ThaiNGO

TERMS OF REFERENCE

Graphic Designer for Annual Reports

Job title: Graphic Designer

Location: Home based

Start date: 10 November 2023

Final deliverable date: 22 December 2023

SCOPE OF WORK

The Consultant will provide a short-term service as Graphic Designer assisting the Monitoring, Evaluation, and Learning (MEL) Officer to lay out two reports using a template and style guide provided by SEAOHUN. The services shall include:

1. Transfer of text from Word documents of 70 to 85 pages total for one report and 45 to 60 pages total for one report into the layouts;
2. The consultant shall read documents provided by SEAOHUN and design an icon representing “One Health in Southeast Asia”, infographic icons and Southeast Asian visual elements;
3. Updating of the Southeast Asia map to show the current universities in the eight country networks;
4. Identification of suitable illustrative photos from among those supplied by SEAOHUN based on relevance to subject, composition, technical quality of the image and other artistic considerations; when needed, identification of suitable illustrative photos from online commercial sources such as Shutterstock for review and possible purchase by SEAOHUN; and
5. Incorporation of edits to text.

EXPECTED OUTPUTS AND TIMELINES

The consultant will provide the following outputs during the contract period, based on discussions with the MEL Officer and inputs from the Senior Public Engagement Officer:

1. Draft layout with all text, photos, icons and other images in PDF format for review and editing by SEAOHUN by November 17, 2023
2. Proofreading-ready layout in Adobe InDesign format by November 20, 2023
3. Dummy layout with all graphical elements in InDesign format and section headers by November 24, 2023
4. All altered photos by November 30, 2023 in two digital formats: 1) high-resolution and optimized for printing; 2) middle-resolution and optimized for visual display
5. All designed icons and visual elements by November 30, 2023 in two digital vector formats: 1) high-resolution and optimized for printing; 2) middle-resolution and optimized for visual display.
6. The consultant may be asked to revise some text or elements during the period of December 5 to 22, 2023.

The final outputs are report sections with 70 to 85 pages long, and 45 to 60 pages long, A3 spread or close to, with a section front and back cover, optimized for visual display, in PDF and Adobe InDesign formats.

The consultant will report to the MEL Officer for this work.

TIMING AND PAYMENT

The work is expected to commence during 10 November – 22 December 2023, and the number of working days should not exceed 30 days. The consultant is expected to deliver the final outputs no later than 22 December 2023.

The payment will be divided into two parts: 40% upon submission of the outputs a) and b) and the remaining 60% will be paid after the outputs d) and e) are approved by SEAOHUN.

SUBMISSION

Interested consultant must submit the cover letter, quotation for cover pages, lump sum for 1-70 pages (excluding photos pages) for one report and lump sum for 1-45 pages (excluding photos pages) for one report. Extra cost per page for above lum sum pages must also be submitted to the following email address secretariat+recruitment@seaohun.org and copy to wahwahlwin@seaohun.org using the Subject line “Apply for Graphic Designer” by 17 October 2023 (11:59 p.m. ICT). This will be evaluated based on the following criteria:

1. Academic Qualifications: Degree in fine arts, design, or related field.
2. Experience: At least 10 years’ experience in lay-out and design of publications for development organizations, including production of detailed technical graphs and figures, icons and infographics.
3. Familiar with USAID branding and guidelines is highly desirable.
4. Language: Good command of written and spoken English.
5. Work Ethic: Quick turnaround of outputs, close coordination with client during design phase.

All inquiries regarding the TOR should be directed to Wah WahLwin at wahwahlwin@seaohun.org

SEAOHUN is an equal opportunity employer, and does not discriminate on the basis of race, color,sex, language, religion, ethnicity, disability, age, sexual orientation and gender identity. SEAOHUN prohibits the use of forced labor and trafficking in persons and does not charge any fees from applicants. While we respect all applications, only the shortlisted candidates will be contacted.