ThaiNGO

Vacancy Notice

The ICRC Regional Delegation in Bangkok seeks to fill the following position:

Shipping Officer, based in Bangkok

We are looking for a spirited team player with a can-do attitude to join our dynamic team.

The Shipping Officer handles International Transport requests efficiently to meet needs in the fields taking care of the costs, transit time, international and local regulations and geopolitical situation. S/he is in charge to purchase the most relevant transport (by Sea –Onshore and offshore-, Air, Rail, and Road) or organize a combination of different means of Transport, coordinate and follow up from the Request for Quotation to the delivery of good, invoicing process and file archiving.

ACCOUNTABILITIES AND RESPONSIBILITIES:

• Responds efficiently to all shipping requests from headquarters and the fields managing requisition orders for transport, cargo handling and storage of cargo shipments by air, sea, rail and road in line with ICRC and international regulations.
• Purchases logistics services (transport/transit, lifting, handling and transit storage) in line with the ICRC's procedures and financial rules; ensures approvals and records are carried out according to established criteria.
• Respond to requests for advice and assistance on international transport matters from the ICRC Logistics Units within the region.
• Deals with emergency situations and respond to telephone calls related to.
• Requests freight quotations for international air, sea, rail & road freight consignments.
• Selects cost efficient and reliable mode of transportation, including the choice of forwarder, carrier that guarantee a safe and quick transportation.
• Negotiates with shipping companies on rates and special privileges such as extended “free time” on container demurrage at destination.
• Organizes tenders with selected and approved transporters, analyses them and establishes a selection table based on the criteria of cost efficiency, reliability and shortest delivery time.
• Keeps contact with the LSC warehouse, the manufacturer/supplier and the transporter to enable smooth coordination and cargo pick-up.
• Track shipments to ensure they arrive on time and that shipment and delivery processes adhere to any pertinent regulations. Shares information about shipping and receiving activities.
• Ensures that the required documentation is correctly established. Coordinates with the receiving end the sending of the documents and the timely release of the cargo.
• Follows up the invoicing, irregularities, delays and eventual claims in line with the ICRC procedures. Submits files to insurance company.
• Establishes proper shipping files allowing to track back freight and customs issues.
• Ability to review alternative options and select most effective and cost-efficient mode of transport in various contexts and circumstances

YOUR PROFILE:

• University degree (in Logistics or Supply chain is a plus) or professional school of similar degree
• 4 years’ work experience in a similar field (Shipping)
• Good command of written and spoken English and Thai
• Excellent computer skills
• Confirmed capacity to understand and implement procedures
• Analytical and methodical person
• Able to work independently

WE OFFER:

• Dynamic and challenging work in the humanitarian sector and international environment
• Competitive salary with benefits, good working conditions and in-house training/development
• Initial 1-year employment (resident contract) with possibility of renewal into open-ended contract (subject to performance review)

Preferred starting date: Mid-June 2023

Submission deadline for applications: 21 April 2023

The ICRC values diversity and is committed to creating an inclusive working environment.  We welcome applications from all qualified candidates, regardless of background, race, religion, gender, age, disability, or status.

Qualified applicants are requested to submit their comprehensive CV and letter of motivation in English, as well as salary expectations, following this format for the subject line: POSITION – First Name Surname by email only to: ban_recruitment_services@icrc.org

Kindly note that only short-listed candidates will be invited for the interview and the ICRC will not keep the files of applicants who were not shortlisted