ThaiNGO

Job Title: Supply Chain Assistant (National Position)

Sector: Operations

Employment Category: Fixed Term

Employment Type: Full-Time

Open to Expatriates: No

Location: Sangkhlaburi District, Thailand

Application Deadline: 24th July 2023

Job Description

Background/IRC Summary:

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic well being, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is at work in over 40 countries and 26 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. The IRC has been operating in Thailand since 1975 and currently provides assistance to displaced persons in Tak, Kanchanaburi, Ratchaburi and Mae Hong Son provinces.

Job Overview/Summary:

The Supply chain assistant will provide and be responsible for implementing the IRC for support services and ensure IRC and donor compliance in the procurement of goods, warehouse, fleet, and assets for IRC.

Major Responsibilities:

Fleet Management

•  Assist supply chain manager to ensure vehicle management & policy and procedures are well implemented and
applied in the office with attention to safety and security issues.
•  Collaborate with senior driver for vehicle maintenance and fuel records and provide monthly reports to Supply Chain Manager for support of the SCMR/GSC monthly report.
•  Support the monthly maintenance plan.
•  Support vehicle registration and insurance renewals. • Arrange rental vehicles for programs as requested.
•  Support transportation arrangements and the driving service to fulfill operational needs.

Procurement

•  Assist Supply Chain Officer in regularly updating programs supplies and price lists with different specifications to
ensure programs staff access to the most up to date version.
•  Assist Supply Chain Officer in performing procurement activities for the Office. • Assist Supply Chain Officer in performing procurement filing and sorting all purchasing documents. • Assist Supply Chain Officer to prepare payments via the BvA system and submit them to Finance Department weekly.

Asset

• Assist supply chain manager for Asset Database Management and ensure that the data is up to date and accurate Prepare Equipment Issue/Equipment Return documents, and document filing correctly. • Assist in performing the annual IRC fiscal year end asset counts and grant end count exercises. • Support asset and property disposal, and auction management.

Warehouse

•  Assist Supply Chain Officer in performing warehousing activities in the warehouse and field warehouses
operations are complied with IRC policies.
•  Assist in inventory cycle counts, annual financial year end, and grant end inventory counts. • Assist in organizing a cold chain system and ensure “keep cool” items are handled appropriately. • Inspect materials dispatched from the stores and update appropriate dispatch documents. • Closely monitor and review the expiry date of pharmaceutical supplies and update concerned people before out of date by 6 months ahead, and properly perform disposals for all scraps.
•  Support effective transportation solutions to support smooth warehouse operation and program efficiency. • Perform other duties as assigned by Supervisor.
•  Assist in proper disposal of expired products and medicines according to IRC and MOPH protocol.

General Duties

• Perform other duties as assigned by the supervisor.

Key Working Relationships:

Position Reports to: Supply Chain Manager Position directly supervises: N/A
Indirect Reporting: N/A
Other Internal and/or external contacts:
Internal: Supply Chain Teams, Operations teams, and Program teams
External: Vendors

Qualifications

Job Requirements:

Education: Bachelor of Business Administration or other relevant fields

Work Experience: At least 1 year experience in Warehouse management or equivalent

Demonstrated Skills and Competencies:
•  Good organizational skills, and adaptable
•  Ability to communicate clearly both verbally and written.
•  Ability to work under pressure with minimum supervision.
•  Good prioritization skill
•  Proficiency in Microsoft Excel, Word, and PowerPoint
•  Service minded and team oriented person.
•  Ability to work well in a team and with colleagues from different cultural backgrounds and walks of life.
•  Experience in non governmental organizations and migrant/refugee contexts preferred.

Language Skills:

• Good command of written and spoken Thai and English or other ethnic languages (preferably Burmese, Karen languages).

Working Environment:

The position will be based in Sangkhla Buri District, Kanchanaburi Province.

Standards of Professional Conduct:

The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Code of Conduct.  These are Integrity, Service, Accountability and Equality.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons and several others.

Equal Opportunity Employer:

IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

If you are interested, please apply via the link below.

https://rescue.csod.com/ux/ats/careersite/1/home/requisition/43092?c=rescue