his/her qualifications, work experience, knowledge, skills and abilities; a written test; an interview; and the results of reference checks. References may be obtained independently from other sources in addition to the ones provided by an offeror.
Only offerors within a competitive range will be contacted. No response will be sent to unsuccessful offerors.
III. TO APPLY
Please follow the check lists and submission guidelines, posted on the official website: https://th.usembassy.gov/embassy-consulate/jobs/usaid-job-vacancies/ carefully and submit complete application package before the deadline.
Failure to follow the instructions will invalidate your application.
Contact : RDMArecruitment@usaid.gov
ที่ปรึกษา / Consultantผู้จัดการโปรเจค / Project manager
