Position Title : Administration Officer, PSC-TVA Project
Department : PSC-TVA Project Conservation, Plastic Unit
Work location : Bangkok, Thailand
Report to : Senior Program Manager (Plastic Smart City)
Technically report to : N/A
Supervises : N/A
Employment duration : 12-month with possibility for extension
1. Background
WWF has a vision of an economy and a society that has zero tolerance for plastic pollution and all harm caused to the environment from such pollution. As part of this vision, in 2018 WWF has launched the global initiative “No Plastic in Nature”, aiming to address the plastic problem using a holistic approach. One key guiding document within this initiative is the Plastic Smart Cities (PSC) Program with the aim of stopping 30% of plastic leakage from land-based sources into nature by 2030. Currently, the program is being implemented in five Southeast Asian countries namely Indonesia, the Philippines, Vietnam, Hong Kong and Thailand.
A Plastic Smart Cities Project in Thailand, financially supported by TV-Action and NORAD is being implemented in the 4 cities in the Southern region of Thailand. The project will focus on reducing plastic leakage to nature in 4 major cities in Thailand -- Surat Thani, Hat Yai, Songkla and Samui Island where reside more than 420,000 inhabitants. These cities were prioritized because of their significant contribution to plastic pollution, their close proximity to key major marine protected areas and coastal ecosystems featuring outstanding marine biodiversity, and for their strong commitment to address the issue of plastic pollution.
The implementation phase will include close collaboration with 1) municipalities in the 4 pilot cities, in particular, developing effective policies to reduce single use plastic and ensuring equal access to state improved waste management services, 2) business sectors to implement the usage of alternative materials to decrease the usage of single-use plastic, and 3) communities by intensively working at the household level to raise awareness on basic solid waste management systems based on five principal themes: sanitary aspects, social concerns, environmental considerations, urban structure, and economic circumstances, including waste-related problems in cities. Through the professional support from project partners in plastic recovery and recycling such as CBM (Community Based Management) will be strengthened to better integrate informal waste workers (IWWs) into the sustainable waste management system and ensure that the community receives direct benefit from the project.
2. Major Duties and Responsibilities
- Assist project team members in administrative duties and processes such as setting up meetings and keeping minutes, preparing accounting papers e.g. field trip advance, after-trip clearance, vendor comparison procurement, etc.
- Track expenses, prepare and work on budget forecast.
- Liaising with PSC Project Accountant for accounting details, financial policy, rules and regulations.
- Helping to coordinate and manage project tasks and deliverables.
- Liaising with project stakeholders and key partners concerning project details, work plan and deliverables.
- Tracking and reporting project progress
- Manage project supplies.
- Organize a filing system for important project documents.
- Prepare reports and presentations with statistical data, as assigned
- Arrange travels and accommodations
- Schedule in-house and external events
- Forwarding all correspondence such as letters and packages to project staff members and office colleagues.
- Perform other duties assigned by Senior Program manager in an orderly and efficient manner
3. Required Qualifications
- High school diploma; additional qualifications in Office Administration are a plus or bachelor’s degree in business administration or business management is advantageous.
- Proven work experience as an Administrative Officer, Administrator or similar role
- Fluent written and verbal communication skills (English & Thai)
- Solid knowledge of office procedures
- Proficiency in all Microsoft applications.
- Strong organization skills with a problem-solving attitude
- Ability to multitask
- Attention to detail
- Excellent organizational skill
- Effective communication skill
4. Working Relationships
Internal
- WWF Thailand-PSC Team – Collaborate and coordinate to ensure project deliverables are met and to facilitate project activities implementation process.
- WWF Thailand office staff – Collaborate and coordinate to ensure smooth operation of PSC program.
External
- Local Government Agencies, Local Communities, Key Partners, Other NGOs, and Related Stakeholders – to ensure a completion of project administrative and accounting documents as required by WWF Thailand Office.
This job description covers the main tasks and conveys the spirit of the sort of tasks that are anticipated proactively from staff. Other tasks may be assigned as necessary according to organizational needs.
WWF is an equal opportunity employer and committed to having a diverse workforce.
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