ThaiNGO

JOB ANNOUNCEMENT

Community Partners International (CPI) is a U.S. nonprofit organization dedicated to empowering vulnerable communities in Asia to meet their essential health, humanitarian and development needs. Founded by U.S. doctors in 1998, the organization has grown to serve more than one million people each year. Community Partners International focuses on helping communities affected by conflict, violence, and displacement, in remote and hard-to-reach contexts, and marginalized by poverty and exclusion.

Responsibilities

Support HR & Admin Manager for the recruitment process & onboarding.

• To establish a recruitment system and help with the implementation of CPI recruitment policy from the identification of the need for recruitment to the finalization of the employment contract.
• Prepare contract and TOR for staff and consultants that are compliant with Thailand labor law and CPI policies.
• Prepare CPI document package for new staff.
• Oversee maintenance of an online HR information system / BambooHR, ensuring that data is accurate and up to date.
• To establish a proper orientation system and make sure that orientations are organized effectively.
• Make sure that new staff members sign all the required documents such as the Standard of Conduct and fill out all the necessary forms during the orientation/induction.
• Manage employee probationary period / set objectives / annual performance.

Coordinate and support HR management for CPI staff and consultants.

• Arrange, support, and update files related to visa, and work permits for Expat/Non-Thai CPI staff.
• Make sure all HR documents are completely corrected & signed, archived, and scanned.
• Ensure personnel files (time sheets, attendance sheets, staff database, etc.) for all CPI Thailand staff and contractors are complete and updated, in compliance with donors’ and CPI rules.
• Make sure all issues related to CPI staff health & life insurance (group) and provident fund are completely provided on time.
• Prepare travel insurance for CPI staff and consultants when they travel abroad and support them with visa requirements.
• Support HR & Admin Manager related to staff learning and development OR perform the duties related to staff learning and development.
• Coordinate with the Admin team for travel arrangements of CPI staff, consultants, and visitors such as booking of flight and accommodation and vehicle arrangements.

Coordinate with the Thai Government Authorities.

• Provide administrative support in dealing with Thai authorities such as the Ministry of Interior (MoI), the Ministry of Labour (MoL), the Social Security Fund Office, Immigration, etc.
• Prepare employee personal income tax (PIT) report form and report tax at the Revenue Office.
• Prepare the Social Security Fund (SSF) report form and pay SSF and collect info/letter from SSF and pay worker compensation fund (WCF).
• Assist the HR & Admin Manager in the process of license renewal by preparing monthly staff list, quarterly reports, and CPI proposal to submit to MoI and the 6-month report to MoL.

Operations and Administration

• Support the coordination of HR activities undertaken for different donor grants.
• Contribute to the development of the work plans and reports for any HR & Admin-related matters.
• Any other tasks assigned by the supervisor. 

Essential Skills

• Bachelor’s degree in business administration/Human resources or a related field.
• At least 5 years of experience in a related position and NGO work is a plus.
• Excellent verbal, reading, and written communication and presentation skills in Thai and English.
• Knowledge and experience of the process for handling visa applications and the work permit process in Thailand.
• Good coordination, service mind, and ability to manage simultaneous priorities under deadlines.
• Experience working in a multicultural.
• Ability to handle sensitive confidential information.

APPLICATION INSTRUCTIONS

All interested and qualified candidates are requested to send an Application Letter, Curriculum Vitae to:

Email: recruitment.th@cpintl.org

• The closing date for application is before 17:00 pm on Friday, 30 June 2023, Thailand Standard Time.
• Please clearly mention the position and location you are applying for in the email Subject Line.
• CPI is an Equal Opportunity Employer and considers all applicants on the basis of merit without regard to race, religion, sex, gender identity, sexual orientation, ethnicity, national origin, age, marital status, or disability.
• Candidates are required to declare in advance should there be any relative or family member currently employed in CPI. Failure to do so can lead to termination of the employment contract even after successful selection.
• Because of the large volume of applicants, only shortlisted candidates will be contacted.
• Contract and position are contingent upon successful award of the project and final approval by the donor.