ThaiNGO

Vacancy Notice

The ICRC Regional Delegation in Bangkok seeks to fill the following position:

HR Officer – Compensation & Benefits, based in Bangkok

We are looking for a spirited team player with a can-do attitude to join our dynamic team.

The Compensation & Benefits Officer is responsible for staff administration with a delegation or sub-delegation. S/he provides HR services in line with the ICRC’s and the delegation’s policies and the applicable laws and regulations. S/he is in charge of compensation, benefits, leave management, HRIS data management.

GENERIC ACCOUNTABILITIES AND RESPONSIBILITIES:

• Ensures that staff-management policies are applied correctly;
• Carries out administrative follow-up on HR-related issues;
• Acts as a focal point for general HR-management issues;
• Monitors and ensures compliance with local laws and staff regulations.

SPECIFIC FUNCTIONAL RESPONSIBILITES:

Compensation & Benefits

• Is the HRIS compensation officer for Bangkok Regional Delegation (covering Thailand, Vietnam and Cambodia)
• Support the Annual Salary Review (ASR) exercise for Bangkok Regional Delegation;
• Leads start-to-end Bangkok monthly payroll, including reconciliation for all resident contract staff to outsourced company and provides support and handles payroll related questions such as employment tax, social security, monthly deductions;
• Advises and provide to sub-delegations on how to set up Strategic and generates monthly payroll for structures in Vietnam;
• Checks labour market and does salary analysis to confirm salary survey conducted by Compensation & Benefits Unit in GVA;
• Ensures the accuracy of end of service payment calculation, and reconciliation with Finance department;
• In charge of Compensation & Benefits projects’ implementation if required;
• Prepares employees salary confirmation letters upon request;
• Changes and amends bank accounts for salary payment upon request;
• In charge of employee offboarding process and support the leaving employees for related offboarding documents, including International Retirement Saving Plan (IRSP) process and payment
• Supports the process and documents regarding compensation and benefits, in compliance with local laws and staff regulations

Leave Management

• Makes sure all line managers and employees are properly briefed and informed on how to use the leave request tool in HRIS;
• Makes sure that local public holidays are correctly reflected in HRIS time off module;
• Sends out holiday balance reminder to all Line Managers on a yearly basis;
• Provides data on sick leave statistics to staff health officer on a monthly basis (absenteeism statistics).

HRIS (HRSpace) data management

• Creates positions in HRspace;
• Updates reporting lines in HRspace whenever changes (red line and blue line);
• Makes sure that Compensation Manager information is correctly set;
• Ensures that all vacant positions no longer in use are de-activated;
• Verifies employee data and ensures that all employees provide and update all personal data in HRspace.
• Makes sure that every employee indicates emergency contacts in HRspace.

YOUR PROFILE:

• University studies in HR Management. Alternatively, Accounting/Business Administration studies or statistic with advanced studies in HR Management, HR Payroll, Compensation and Benefits or any HR related field.
• Optimally a minimum of 3-5 years’ experience in HR position in an organization / company similar in size and complexity; experience in payroll file/system is an asset
• Work experience in international organizations is a plus
• Fluent in written and spoken Thai and English; Fluent with IT application and tools. Expert in MS Excel is an asset.
• Robust interpersonal and communication skills, Excellent Thai and English proficiency;
• Generalist HR profile needed with strategic view but very importantly also knowing HR departments classical tasks and admin fundamentals;

WE OFFER:

• Dynamic and challenging work in the humanitarian sector and international environment
• Competitive salary with benefits, good working conditions and in-house training/development
• Initial 1-year employment (resident contract) with possibility of renewal into open-ended contract (subject to performance review)

Preferred starting date: ASAP

Submission deadline for applications:  21 July 2023

The ICRC values diversity and is committed to creating an inclusive working environment.  We welcome applications  from all qualified candidates, regardless of background, race, religion, gender, age, disability, or status.

Qualified applicants are requested to submit their comprehensive CV and letter of motivation in English, as well as salary expectations, following this format for the subject line: POSITION – First Name Surname by email only to: ban_recruitment_services@icrc.org

Kindly note that only short-listed candidates will be invited for the interview and the ICRC will not keep the files of applicants who were not shortlisted