ThaiNGO

Job Title: Human Resources Officer

Department: Operations

Location: Bangkok

Application Deadline: 6th April 2023

Background/IRC Summary:

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is at work in over 40 countries and 26 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. The IRC has been operating in Thailand since 1975 and currently provides assistance to displaced persons in Tak, Kanchanaburi, Ratchaburi and Mae Hong Son provinces.

Job Overview/Summary:

The Human Resources Officer is responsible for recruitment and personnel file documents control, other HR admin work. The Human Resources Officer ensures an effectiveness overall day-to-day implementation of Human Resource functions and provide Human Resource professional services to Bangkok and field offices, which is efficient, transparent, equitable and workable.

Major Responsibilities:

Recruitment support

• Post Job advertisement on recruitment system, job board, professional sites, and job sites.

• Schedule interview, facilitate test and contact candidate.

• Conduct pre-employment check on candidates i.e., reference check, Anti-Terrorism & criminal check (ATC), local criminal check and follow up the completion of documents.

• Directly recruit position on independent contractor and employee in junior level and conduct full cycle of recruitment process.

• Support on emergency recruitment and deployment.

• Support on internship recruitment process.

• Maintain all documentation pertaining to Recruitment.

Personnel file documents Controls

• Responsible for filing documents, updating, and ensuring the accuracy of staff personnel files.

• Open personnel file for new hired staff and ensure the accuracy of employee personnel file.

• Follow up with recruiters on the completed documents.

• Make the necessary copies and ensure accurate distribution of the documents to the people concerned.

• Check that documents are in order in terms of document title, document no., revision no., description, and progress status and maintain good condition of labels, folders, and files.

• Organize old personnel files to be kept in outsourced storage and maintain tracking list.

Other responsibilities

• Assist in translating HR policies and other related HR documents from English to Thai and vice versa.

• Prepare a letter of employment.

• Assist in HR activities and initiatives i.e., staff service award.

• Represent IRC positively and professionally in both internal and external relations and situations.

• Always keep HR information private and confidential.

• Coordinate with each field HR staff and assist them in response in HR matters to run the work smoothly and effectively.

• Perform other HR duties as assigned by HR Manager and HR Coordinator/Lead.

Key Working Relationships:

Position Reports to: Human Resources Manager

Indirect Reporting: Human Resources Coordinator/ Lead

Other Internal and/or external contacts:

Internal: HR Focal points in field office, hiring managers and IRC Thailand staff

External: Job applicants, Recruitment agencies and HR networks

Job Requirements:

Education

• Bachelor’s degree in Human Resources, Business administration or related field

Work Experience

• Minimum 2 years of work experience in Human Resources function.

• Demonstrate experience in recruitment task.

• Experience in a non-profit organization and international environment is preferable.

Demonstrated Skills and Competencies

• Excellent multi-tasking and organized and follow-up skills.

• Good interpersonal communication skills.

• Good team player and can work well under pressure.

• Extensive experience recruiting via social NGO and other internet tools and experience with contacting potential clients would be advantages.

• Computer proficient including MS word, Excel, and outlook.

Language skills:

• Excellent in English communication both written and spoken.

Working Environment: Based in IRC Bangkok office, available to travel to field offices when required.

Standards of Professional Conduct:

The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Code of Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons and several others.

Equal Opportunity Employer:

IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

If you are interested, please apply via the below link.

https://rescue.csod.com/ux/ats/careersite/1/home/requisition/39791?c=rescue