ThaiNGO

POSITION TITLE:     Administrative and Logistics Specialist

Location:                  Bangkok

PROJECT:                USDA Thailand Regional Agriculture Innovation Network (RAIN)

Reports to:             Operations and Finance Director

POSITION SUMMARY:

Winrock International is seeking candidates for an Administrative and Logistics Specialist to support the day-to-day

administrative, logistics and procurement for the USDA Thailand Regional Agriculture Innovation Network (RAIN)

project based in Bangkok, Thailand. The project will source, validate, and disseminate climate-smart innovations in

rice, cassava, and fruit in Thailand.

ESSENTIAL RESPONSIBILITIES:

• Provide support for office administration including procurement, inventory, facilities, and other tasks.
• Manage general procurement process for the office, project activities, and select in-kind grant activities including working with operation, finance, and technical team on request for quotes, evaluation, and assembling procurement packages in line with Winrock and USDA policies and regulations.
• Maintain files related to administrative, logistical activities and transactions, procurement, and that they are in accordance with Winrock and USDA policies.
• Coordinate and maintain office leases and other related contracts including cleaning and security services.
• Provide logistics and administrative support in organizing workshops, meetings, training events, seminars and other activities including arranging for training sites, transport, and meals.
• Coordinate all logistical support for project staff and consultants, including transport and other travel requirements, hotel accommodation, conference bookings, etc. and maintain travel policy and related documentation.
• Monitor local service providers’ performance in project administration and logistics support, including local travel and lodging arrangements and procurement of rental items and services necessary for implementation of project activities.
• Provide support for visa and work permit requirements for staff based in Thailand.
• Other duties as assigned.
   

QUALIFICATIONS AND REQURIEMENTS:

Education:          B.S. or equivalent university degree in Business Administration or related field.

Experience and skills: The ideal candidate will have the following experience and skills:

• At least 3 years of experience in administration, procurement, office management, and/or logistics. Knowledge of USG procurement and logistics preferred.
• Excellent computer software skills in MS Excel, Word and Power Point.
• Excellent communication skills, both oral and written with fluency in English required.
• Ability to manage multiple priorities and work under pressure with minimal supervision.
• Ability to meet deadlines with strong attention to consistency, detail, and quality.
• Strong workflow management skills; flexibility; prioritization and organizational skills for coordinating a variety of tasks simultaneously and team player. 
• Interpersonal, negotiation and IT skills will be added advantages. 

HOW TO APPLY: 

Applicants should apply by emailing a cover letter and resume to job.rain@winrock.org by April 30, 2023.

Please include “Administrative and Logistics Specialist” in the email subject line. Applications will be reviewed on a

rolling basis. 

Winrock would like to thank all applicants for their interest but only candidates who meet all requisite criteria and are shortlisted will be contacted.