Open to Internal and External Candidates
Position Title : Project Assistant
Duty Station : Bangkok, Thailand
Classification : General Service (G-4, THB 61,967.50 per month)
Type of Appointment : Special Short Term Contract
Initial 6 months with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 19 October 2023
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
1.ORGANIZATIONAL CONTEXT AND SCOPE:
Under the direct supervision of the Senior Project Assistant in Emergency and Post-Crisis (EPC) Unit, the successful candidate will contribute to the implementation of material and service support to minority groups from Myanmar and other vulnerable migrants in Immigration Detention Centres, Shelters for Children and Families, Welfare Protection Centres for Victims of Trafficking and other locations in Thailand.
2.RESPONSIBILITIES AND ACCOUNTABILITIES:
The successful candidate will have the following duties and responsibilities:
- Assist in assessing the material and service support needs in various project locations in terms of health assistance, supplemental nutrition, non-food items (NFIs) and water, sanitation and hygiene (WASH) support.
- Assist EPC staff in the implementation of projects, which can include, but is not limited to, drafting and translation of official/unofficial written documents, assistance in organizing workshops, meeting and conferences, conducting monitoring and evaluation, preparing presentations, drafting meeting minutes, etc.
- Assist in routine liaison with relevant stakeholders, including the Royal Thai Government counterparts, UN agencies, NGOs, and CBOs, to coordinate on-going interventions between the actors.
- Assist EPC to support the delivery of material and service support to minority groups from Myanmar and other vulnerable migrants, which includes preparing purchase requisition forms, payment requests, IMPREST clearance, and cash advance requests, in coordination with Procurement and Finance Units.
- Assist in monitoring the procurement, delivery and/or installation of the materials and services, with a particular emphasis on the quality and effectiveness of the materials and services being provided to meet and exceed donor standards.
- Prepare and disseminate regular updates on news articles, policies, trends, and regulations relating to minority groups from Myanmar and other vulnerable migrants.
- Assist with the preparation of updates on programmes and official letters to the relevant government counterparts, including the Ministry of Foreign Affairs and the Ministry of Social Development and Human Security.
- In coordination with the project team, ensure that the donor’s visibility requirements are met and executed including any communications activities that may be requested.
- Regularly update Migrant Information Application (MIA) database.
- Conduct field visits to the various locations when deemed necessary.
- Perform such other duties as may be required.
3.QUALIFICATIONS AND EXPERIENCE
EDUCATION
- Secondary School Diploma with at least four years of relevant working experience.
- University degree in Business Administration and/or Management, International Relations, Political Science, Social Science, or relevant field from accredited academic institution with at least 2 years of relevant working experience.
Accredited Universities are those listed in the UNESCO World Higher Education Database.
EXPERIENCE
- At least two years of work experience in migration issues for non‐governmental organizations, international governmental organizations or government institutions
SKILLS
- Sound knowledge of programme implementation and evaluation and familiarity with financial and business administration
- Strong organizational and time management skills
- Ability to work in a multi‐cultural environment and respect diversity
- Teamwork oriented but with a capacity to work independently
- Good writing and communication skills
- Computer literate with excellent knowledge of excel
4.LANGUAGES
- Fluency in Thai and English (oral and written) is required.
5.DESIRABLE COMPETENCIES:
The incumbent is expected to demonstrate the following values and competencies:
Values
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: demonstrates willingness to take a stand on issues of importance.
- Empathy: shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators level 1
- Teamwork: Establishes strong relationships with colleagues and partners; relates well to people at all levels.
- Delivering results: Manages time and resources efficiently, monitoring progress and making adjustments as necessary.
- Managing and sharing knowledge: Shares knowledge and learning willingly, and proactively seeks to learn from the experiences of others.
- Accountability: Takes ownership of all responsibilities within own role and honours commitments to others and to the Organization.
- Communication: Encourages others to share their views, using active listening to demonstrate openness and to build understanding of different perspectives.
How to apply:
Interested candidates are invited to submit their applications via IOM e-Recruitment system within the above said deadline referring to this advertisement. Please attach the following documents in your application.
Other
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
- Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
- IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
- IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
- Only applicants who meet the above qualification will be considered.
For further information and other job postings, you are welcome to visit our website: Careers | IOM Thailand.
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