ThaiNGO

Open to Internal and External Candidates

Position Title               :  Project Assistant

Duty Station                :  Mae Sot, Thailand

Classification              :  General Service (G-5, THB 74,905.75 per month)

Type of Appointment  :  Special Short Term Contract

                                      Initial 9 months with possibility of extension

Desired Start Date      :  As soon as possible

Closing Date               :  17 May 2023

Reference Code          :  SVN035/2023

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

1.ORGANIZATIONAL CONTEXT AND SCOPE:

Under the overall supervision of the Project Manager of Emergency and Post-Crisis (EPC) Unit and under the direct supervision of the Senior Project Assistant, the successful candidate will contribute to the project aiming migrants, mobile populations and communities to access essential services and have decent work. The candidate will also support implementation of material and service support to minority groups from Myanmar and other vulnerable migrants in Immigration Detention Centres, Shelters for Children and Families, Welfare Protection Centres for Victims of Trafficking and other locations in Thailand.

2.RESPONSIBILITIES AND ACCOUNTABILITIES:

The successful candidate will have the following duties and responsibilities:

• Assist the Senior Project Assistant and Project Manager in providing material support to vulnerable Myanmar migrants in communities in Thailand.

• Assess the material and service support needs in various project locations in terms of health assistance, supplemental nutrition, non-food items (NFIs) and water, sanitation and hygiene (WASH) support.
• Assist the Project Manager in the implementation of projects, which can include drafting and informal translation of official/unofficial written documents, assistance in organizing workshops, meeting and conferences, conducting monitoring and evaluation, preparing presentations, drafting meeting minutes, etc.
• Regularly liaise with relevant stakeholders, including the Royal Thai Government counterparts, UN agencies, NGOs, and CBOs, to coordinate on-going interventions between the actors.
• Support the delivery of material and service support to minority groups from Myanmar and other vulnerable migrants, which includes preparing purchase requisition forms, payment requests, IMPREST clearance, and cash advance requests, in coordination with Procurement and Finance Units.
• In coordination with the project team, ensure that the donor’s visibility requirements are met and executed including any communications activities that may be requested.
• Conduct field visits to various locations when deemed necessary.

3.QUALIFICATIONS AND EXPERIENCE

EDUCATION

• University degree in International Relations, Social Science, Public Health or a related field from an accredited academic institution with at least three years of relevant work experience
• Or, high school degree with at least five years of relevant work experience.

EXPERIENCE

• Experience in migration or humanitarian issues with non‐governmental organizations, international governmental organizations or government institutions.

SKILLS

• Familiarity with computer programmes, including MS Office programmes.

4.LANGUAGES

• Fluency in English and Thai (oral and written) is required.

5.DESIRABLE COMPETENCIES:

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: demonstrates willingness to take a stand on issues of importance.
• Empathy: shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 1

• Teamwork: Establishes strong relationships with colleagues and partners; relates well to people at all levels.
• Delivering results: Manages time and resources efficiently, monitoring progress and making adjustments as necessary.
• Managing and sharing knowledge: Shares knowledge and learning willingly, and proactively seeks to learn from the experiences of others.
• Accountability: Takes ownership of all responsibilities within own role and honours commitments to others and to the Organization.
• Communication: Encourages others to share their views, using active listening to demonstrate openness and to build understanding of different perspectives.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighboring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighboring country located within commuting distance, and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications to the IOM Bangkok Human Resources Unit at e-mail bkkrecruitment@iom.int by May 17, 2023 at the latest.

Kindly indicate the reference code SVN035/2023 followed by your full name in the subject line.

Applications should include:

a) a cover letter, indicating the dates of availability;

b) a curriculum vitae;

c) a duly completed IOM Personal History Form which can be downloaded from https://thailand.iom.int/sites/g/files/tmzbdl1371/files/Vacancies/Form/iom-personal-history-form-270122.xls.

Only shortlisted candidates will be contacted.

Posting period: From 04.05.2023 to 17.05.2023