ThaiNGO

Open to Internal and External Candidates

Position Title               :  HR Intern

Duty Station                :  Bangkok, Thailand

Classification              :  Internship (THB 18,027 per month)

Type of Appointment  :  Internship, 3-month Contract

Desired Start Date      :  As soon as possible

Closing Date               :  15 May 2023

Reference Code          :  CFA032/2023

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

1. ORGANIZATIONAL CONTEXT AND SCOPE:

Under the overall supervision of the Head of Resources Management and under the direct supervision of the Head of Human Resources, the incumbent will assist the Head of Human Resources in the following tasks and responsibilities:

2.RESPONSIBILITIES AND ACCOUNTABILITIES:

The successful candidate will have the following duties and responsibilities:

• Assist in generating and tracking training reports. Assist in issuance of certification of employment letters and other related documents for staff members upon their request.
• Asist in the recruitment process (pre-interview phase, interview phase and post-interview phase) which covering the areas of post-circulate vacancy announcement, administer tests, interview arrangements, send out messages to candidates, carry out reference check, ensure complete documentation, etc.
• Assist in processing all purchase requisitions and payment requests.
• Assist in producing IOM badges.
• Assist in making payments for consultants.
• Assist with digital filling and ensure all relevant documents are in staff personal files.
• Serve as backup of HR team in their absence.
• Perform other duties as assigned by the supervisor.

3. QUALIFICATIONS AND EXPERIENCE

EDUCATION

• University degree in Business Administration, or a related field from an accredited academic institution.

EXPERIENCE

• Experience working with international organizations or governmental institutions in a multicultural setting is an advantage;

SKILLS

• Strong organizational and time management skills
• Ability to work in a multi-cultural environment and respect diversity
• Proven written and analytical skills
• Proven ability to produce quality work to set deadlines
• Teamwork oriented but with a capacity to work independently
• Good writing and communication skills
• Knowledge of Office software packages (MS Word, Excel, etc.)

4.LANGUAGES

• For all applicants, fluency in English and Thai are required (oral and written).

5.DESIRABLE COMPETENCIES:

The incumbent is expected to demonstrate the following values and competencies:

Values - All IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated

Core Competencies

• Teamwork: Willingly puts in extra effort without being asked and adopts a hands-on approach whenever necessary to achieve team objectives.
• Delivering results: Manages time and resources efficiently, monitoring progress and making adjustments as necessary.
• Managing and sharing knowledge: Keeps abreast of new developments in own field of competence and creates opportunities for knowledge management initiatives.
• Accountability: Accepts and gives constructive criticism; acknowledges and corrects mistakes and applies lessons learned for improvement.
• Communication: Listens carefully and genuinely to the views and positions of others; acts on received information.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighboring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighboring country located within commuting distance, and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications to the IOM Bangkok Human Resources Unit at e-mail bkkrecruitment@iom.int by May 15, 2023 at the latest.

Kindly indicate the reference code CFA032/2023 followed by your full name in the subject line.

Applications should include:

a) a cover letter, indicating the dates of availability;

b) a curriculum vitae;

c) a duly completed IOM Personal History Form which can be downloaded from https://thailand.iom.int/sites/g/files/tmzbdl1371/files/Vacancies/Form/iom-personal-history-form-270122.xls.

Only shortlisted candidates will be contacted.

Posting period: From 02.05.2023 to 15.05.2023