ThaiNGO

Terms of Reference

Financial Management Specialist (FMS)

1. Background

Save the Children Thailand is looking for a temporary Financial Management Specialist (FMS) to  support financial operations and partnership finance.

2. Purpose and scope of this service:

Provide daily support to the overall financial processes to meet the financial schedules and ensure compliance with regulations. The FMS ensures accurate and propriate treasury and accounting functions, payment and receipt processing, monitoring, and reporting. FMS is responsible for conducting workflow analysis and advising the improvement of processes and assisting in review of partner financial reports and supporting documents.

3. Scope of role

Report to Head of Finance and IT

4. Timeframe

The service provider will be required from 16 January – 15 April 2024.

Responsibilities

Finance Operations:

• Assist in finance operations including the process within Agresso accounting system and prepare monthly report to Regional Office (RO) / Head Office (HO) for a review of Head of Finance and IT.
• Review the cash vouchers along with the supporting documents, ensure quick payments, effective use of cash management; provide reasonable services to the stakeholders, assist in smooth operations of goods and services procurement,
• Assist in the month end process and ensure work schedules are complete.
• Check all payments and receipts comply with financial guidelines.
• Ensure Field Offices receive adequate support to operate efficient accounting systems, including review and feedback on their financial report submissions to SCT providing timely answers to queries, scheduling tasks and deadlines and providing support as required.
• Provide technical support to partners where needed and training where necessary in financial reporting based on SC requirements. Assist partners in setting up appropriate financial systems to support their development.

Treasury:

• Assist in management and monitoring of bank and cash operations, including cashflow projection and supervising the petty cash system and cash forecasting.
• Ensure that the SCT operates within its Bank and Cash policies and procedures, including coordinating the funds request from the budget holders and ensuring that the minimum level of cash is in the bank accounts and petty cash. 
• Review and sign off on monthly fund request to RO/HO; respond to their queries; holding at country level optimal level of fund.
• Monitor foreign currency exchange exposure and review the Treasury records in the Agresso system.
• Review monthly fund requests from the budget holder to ensure submission of the availability of funds via TM5 to the Centre Treasury.
• Ensure the SCT Interest Policy that SCT maximizes interest returns on available funds whilst minimizing risk to available funds.
• Assist in monitoring of the monthly arrears, multiple current bank balance report, FX report, and interest for reporting to Executive Director.

Compliance and Internal Control:

• Ensure SCT complies with all Save the Children Financial Management Operating Standards and Standard Operating Procedures, including the requirements of the SCI Finance Procedures Manual.
• Ensure that effective systems are maintained and regularly monitored, to allow data integrity, and efficient processes, and controls, including:

• Annual accounts and tax statement preparation;
• Accounting and management information systems;
• Financial procedures during emergency responses, including meeting all relevant responsibilities in the Rules and Principles for Emergency Response;
• Expenditure procedures, especially around procurement;
• Documentation of all controls and procedures;

• Verify that all budget details, including project allocations, timelines, and exchange rates, are correct and align with donor fund summaries.
• Assist in the process of cash count verified by a person independent of the finance operations.
• Assist the team in finance training for staff in all offices including the field offices, and partners as necessary.
• Conduct workflow analysis and provide feedback in the development of finance processes to be able to maintain a well-financially controlled environment in both development and emergency contexts.

Financial support to Human Resources:

Coordinate with the HR department to review staff salaries and benefits and manage the disbursement according to contract, including increments and cost of living increases are added at the appropriate times; all tax

Interested candidates should apply and submit a motivational letter and the comprehensive CV to hr.thailand@savethechildren.org

The applicant should state “Application for Financial Management Specialist – (Applicant’s Name&Surname) at the subject of email.

The closing date is on 21 January 2024

Due to the volume of applications, only shortlisted candidates will be contacted.

“We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse”