Administration Assistant (Protocol) G5

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Organization : WFP Regional Bureau for Asia& the Pacific (Bangkok, Thailand)

WFP encourages female candidates and people with disabilities to apply.

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.

Job Title: Administration Assistant (Protocol)

Grade: G5

Type of contract: Fixed-Term

Duration: 12 months

Duty Station: Bangkok, Thailand

Vacancy Number: 398556

Date of Publication: 1 February 2023

Deadline of Application: 15 February 2023

This vacancy announcement is for Nationals from Thailand.

Terms and Conditions:
WFP offers a competitive benefits package including salary, pension, leave plus a medical insurance.
*Remote work may be possible depending upon the operational requirements of the Programme. Requests are assessed on a case-by-case basis, taking into account the personal circumstances of the requestor given the operational situation.

JOB PURPOSE

To deliver a wide range of business support processes and activities for protocol services to facilitate effective service delivery.

KEY ACCOUNTABILITIES (not all-inclusive)

Check the provision of a range of services, including Assets, protocol related, etc., maintaining information to contribute to providing a safe and comfortable working environment.
Maintain relationships with staff members, Embassies, UN agencies etc., through providing Administrative support to assist in information sharing and service delivery to staff.
Collate and process information, including dissemination, to support the production of standard documents and reports for the unit and enable decision-making and resource management.
Manage and maintain paper and electronic records in the protocol services per established procedures, to ensure swift and easy data access as required.
Undertake research and perform basic analyses of data to contribute to the provision of accurate information and effective management of resources.
Be the first point of contact for internal protocol queries to facilitate the efficient and effective resolution of daily issues.
Provide inputs to routine methods and practices in protocol services to support the continuous improvement of services provided.
Guide junior colleagues in performing their duties.
Performs other duties as required

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Work Experience:

At least five (5) years of progressive work experience in the protocol, administration services, or related areas is required.
Experience working with government and immigration offices is required.
Proficiency in Microsoft Office application is required.
Experience working in a United Nations common system operation – or similar international organization or non-governmental organization - in a liaison setting is desirable
Experience working in a multicultural and/or international work environment is desirable.
Experience in collecting and researching data, especially related to country entry requirements (Visa and other documents), travel restrictions, across various areas of immigration or related areas is desirable.

Language: Fluency in both oral and written communication in English.

HOW TO APPLY

To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings).
**Only short-listed candidates will be contacted.

We want to ensure the recruitment process is fully accessible. Please contact us at Bangkok.Recruitment@wfp.org to advise us of any accessibility needs you may have.

**This email is only to be used for any accessibility requirement in terms of application and not for sending the application itself.

ORGANIZATIONAL CONTEXT

WFP is committed to diversity and inclusion within its workforce. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks. 

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

All WFP Employees are expected to demonstrate the competencies and standards of behaviour aligned with our core values and defined in the WFP LEADERSHIP FRAMEWORK, namely: