ThaiNGO

Department : Conservation, Plastic Unit
Work location : Bangkok, Thailand
Report to : Program Manager 
Employment duration : 12-month with possibility for extension
 

1. Background

Plastic pollution is an urgent problem with major, adverse impacts on the health of ocean ecosystems, the integrity of food supplies, and on livelihoods. It is estimated that between 4.8–12.7 Mt of plastics accumulate in oceans every year (Jambeck et al., 2015), 80% of which is believed to originate from land-based sources whereas the remaining 20% from ocean-based sources, such as fisheries and the shipping industry (Ocean Conservancy, 2017). Roughly 75% of the leakage from land-based sources is thought to stem from uncollected waste (Ocean Conservancy, 2017). 

WWF has a vision of an economy and a society that has zero tolerance for plastic pollution and all harm caused to the environment from such pollution. As part of this vision, WWF has launched the global initiative “No Plastic in Nature”, under the project ‘Marine Litter Prevention Through Reduction, Sustainable Design and Recycling of Plastic Packaging (MA-RE-DESIGN) or New Approached to Tackling the Plastic Waste Challenges in Thai Tourism and Local Municipalities (NAPTAM)’, aiming at reducing plastic waste leakage into the sea in Thailand and to address the plastic problem using a holistic approach. One key guiding document within this initiative is the Plastic Smart Cities (PSC) Strategic Framework, which is compiled in the PSC Playbook. This document represents a step-by-step approach on how to activate city stakeholders on tackling their specific plastic problem.

In order to stop plastic pollution, action plans based on reliable local data, identified through the baseline studies, are required. Under the Plastic Smart Cities framework, the Scoping and Action Planning approach includes a comprehensive baseline assessment and stakeholder mapping before defining reduction targets and actions. The beneficial impact of projects needs to be measured by formulating key performance indicators (KPIs) and measuring them before and after the intervention.

 2. Major Duties and Responsibilities 

• Assist project team members in administrative duties and processes such as setting up meetings and keeping minutes, preparing accounting papers e.g. field trip advance, after-trip clearance,  vendor comparison procurement, etc.
• Track expenses, prepare  and work on budget forecast. 
• Liaising with PSCProject Accountant for accounting details, financial policy, rules and regulations. 
• Helping to coordinate and manage project tasks and deliverables. 
• Liaising with project stakeholders and key partners concerning project details,work plan and deliverables. 
• Tracking and reporting project progress
• Manage project supplies. 
• Organize a filing system for important project documents. 
• Prepare reports and presentations with statistical data, as assigned 
• Arrange travels and accommodations 
• Schedule in-house and external events
• Forwarding all correspondence such as letters and packages to project staff members and office
• Perform other duties assigned by SeniorProgram manager in an orderly and efficient manner 

 3. Required Qualifications  

• High school diploma; additional qualifications in Office Administration are a plus or bachelor’s degree in business administration or business management is advantageous. 
• Provenwork experience as an Administrative Officer, Administratoror similar role 
• Fluent written and verbal communication skills (English & Thai) 
• Solid knowledge of office procedures 
• Proficiency in all Microsoft applications. 
• Strong organization skills with a problem-solving attitude
• Ability to multitask
• Attention to detail
• Excellent organizational skill 
• Effective communication skill 

4. Working Relationships 

Internal   

• WWF Thailand-PSC Team – Collaborate and coordinate to ensure project deliverables are met and to facilitate project activities implementation process. 

• WWF Thailand office staff – Collaborate and coordinate to ensure smooth operation of PSC program. 

External   

• Local  Government  Agencies,  Local  Communities,  Key  Partners,  Other  NGOs,  and  Related  Stakeholders to ensure a completion of project administrative and accounting documents as  required by WWF Thailand Office.  

This job description covers the main tasks and conveys the spirit of the sort of tasks that are anticipated  proactively from staff. Other tasks may be assigned as necessary according to organizational needs. 

WWF is an equalopportunity employer and committed to having a diverse workforce.