ThaiNGO

Open to Internal and External Candidates

Position Title               :  Project Assistant

Duty Station                :  Bangkok, Thailand

Classification              :  General Service (G-5, THB 74,905.75 per month)

Type of Appointment  :  Special Short Term Contract

Initial 9 months with possibility of extension

Desired Start Date      :  As soon as possible

Closing Date               :  15 May 2023

Reference Code          :  SVN034/2023

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

1.ORGANIZATIONAL CONTEXT AND SCOPE:

Established in 1951, the International Organization for Migration (IOM) is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM Thailand’s Labour Mobility and Social Inclusion (LMI) unit works to foster the synergies between labour migration and development, and to promote legal avenues of labour migration as an alternative to irregular migration. Moreover, LMI aims to facilitate the development of policies and programmes that are in the interest of migrants and society, providing effective protection and assistance to labour migrants and their families.

LMI in IOM Thailand carries out Migration, Business and Human Rights (MBHR) programme and works extensively with multi-stakeholders: government, private sector and civil society organization (CSO) and UN agencies. Various activities implemented under MBHR programme include capacity building trainings, labour migration process mapping assessment, development of Information, Education and Communication (IEC) materials, community outreach, academic research as well as consultations and advocacy with relevant parties to enhance migrant workers’ rights.

Under the direct supervision of National Project Officer and the overall supervision of the Partnerships and Programme Coordinator of the Labour Mobility and Social Inclusion Unit in Bangkok, the successful candidate will support for the day-to-day implementation of MBHR programme in IOM Thailand country office.

2.RESPONSIBILITIES AND ACCOUNTABILITIES:

The successful candidate will have the following duties and responsibilities:

• Support the implementation of the MBHR programme and interventions, involving liaison with diverse organizational units and external parties to initiate requests and activities, obtain necessary clearances, process and follow-up on administrative actions, etc.
• In coordination with the National Project Officer, assist on individual project activities and local partnerships, such as capacity building to the private sector, government and civil society organization stakeholders; community outreach; conferences; direct assistance to migrant workers. 
• Liaise with national project counterparts as necessary, including the private  sector, civil society organizations, and relevant government authorities on the preparation and organization of activities. 
• Support the organization of national, bilateral and regional meetings, conferences and workshops aiming to promote skills development and certification, ethical recruitment initiatives and decent work for migrant workers among different stakeholders including development of concept notes and agendas, preparation and sending of invitation packages, follow-up on participants, securing of venues, facilitation of meetings, and evaluations on the success of the events.
• Make logistical and administrative arrangements and monitor the budget to support implementation of various project activities such as making travel arrangements for participating delegates, preparing implementing partner agreements, ensuring timely delivery of project activities and payments to partners, and taking care of other related issues.
• Record and compile relevant research data, information and findings as well as keep track of migration trends in Southeast Asia region.  
• Support the team in drafting meeting/training reports, briefing notes, statistical tables, presentations, and other forms of communication materials, then contribute to their dissemination and delivery. 
• Support with informal translations of project-related documents and interpretation from English to Thai and vice versa. 
• Participate in labour migration activities at meetings, conferences and other events.
• Serve as a trainer and facilitator for some capacity building training modules related to labour migration and promoting fair and ethical recruitment for external stakeholders (private sector, government, CSO).
• Conduct monitoring of project activities such as designing questionnaire and incorporation of the findings into reports.
• Perform any other such duties as may be required.

3.QUALIFICATIONS AND EXPERIENCE

EDUCATION

• High School Diploma with at least five years of relevant working experience
• University degree in Business Administration, Social Science, International Development, International Relations, Political Science, or relevant field from accredited academic institution with at least three years of relevant working experience

EXPERIENCE

• At least two years of work experience on migration, skills development, employer engagement and/or similar issues for nongovernmental organizations, international governmental organizations or government institutions, or business associations

SKILLS

• Strong organizational and time management skills
• Strong quantitative and qualitative research skills
• Ability to work in a multi‐cultural environment and respect diversity
• Familiarity with financial and business administration
• Teamwork oriented but with a capacity to work independently
• Knowledge of hospitality, manufacturing, or construction industries in Thailand is an advantage
• Sound knowledge of programme implementation and evaluation and familiarity with financial and business administration
• Excellent writing and communication skills
• Computer literate

4.LANGUAGES

• Fluency in English and Thai (oral and written) is required.
• Knowledge of Cambodia, Lao PDR, Myanmar languages is desirable.

5. DESIRABLE COMPETENCIES:

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

• Teamwork: Establishes strong relationships with colleagues and partners; relates well to people at all levels.
• Delivering results: Manages time and resources efficiently, monitoring progress and making adjustments as necessary.
• Managing and sharing knowledge: Shares knowledge and learning willingly, and proactively seeks to learn from the experiences of others.
• Accountability: Takes ownership of all responsibilities within own role and honours commitments to others and to the Organization.
• Communication: Encourages others to share their views, using active listening to demonstrate openness and to build understanding of different perspectives.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighboring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighboring country located within commuting distance, and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications to the IOM Bangkok Human Resources Unit at e-mail bkkrecruitment@iom.int by May 15, 2023 at the latest.

Kindly indicate the reference code SVN034/2023 followed by your full name in the subject line.

Applications should include:

a) a cover letter, indicating the dates of availability;

b) a curriculum vitae;

c) a duly completed IOM Personal History Form which can be downloaded from https://thailand.iom.int/sites/g/files/tmzbdl1371/files/Vacancies/Form/iom-personal-history-form-270122.xls.

Only shortlisted candidates will be contacted.

Posting period: From 02.05.2023 to 15.05.2023